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Recreation Committee Draft Minutes of Meeting - 9/26/09
Attendance: Pam Kahn, James Carroll, Christine Cheffo, Christine Clancy, Kevin Dunn, Lynn Schaefer, Stan Schaefer, Bob Taggert, Lorrie Taggert, Joanne Chiarella, Debbie Dahmer (Hideout Recreation Department), Andrew Miller (BOD: Recreation Committee Liaison),
Excused: Linda Dimitrakakis, Eileen O’Sullivan, Linda Jo Newman, Diane Armato, and Marsha Goldstein.
Chairperson Pam Kahn opened the meeting at 1:05pm.
• August 2009 Recreation Meeting Minutes were approved.
• Mrs. Kahn discussed the Youth Summit set up by Andrew Miller (BOD). (Mr. Miller is currently in a Board Meeting and might make this Recreation Committee if the Board Meeting ends in time.)
• Debbie Dahmer suggested that for the Youth Council there should be one older member to supervise the children.
• Mrs. Kahn discussed the Tot Camp Survey set up by Mr. Miller.
• Andrew Miller just arrived at the Recreation Meeting. The Hideout Community Relations Director Debbie McGowan will soon use new additional means of Communications. Mr. Miller launched a “Hideout Property Owners Association” page on both Facebook and Twitter that Mrs. McGowan will maintain for the Hideout. The Facebook “Hideout Property Owners Association” link is:
http://www.facebook.com/pages/Hideout-Property-Owners-Association/155268074253?ref=ts
Hideout residents who have joined Facebook and Twitter can sign up as “Fans” of the Hideout Property Owners Association. Fans of the Hideout Property Owners Association will be able to access current information about events happening in the Hideout. Hideout residents who do not wish to join Facebook or Twitter will still be able gather information from the Hideout website, Hideout Forum, Monthly HideAbout, and the bi-weekly HideAbout Extra available in the birdcages at the gates.
• Mrs. Kahn discussed the raffle that will be started a.s.a.p. to raise funds for the Recreation Committee. Three TV’s will be raffled. The raffle proceeds will be used to purchase a Bouncy House. Depending on the need, additional bouncy houses may be purchased at a later date. The Recreation Department will decide when and where the bouncy house shall be used. Bob Taggert suggested extending the raffle until Monday, July 5, 2010, when the Hideout is at peak capacity to capture the biggest audience possible for the raffle.
• Mrs. Kahn made a motion to approve the raffle, Christine Clancy seconded the motion. The Recreation Committee approved the motion. (The motion will be sent to the Hideout Board of Directors.)
• Mrs. Kahn discussed the upcoming Hideout Halloween “Trunk or Treat” which is held every year in the Main Lodge parking lot. This year’s Trunk or Treat will be held on Saturday October 31st at 2pm. Mrs. Kahn requested that volunteers from the Recreation Committee have a Trunk/Table at the “Trunk or Treat”. Mrs. Clancy suggested that the Recreation Committee sell raffle tickets at the “Trunk or Treat.” Ms. Dahmer suggested selling baked cookies at the event. Lorrie Taggert suggested that every volunteer wear a “pin” to identify the volunteers. Mrs. Kahn passed around a volunteer sign up list for the “Trunk or Treat.”
• Mrs. Kahn discussed the Teen Center Game Room. Mrs. Kahn asked for and received an explanation about the Hideout’s vendor contract for games from Ms. Dahmer. Mrs. Kahn read Dave Mahrain’s “Free Items for Children Proposal List at the new Recreational Complex.” Part of Mr. Mahrain’s suggestions included using Hideout residents donations of new and gently used items such as “air hockey tables” and “pool tables” in an effort to keep some activities free for children.
• Ms. Dahmer discussed the “Discovery Toy Drive” that will be sponsored by the Recreation Committee and held on the Sunday after Thanksgiving November 29th at 1pm in the Multi-Purpose Room. Mrs. Clancy suggested using extra raffle ticket money to purchase additional toys to make the quota. Mrs. Clancy went further to suggest a “Toy Registry” be used to make sure that we obtain a variety of toys that are liability free; i.e. that do not contain lead or anything that a child could choke on.
• Mr. Taggert (who is also on the Long Range Planning Committee) wanted to know if most Recreation Committee members were in favor of the Golf Simulator. Most Recreation Committee Members voted against the Golf Simulator citing its cost of $29,000 and the cost needed to pay staff (someone who is over the age of 18) from for the Golf Department to monitor it. The majority of the Recreation Committee understood that yes the Hideout Golf Department could charge users of the Golf Simulator $20 an hour, but there is already a Golf Simulator nearby in Hamlin.
Long Range Planning:
• Ms. Dahmer suggested moving the Mini-Golf Course to the Main Lodge for Long Term Planning. Stan Schaefer agreed and made a motion the Recreation Committee endorse moving the Mini-Golf Course to the Main Lodge for Long Term Planning. A vote was taken. Most Recreation Committee members were in favor of the motion and but two members abstained form voting: Lynn Schaefer and Lorrie Taggert.
• In the distant future, during the required mandatory Dam Repairs mandated by PA House Bill 1355, the Boat Storage on Roamingwood Lake would need to be temporarily moved off the Lake. Mr. Schaefer made a motion, second by Mrs. Clancy, that the Recreation Committee take a vote of all in favor of permanently relocating the Boat Storage from its current location on Roamingwood Lake onto a new location at the Hideout Campgrounds off Avoy Road for Long Range Planning. The vote was unanimous and the motion was passed. Ms. Dahmer asked that the Recreation Committee consider that, even though the motion was already passed; the Recreation Committee still needs to be sensitive to the fact that: to many Hideout residents, who currently use the on site boat storage on Roamingwood Lake, this off site storage move may be considered inconvenient.
• Mrs. Kahn discussed the possibility of Long Range Planning for a 3-season pool.
• Ms. Dahmer suggested for Short Range Planning we use the Har-Tru Courts as a Victory Garden. Ms. Dahmer also suggested that for Long Range Planning we consider planting a Victory Garden at the Hideout Campgrounds.
• Mrs. Kahn received Linda Dimitrakakis’ examples of Bingo Tickets that can be used next summer during poolside bingo.
Items for follow up at the next Recreation Committee Meeting:
• Lynn Schaefer suggested that the Recreation Committee review the fee schedule and hours of the Fitness Center.
• Maintenance of Tennis Courts at the Main Lodge needs to be addressed and improved.
• Kevin Dunn wants to explore a joint proposal from both the Clubhouse Committee and the Recreation Committee in favor of having: signs placed at the Main Lodge stating “Proper Attire Required: “Bare feet and Bathing Suits Not Permitted inside the Lodge.” Mr. Dunn stated as a further part of this joint proposal that he would also like to have the Hideout Security Department enforce citations on parents who allow their children to misbehave at the Main Lodge and Clubhouse. (This would be more of a Clubhouse Committee issue so the Clubhouse Committee would have to initiate this and the Recreation Committee could review this at a later date.)
• Tentative dates for the next Recreation meeting were discussed and the following dates were put forward for future 9:30am meetings in the Multi-Purpose Room: Saturday, October 17, 2009, Saturday November 21, 2009, and Saturday December 12, 2009.
Chairperson Pam Kahn ended the meeting at 2:57pm.
Respectfully submitted, James Carroll
***The Saturday October 17, 2009 meeting had to be cancelled due to a death in the family of a Recreation Department Member***
Recreation Committee Draft Minutes -
Sat., August 8, 2009
Attendance: Pam Kahn, James Carroll, Christine Clancy, Lynn Schaefer, Stan Schaefer, Eileen O’Sullivan, Bob Taggert, Lorrie Taggert, Debbie Dahmer (Recreation Department), Andrew Miller (BOD: Recreation Committee Liaison), John Barcarola (BOD), and Ralph Graf (Community Manager). Excused: Linda Dimitrakakis, Linda Jo Newman, Marsha Goldstein, and Kevin Dunn. Guest: Christine Cheffo
Chairperson Pam Kahn opened the meeting at 9:30am.
• July 2009 Recreation Meeting Minutes were approved.
• Mrs. Kahn reviewed the Mission Statement of the Recreation Committee.
• Mrs. Kahn clarified the definition of our Hideout Community. We are not a “Resort Community” we are “P.U.D.= Planned Unit Development” according to Pennsylvania laws,
• Andrew Miller provided the Hideout Youth Summit update. Mr. Miller recently ran a “Hideout Youth Survey” and “Hideout Youth Summit” in July to determine what recreational activities children look for in order to more properly gauge future use of the new Hideout Recreational Complex. Per Mr. Miller the following was learned: “63% were either somewhat or very satisfied with programs and that 50% want to participate more frequently than they currently do. We must also work to connect to the 35% who said that they never participate in activities and the 19% who are very or somewhat dissatisfied with, and the 18% that don’t know about programs. Youth want to see an array of activities in the new complex. The top being pool and ping-pong followed by music/dancing, computer/internet access, the latest video arcade games, free video games, hanging out with friends and watching movies. The survey confirms the investments already made such as the new audio/video system are worth worthwhile and will be used. Not surprisingly the top physical activity is tennis followed by basketball and volleyball. Surprisingly, activities not listed on the survey also have considerable popularity including baseball, soccer, and football. Most youth prefer these activities during the weekends in the afternoon or evenings. Mornings were not popular. In terms of how late the facility should be open, most youth support the facility closing at 9pm or later. I was also pleased that a majority seemed very or somewhat likely to join Youth Council to help inform Hideout Management on the provision of services. “
• Lynn Schaefer proposed that it would be good to view the responses of the full-time youth versus part-time youth to see where the needs are.
• Mr. Miller stated that is a good idea, but that the Recreation Committee would need to form a sub-committee to review this further.
• Mr. Miller proposed that the Recreation Committee establish a Youth Council soon to provide up to date feedback from Hideout youth to keep the programs of the new Recreational Complex fresh.
• Mrs. Kahn mentioned that there is a 3-week period between seasonal sports activities that would be a perfect time to get kids involved.
• Christine Cheffo discussed Tot Camp Surveys. She stated there is a need for tot camp in the afternoon as well as on weekends. She has created a survey and forwarded it to Andrew Miller. Debbie Dahmer asked Christine to forward the survey to the rec dept, Debbie Dahmer, so they can forward it to camp participants.
• Mr. Miller discussed making communication better in the Hideout by reaching kids through the social networks that kids use like Facebook and Twitter.
• Mrs. Kahn asked Ralph Graf about using “small games of chance” (raffle tickets) to help raise money for the Recreation Committee Fund. Mr. Graf said these fundraisers can be held if the Hideout has given back adequately to the community in the same year that the funds are raised. Pam Kahn, Lynn Schaefer, Eileen O’Sullivan and Debbie Dahmer will form a sub committee to arrange a fundraiser.
• Debbie Dahmer gave the Triathlon update.
• Mrs. Cheffo discussed using the fundraiser money to buy Bounce House Furniture for the new Recreational Complex.
• Christine Cheffo presented a proposal to the committee for furniture for the tot room in the new recreational center. The cost was approximately $31K. Much discussion ensued regarding what is needed for the tot room. It was suggested that the Woodworkers could possibly supply needed items. Several members felt we could find quality items at a lower cost.
• The possibly of a Farmer’s Market being set up at the Lodge parking lot /Clubhouse parking lot/or Campground parking lot was brought up. The Committee decided that this item was not actually a Recreation Committee item and should not be discussed at this meeting.
• The next Recreation meeting will be held on Saturday 9/19/09 at 9:30am in the basement of the Clubhouse in the All-Purpose Room. Chairperson Pam Kahn ended the meeting at 10:50am.
Respectfully submitted,
James Carroll
Recreation Committee Draft Minutes of Meeting- April 25, 2009
Pam Kahn was elected as the Chairperson of the Recreation Committee. Community Manager Ralph Graf reported on the following:
• Main pool is being renovated-alternative plans will be made if it is not available for Memorial Day-the weather will be the determining factor
• Final approval for the permits is expected on Tuesday for the ISC-the 18 boxes for the ISC will be at the Art Center and then moved to the ISC location for installation
• Due to the lack of approvals from the county for the ISC, management is shooting for the last week of July for completion of the project
• Once boxes are in place, tennis courts will be buttoned up to the new ISC.
Other items discussed:
• Due to the delay in the ISC completion, Recreation will rethink the schedule for Jr. Tennis in order to best serve the Tennis community
• Nubia, Debbie and Jeff Sias have been assigned to present a list of needs including furniture for the new ISC building-the Board of Directors approved purchase of the furniture
• A proposal from the exercise class that meets in the All Purpose Room of the Clubhouse was submitted to the Recreation Committee. This group would like to continue with the class at the new ISC free of charge. Members of the exercise class wanted to know if other groups, such as card players, etc. will be charged for the use of the room. They were informed that other groups do pay a fee for room usage. This request will be discussed at the next Recreation meeting, and the Board of Directors will decide if there will be a charge
• A request was also made for an additional Bocce, and shuffle board areas at the North Pools Complex. This feasibility will be explored with the help of Public Works Director Jeff Sias
• Debbie will double check the printed fee schedule for tennis clinics to assure it is priced correctly
• Plans are in place to continue with movie night this summer and volunteers are needed
• New programs scheduled are kayak class (Sun. July 26), karate camp, and Sunday Sail, Lectures from the Historical Society, and Animal rescue organization
• Weekend Kids Camp-an announcement was placed in Hideabout to see if there is enough interest in the program.
Upcoming meeting: Sat. May 9, 2009, 1pm.
Recreation Committee Minutes - Saturday April 25, 2009
Pam Kahn was elected as the Chairperson of the Recreation Committee.
Community manager Ralph Graf reported on the following:
• Main pool is being renovated – alternative plans will be made if it is not available for Memorial Day-the weather will be the determining factor
• Final approval for the permits is expected on Tuesday for the ISC-the 18 boxes for the ISC will be at the art center and then moved to the ISC location for installation
• Due to the lack of approvals from the county for the ISC, management is shooting for the last week of July for completion of the project.
• Once the boxes are in place, the tennis courts will be buttoned up to the new ISC
Other items discussed:
• Due to the delay in the ISC completion, Recreation will rethink the schedule for Jr Tennis in order to best serve the Tennis community.
• Nubia, Debbie and Jeff Sias have been assigned to present a list of needs including furniture for the new ISC building – the BOD approved purchase of the furniture.
• A proposal from the exercise class that meets in the all purpose room of the clubhouse was submitted to the rec comm. This group would like to continue with the class at the new ISC free of charge. Members of the exercise class wanted to know if other groups, such as card players, etc. will be charged for the use of the room. They were informed that other groups do pay a fee for room usage. This request will be discussed at the next rec mtg., and the BOD will decide if there will be a charge.
• A request was also made for an additional Bocce, and shuffle board areas at the North Pools Complex. This feasibility will be explored with the help of Public Works Director Jeff Sias.
• Debbie will double check the printed fee schedule for tennis clinics to assure it is priced correctly
• Plans are in place to continue with movie night this summer and volunteers are needed.
• New programs scheduled are kayak class (Sun. July 26), karate camp, and Sunday Sail, Lectures from the Historical Society, and Animal rescue organization.
• Weekend kids camp – an announcement was placed in the Hideabout to see if there is enough interest in the program.
Upcoming meeting: Sat. May 9, 2009 1:00
