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Recreation Committee Minutes
Recreation Committee Minutes Draft-May 5, 2007
The meeting was called to order at 9:45 A.M.
Attendees: Jean David/Art Committee Co-Chairperson, Ralph Graf/Community Manger, Mike Gruber, Larry Holmes, Nubia Malkin/Recreation Director, Louise Pettit/Chairperson, Bob Taggart
Excused: Christine Cheffo, Kevin Dunn, Pat Infante, Midge Lennon, Lynn Schaefer, Lorrie Taggart
Minutes: The minutes of 4/14/2007 were read and unanimously approved.
New Business: Mike Gruber resigned as Secretary of the committee. He stated he did not want to take the meeting minutes. Ralph Graf was nice enough to take these minutes. To show her appreciation, Louise promised to make brownies for the Annual Chairperson's Meeting next week.
Louise brought up creating a skate park for The Hideout youth. A discussion followed about its location and added insurance costs. Larry Holmes suggested incorporating a rock-climbing wall at the park. Before getting into specifics, we felt it would be wise to first ask the membership if this is an amenity they want. Louise will ask Deb McGowan to put an article in "The Hideabout", "The Extra" and on the TV channel. Louise will report back to this committee with the results.
Nubia will investigate installing a sprinkler park for the youngsters. She will identify the best location as well as keep water conservation a priority.
Nubia reported the Recreation Budget for 2008 will be reviewed by The Budget Committee on 6/01/2007. She asked this committee for any capital recommendations. Louise asked if the skating rink was going to be moved closer to the ski/tubing hill, creating a Winter Sports Complex. The land adjacent to the Art Center parking lot is the location being considered.
Larry and Bob Taggart, as members of The Long Range Planning Committee, shared with this committee the three proposals for the new ISC that were discussed. The proposal that was chosen to be submitted to the BOD for its consideration, addressed a multitude of issues from keeping construction costs within reason to providing for future expansion if needed. The members of the LRPC considered every possible scenario and came up with a plan that integrates existing amenities with the new, resulting in an Indoor Sports Complex that virtually has something for everyone!
The meeting was adjourned at 10:55 A.M.
The next meeting is scheduled for Saturday, June 2nd at 9:30 A.M. in the ISC.
Recreation Meeting Draft Minutes -
August 12, 2006
The meeting was called to order at 9:11am. Attendees: Christine Cheffo, Christine Elliott/Chairperson, Ralph Graf/Community Manager, Mike Gruber, Larry Holmes, Patricia Infante, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia.
Minutes: The minutes of June 3, 2006 were unanimously accepted.
Old Business: After a lengthy discussion concerning an alcoholic ban at our swimming amenities, motion was unanimously approved to ban alcohol, starting with 2007 season (Memorial day thru LaborDay) at the North Beach/North Pool Complex during 11am-6pm.
New Business: Ralph informed us of the multiple meetings scheduled for members to become fully informed about the new ISC Complex proposals. September 15th, a packet outlining the different components as well as the cost of each, will be mailed to all members. It is imperative members fill out the ballots and return them, as the Board of Directors need a majority vote in order to implement any expansion/additions to the existing ISC. Christine Cheffo feels we should have more child-orientated programs. To this end, she has promised to submit plans for various events. Pat Infante, having organized many events for the HP/GA offered her assistance. Nubia thanked Christing Elliott for filling in as the reader for the Teddy Bear Picnic when the Art Committee member had to cancel due to illness. Christine also donated the books for the children. Christine Elliott told us about the Honesdale Christmas Train Ride she and her family enjoyed. She will get the information needed so we can consider offering such a trip as a Hideout event. Christine Cheffo would like to see Storytime become a year round activity. Nubia explained how this was atempted in the past and discontinued because of lack of participation. Christine said there needs to be more of a focus on the story itself, rather than the craftmaking. She suggested using interactive tools such as finger puppets. She volunteered to be a Storytime reader and will pursue implementing its expansion. Nubia advised her that the sponsor of Storytime is the Art Committee and she should consult with them regarding the stories chosen.
The meeting was adjourned at 10:45am.
The next meeting is scheduled for 9:00am, Saturday, September 16, 2006 at the ISC.
August 12, 2006
The meeting was called to order at 9:11am. Attendees: Christine Cheffo, Christine Elliott/Chairperson, Ralph Graf/Community Manager, Mike Gruber, Larry Holmes, Patricia Infante, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia.
Minutes: The minutes of June 3, 2006 were unanimously accepted.
Old Business: After a lengthy discussion concerning an alcoholic ban at our swimming amenities, motion was unanimously approved to ban alcohol, starting with 2007 season (Memorial day thru LaborDay) at the North Beach/North Pool Complex during 11am-6pm.
New Business: Ralph informed us of the multiple meetings scheduled for members to become fully informed about the new ISC Complex proposals. September 15th, a packet outlining the different components as well as the cost of each, will be mailed to all members. It is imperative members fill out the ballots and return them, as the Board of Directors need a majority vote in order to implement any expansion/additions to the existing ISC. Christine Cheffo feels we should have more child-orientated programs. To this end, she has promised to submit plans for various events. Pat Infante, having organized many events for the HP/GA offered her assistance. Nubia thanked Christing Elliott for filling in as the reader for the Teddy Bear Picnic when the Art Committee member had to cancel due to illness. Christine also donated the books for the children. Christine Elliott told us about the Honesdale Christmas Train Ride she and her family enjoyed. She will get the information needed so we can consider offering such a trip as a Hideout event. Christine Cheffo would like to see Storytime become a year round activity. Nubia explained how this was atempted in the past and discontinued because of lack of participation. Christine said there needs to be more of a focus on the story itself, rather than the craftmaking. She suggested using interactive tools such as finger puppets. She volunteered to be a Storytime reader and will pursue implementing its expansion. Nubia advised her that the sponsor of Storytime is the Art Committee and she should consult with them regarding the stories chosen.
The meeting was adjourned at 10:45am.
The next meeting is scheduled for 9:00am, Saturday, September 16, 2006 at the ISC.
Recreation Committee Draft Minutes -
June 3, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Christine Elliott/Chairperson, Mike Gruber, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia (part time), Midge Stack-Lennon
Minutes: The minutes of the May 6, 2006 meeting were unanimously accepted.
Old Business: As discussed at our last meeting, there is a need for a posting of 'reserved time' at the softball field. Nubia agreed to do this. Christine reported that any motion made must be submitted to the appropriate committee overseeing the department the motion concerns. In turn, that committee would decide if it should be submitted to the Board of Directors. Our committee's motion to ban alcohol on the beaches met with inaction by the Board of Directors. All agreed we will continue to submit this motion until it is taken seriously. This past Memorial Day weekend illustrated at least one dangerous scenario that could have been stopped if the ban was in effect. A committee member observed a large group of adults drinking alcohol at Roamingwood Park, while young children were unattended as they climbed on the rocks and into the water. If a child got into trouble, an impaired adult should not be the one to render aid. Our Security personnel need this rule in order to enforce it.
New Business: A committee member complained about what was perceived as favoritism as it occurred at the Main Lodge Pool. When 'adult only swim' was announced, the security guard instructed children to exit the pool while allowing a child of someone the guard knew to remain in the pool. Nubia noticed this inconsistency also, and addressed this at a meeting with the supervisor. Nubia told us at times when the pool water becomes cloudy, she must correct it by implementing specials, such as the 'adult only swim'. Nubia and Paul Como recently visited the Municipal Complex in Bethlehem, PA. It was designed by the same architect The Hideout is using for its new ISC Complex. Nubia was able to glean useful information pertinent to the design and management of our own endeavor, from the operations manager. She educated us about everything from retractable benches vs lounge chairs, to the importance of visibility of the various components for safety reasons. A list of all committee members and their contact information was distributed to those present.
The meeting was adjourned at 10:15 a.m.
Due to a conflict with 4th of July festivities, our next meeting scheduled for 7/01 has been changed to 9:00 a.m. Saturday, June 24, 2006 at the ISC.
Recreation Committee Draft Minutes-May 6, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Kerry Felipe, Mike Gruber, Larry Holmes (part time), Dorothy Hadley, Dean Hadley, Evelyn Marain, Dave Marain, Louise Pettit/secretary
Minutes: The minutes of April 1, 2006 were unanimously accepted.
Old Business: We debated the chance of our motion banning alcohol at the beaches becoming a reality. Although we concede it probably won't be met with 100% compliance, it could only have a positive impact on our community. Louise Pettit mentioned that under PA law, alcohol is not permitted at public beaches, parks, and recreation areas (except for special events which require a permit). Homeowner associations historically follow their individual state laws and then add to them with their rules and regulations. Mike Gruber also cited all the other private communities that have such an alcohol ban.
New Business: Larry Holmes said there were no ISC Committee meetings since we last met. He did say the design committee had a few plans that all included a northern exposure for the pool. He indicated this was due to the more desirable view it would provide. Mike raised the question of whether there were plans to include a bar in the plans. We all agreed it would be contradictory to a health and fitness amenity. Larry will continue to keep us apprised. It's come to this committee's attention, via The Hideout Forums, that there is unwelcome conflict regarding the softball field. It appears the field is reserved for various teams. Members have no way of knowing this until they are told to "leave the field" while they are using it. This scenario can and should be avoided. Louise proposed there be a notice posted at the field denoting the days and times it is reserved. This will be discussed further with Nubia at our next meeting.
The meeting was adjourned at 10:30 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, June 6, 2006 at the ISC.
Recreation Committee Draft Minutes -
April 1, 2006
April 1, 2006
Recreation Committee Draft Minutes-March 4, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Christine Cheffo, Terri Collins, Kerry Felipe, Ralph Graf/Community Manager, Joy Gruber, Mike Gruber, Dean Hadley, Dorothy Hadley, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Betty Truncale, Suki Tranqille
Minutes: The minutes of the February 4, 2006 meeting were unanimously accepted.
Old Business: Discussion continued regarding the new ISC and indoor pool. Larry Holmes, this committee's representative on the ISC Committee, reported on their most recent meeting. He explained the choices the community will be presented with at voting time. Each option will be coupled with the anticipated cost, consisting of initial and annual operational expenses. Larry polled today's meeting on two topics the ISC committee is considering. The first topic was: If the new ISC were to have a basement would you want an elevator? (For handicap accessibility, this would eliminate having to use an outside ramp to get from one level to the other.) The vote was unanimous for an elevator. The second topic was: Would you agree user fees should be charged for the use of the indoor pool? Yes-12/ No-2
New Business: Larry brought up the subject of an expanded walking trail. After much discussion this committee concurs with The Long Term Planning Committee's decision to table such a project until the new ISC is completed. Pat Infante asked Nubia why the North Pool is not opened until the end of June. Nubia cited the lack of lifeguards as the reason. Christine Cheffo asked Nubia if we could have different activities at the beaches/pools on holiday weekends. Nubia explained that already exists. Nubia suggested she watch for the published events calendar for an inclusive listing. Christine brought up the problem she has with conflicting times of the tot camp and water aerobics class. Her solution of delaying the water aerobics start time is not doable. Nubia went into great detail explaining this. Louise Pettit suggested Christine arriving five minutes late for the water aerobics shouldn't be a detriment to her or the class.
The meeting was adjourned at 11:00 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, April 1, 2006 at the ISC.
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Christine Cheffo, Terri Collins, Kerry Felipe, Ralph Graf/Community Manager, Joy Gruber, Mike Gruber, Dean Hadley, Dorothy Hadley, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Betty Truncale, Suki Tranqille
Minutes: The minutes of the February 4, 2006 meeting were unanimously accepted.
Old Business: Discussion continued regarding the new ISC and indoor pool. Larry Holmes, this committee's representative on the ISC Committee, reported on their most recent meeting. He explained the choices the community will be presented with at voting time. Each option will be coupled with the anticipated cost, consisting of initial and annual operational expenses. Larry polled today's meeting on two topics the ISC committee is considering. The first topic was: If the new ISC were to have a basement would you want an elevator? (For handicap accessibility, this would eliminate having to use an outside ramp to get from one level to the other.) The vote was unanimous for an elevator. The second topic was: Would you agree user fees should be charged for the use of the indoor pool? Yes-12/ No-2
New Business: Larry brought up the subject of an expanded walking trail. After much discussion this committee concurs with The Long Term Planning Committee's decision to table such a project until the new ISC is completed. Pat Infante asked Nubia why the North Pool is not opened until the end of June. Nubia cited the lack of lifeguards as the reason. Christine Cheffo asked Nubia if we could have different activities at the beaches/pools on holiday weekends. Nubia explained that already exists. Nubia suggested she watch for the published events calendar for an inclusive listing. Christine brought up the problem she has with conflicting times of the tot camp and water aerobics class. Her solution of delaying the water aerobics start time is not doable. Nubia went into great detail explaining this. Louise Pettit suggested Christine arriving five minutes late for the water aerobics shouldn't be a detriment to her or the class.
The meeting was adjourned at 11:00 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, April 1, 2006 at the ISC.
Recreation Committee Minutes-February 4, 2006
The meeting was called to order by Christine Elliott at 9:00a.m.
Attendees: Susan Broadhurst, Christine Cheffo, Christine Elliott/chairperson, Ralph Graf/Community Manager, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secratary, Lynn Schaefer, Betty Sullivan
Minutes: The minutes of the January 7, 2006 meeting were unanimously accepted.
Old Business: The discussion continued regarding the new ISC and indoor pool. Ralph mentioned the trip to the Fawn Lake Community scheduled for next week. It's part of a continuous effort to gather information from other communities with existing amenities similar to the ones The Hideout is considering. Susan stated the pool would need to be at least 75'x25' to qualify for lifeguard training. Chris Elliott asked Nubia about the operational hours of an indoor pool. Nubia said they plan to have daytime and evening hours. Betty questioned if an indoor pool would be utilized enough during the wintertime. It was agreed this is a variable that cannot be predicted.
New Business: Nubia informed us that the 2006 budget allows for evening hours at the Main Lodge Pool. Since there is inadequate lighting, there will not be evening hours at the North Pool. It's come to this committee's attention, through The Hideout Forum, that members coming to the beaches (most notably during Memorial Day, 4th of July and Labor Day festivities) encounter "crop circles" of previously set up, unoccupied chairs. These are put there earlier by people who want to reserve space. Since this is unfair to all members, Louise proposed a Motion: The Board of Directors approve notification to the membership that during "high volume" beach days (holiday weekends), unattended chairs will be removed by Hideout Staff. This can be done with signage at the beaches and notices in "The Hideabout" and "Extra". The motion passed unanimously. The committee unanimously approved the following to be its Mission Statement: The Recreation Committee will strive to help create and maintain comprehensive recreational programs for all members of The Hideout Community.
The meeting was adjourned at 9:45a.m.
The next meeting is scheduled for 9:00a.m. Saturday, March 4, 2006 at the ISC.
The meeting was called to order by Christine Elliott at 9:00a.m.
Attendees: Susan Broadhurst, Christine Cheffo, Christine Elliott/chairperson, Ralph Graf/Community Manager, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secratary, Lynn Schaefer, Betty Sullivan
Minutes: The minutes of the January 7, 2006 meeting were unanimously accepted.
Old Business: The discussion continued regarding the new ISC and indoor pool. Ralph mentioned the trip to the Fawn Lake Community scheduled for next week. It's part of a continuous effort to gather information from other communities with existing amenities similar to the ones The Hideout is considering. Susan stated the pool would need to be at least 75'x25' to qualify for lifeguard training. Chris Elliott asked Nubia about the operational hours of an indoor pool. Nubia said they plan to have daytime and evening hours. Betty questioned if an indoor pool would be utilized enough during the wintertime. It was agreed this is a variable that cannot be predicted.
New Business: Nubia informed us that the 2006 budget allows for evening hours at the Main Lodge Pool. Since there is inadequate lighting, there will not be evening hours at the North Pool. It's come to this committee's attention, through The Hideout Forum, that members coming to the beaches (most notably during Memorial Day, 4th of July and Labor Day festivities) encounter "crop circles" of previously set up, unoccupied chairs. These are put there earlier by people who want to reserve space. Since this is unfair to all members, Louise proposed a Motion: The Board of Directors approve notification to the membership that during "high volume" beach days (holiday weekends), unattended chairs will be removed by Hideout Staff. This can be done with signage at the beaches and notices in "The Hideabout" and "Extra". The motion passed unanimously. The committee unanimously approved the following to be its Mission Statement: The Recreation Committee will strive to help create and maintain comprehensive recreational programs for all members of The Hideout Community.
The meeting was adjourned at 9:45a.m.
The next meeting is scheduled for 9:00a.m. Saturday, March 4, 2006 at the ISC.
Recreation Committee Minutes-January 7, 2006
The meeting was called to order by Christine Elliott at 9:00 a.m.Members Present: Susan Broadhurst, Christine Elliott/Chairperson, Larry Holmes, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia/Vice President of Recreation, Lynn Schaefer
Minutes: The minutes of the December 3, 2005 meeting were read by Midge Lennon and unanimously accepted.
Old Business: There was further discussion regarding the March of Dimes Walk. Nubia is going to contact people from various venues to discuss their potential participation in the event. Christine and Louise are going to write a mission statement for the committee, and present it at the next meeting for approval.
New Business: Motion: Larry requests The Board of Directors reconsider alotting funds from the Capital Improvements to move the iceskating rink to the Winter Sports Complex at the Ski Hill. Seconded by Virginia and passed unanimously. The committee discussed the importance of a new ISC. Nubia stressed how the "smell" in the existing building is overwhelming and unhealthy. The inadequate heating system is also a concern. All agreed a new ISC is a priority project to accomadate the memberships' recreational desires, as well as insure their comfort. This topic segued into one regarding costs of a new ISC. In an attempt to eliminate additional manpower, Larry suggested the pro shop handle all transactions of the complex. Nubia cited the numerous tasks, performed to address each recreational activity, that she feels can not be done simutaneously especially during the peak time of May throug
The meeting was called to order at 9:15 a.m.
Attendees: Carol Bouton, Christine Cheffo (part time), Christine Elliott/chairperson, Kerry Felipe, Mike Gruber, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secretary, Midge Stack-Lennon
Old Business: Christine Elliott told us that Board of Directors member, William Brenner, called to thank this com
The meeting was called to order by Christine Elliott at 9:00 a.m.Members Present: Susan Broadhurst, Christine Elliott/Chairperson, Larry Holmes, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia/Vice President of Recreation, Lynn Schaefer
Minutes: The minutes of the December 3, 2005 meeting were read by Midge Lennon and unanimously accepted.
Old Business: There was further discussion regarding the March of Dimes Walk. Nubia is going to contact people from various venues to discuss their potential participation in the event. Christine and Louise are going to write a mission statement for the committee, and present it at the next meeting for approval.
New Business: Motion: Larry requests The Board of Directors reconsider alotting funds from the Capital Improvements to move the iceskating rink to the Winter Sports Complex at the Ski Hill. Seconded by Virginia and passed unanimously. The committee discussed the importance of a new ISC. Nubia stressed how the "smell" in the existing building is overwhelming and unhealthy. The inadequate heating system is also a concern. All agreed a new ISC is a priority project to accomadate the memberships' recreational desires, as well as insure their comfort. This topic segued into one regarding costs of a new ISC. In an attempt to eliminate additional manpower, Larry suggested the pro shop handle all transactions of the complex. Nubia cited the numerous tasks, performed to address each recreational activity, that she feels can not be done simutaneously especially during the peak time of May throug
The meeting was called to order at 9:15 a.m.
Attendees: Carol Bouton, Christine Cheffo (part time), Christine Elliott/chairperson, Kerry Felipe, Mike Gruber, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secretary, Midge Stack-Lennon
Old Business: Christine Elliott told us that Board of Directors member, William Brenner, called to thank this com
April 14, 2007
The meeting was called to order at 9:40A.M.
Attendees: Kevin Dunn, Ralph Graf - Community Manager, Joan Greve - Art Committee Chairperson, Mike Gruber, Midge Lennon, Nubia Malkin - Recreation Director, Louise Pettit - Chairperson
Excused: Christine Cheffo, Larry Holmes, Lorrie Taggart, Bob Taggart
New Business: Joan Greve told us about the many different activities The Art Committee has planned. There was discussion regarding the successful turnout for most of their events, while a few don't draw many participants. We all agreed trying something 'new' always has the risk of being a 'flop', but fortunately those are few and far between. The Art Committee continues to be a constant source of innovative activities and events, as well as providing those that have become much anticipated annual events.
Louise Pettit was nominated and unanimously elected Chairperson. Mike Gruber was nominated and unanimously elected Secretary.
At our next meeting, Midge Lennon and Louise would like to discuss the possibility of a skate park. Lynn Schaefer feels the equipment at the Fitness Center isn't up to par. We will address that at our 6/2 meeting.
The meeting was adjourned at 11:30 A.M.
The next meeting is scheduled for Saturday, May 5th at 9:30 A.M. in the ISC.2006 Recreation Committee Minutes
