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RECREATION EVENTS
&
Recreation Committee Minutes
THE RECREATION BUILDING (ISC) IS CLOSED.
THE RECREATION DEPARTMENT HAS MOVED TO THE ART CENTER.
BOAT, TENNIS, AND CAMP RESERVATIONS CAN BE MADE AT THE
ART CENTER. THE PHONE NUMBER WILL STAY THE SAME
(570) 698-4100, EXT. 160.
SCRAPBOOKING CLUB – Sundays, 1pm at Fitness Center Multi-purpose roomTHE RECREATION DEPARTMENT HAS MOVED TO THE ART CENTER.
BOAT, TENNIS, AND CAMP RESERVATIONS CAN BE MADE AT THE
ART CENTER. THE PHONE NUMBER WILL STAY THE SAME
(570) 698-4100, EXT. 160.
MOVIE NIGHT AT SKI HILL - every Saturday at dusk. $3pp incl. bag of popcorn, beverage. Items also available for purchase. Cash Only. Bring member badges, chairs, blankets & bug spray. If raining contact Recreation for alternate location. Children under the age of 13 must be accompanied by a parent/adult guardian.
YOUTH BASEBALL INSTRUCTIONAL CAMP – Mon., July 14-18, 2-4pm at South Recreation, children ages 8-12 years old, $30 per person.
SCUBA RANGERS CAMP – Mon., July 14-18, 4:30-8:30pm at North Pool, children 8-12 yrs.
DORNEY PARK BUS TRIP – Fri., July 18, 8:30am at the Art Center, $42 per person.
THE WIZARD OF OZ – Kathy Jenkins Theatre presents - Sat., July 19, 2pm at the Lodge. Tickets available at Recreation – Adults $6, Children $4.
WESTERN NIGHT – Sat., July 19, 5pm at the OSC.
SCUBA RANGERS INTERMEDIATE CAMP – Mon., July 21-25, at North Pool 4:30-8:30pm. Next level for participants who have completed SCUBA RANGERS and are ages 8-12. Participants do not become Scuba certified. $205 pp, register Aquatics Office.
YOUTH SOCCER CAMP – Mon., July 21-25, 6-11 years old, 6-8pm at Campgrounds, $40pp.
WALLENPAUPACK BOWLING ALLEY TRIP – Wed., July 23 leaves from ISC, $9pp.
LUAU DANCE - Fri., July 25, Pre-teen 7-8:45pm; Teen 9-11pm at North Beach
JR. WOODWORKERS WORKSHOP- Sat., July 26, ages 8-12. Two sessions available: 9am-12 pm and 1-4 pm, project is a Bird Feeder. Children must be registered by July 19 to participate in program. Contact Vito Montone 698-0469.
RESIDENTS ART SHOW - Sat., July 26, Co-sponsor Re/Max Best. Submit works of art and share your talents with your neighbors. Media accepted as well as crafts. Participants submit three items for display purposes by the deadline Wed., July 16.
GUYS & DOLLS – Kathy Jenkins Theatre presents this Dinner Cabaret on Sat., July 26, 6pm at Lodge. $30pp. Contact Clubhouse to reserve seat – 698-4100, ext. 150
Future Events
YOUTH BASKETBALL INSTRUCTIONAL CAMP – Mon., July 28 – August 1, 2-4pm at North Beach Courts, ages 8-12 years, $30pp.
YOUTH ART CAMP – Mon., July 28-Aug. 1, ages 8-12, 2-5pm at Art Center. $50 for week.
CAMEL BEACH TRIP – Wed., July 30, 9am leaves from Art Center.
EGG DIP – Wed., July 30, 5:30pm at North Pool. $3pp. Call Aquatics to register 698-7014.
FAMILY CAMPFIRE NIGHT - Thurs., July 31 8-10pm at Campgrounds. Program for parents and children to enjoy a campfire and activities together. $3pp.
TRIATHLON – Fri. August 1, start at North Beach at 8am. Teams need to register with Rec by Tues, July 29. Cost $10pp. Commemorative T-shirts available for purchase.
POCONO PLAYHOUSE – Sat., Aug. 2, Seussical Jr., leaves Art Center 9:30am, $9pp.
WET N’ WILD CAMP – Mon., August 4-8, 9am at Lodge, Register at Aquatics.
SWB YANKEE BASEBALL GAME – Wed., Aug. 6, 5:15pm leaves Art Center, $20 pp.
SCUBA CAMP – Mon., Aug 11-15, ages 12-18 years old at the Main Pool 5-8pm. Register at Aquatics, 698-7014.
MOSS HOLLOW CREEK GOLF PARK PLUS KIDS/EXPLORERS TRIP – Wed., August 13, leaving the ISC at 10:30am, $30pp.
TEDDY BEAR PICNIC – Wed., August 13, 2pm at OSC Register at Recreation
POCONO PLAYHOUSE – Sat., Aug. 16, Willie Wonka, leaves Art Center 9:30am, $9pp.
MONTICELLO BUS TRIP – Wed., Aug. 27, Leaves Art Center 10am, leaves Monticello 5pm - $15pp.
HORSESHOE TOURNAMENT – Sat., Aug. 30, 10am at the OSC, $5pp.
VOLLEYBALL TOURNAMENT – Sat., Aug. 30, 2pm at the OSC, $5pp.
LABOR DAY BEACH PARTY – Sat., Aug., 30, 2-6pm at Lodge. Rain date Sun., Aug. 31.
CALL RECREATION TO SIGN-UP FOR ALL ACTIVITIES
& TRIPS (570) 698-4100, EXT. 160
Tennis Happenings
TUESDAY & WEDNESDAY – Pee Wee Tennis ages 5-7 1-1:30pm
TUESDAY/WEDNESDAY/FRIDAY – Tennis Clinics
SATURDAY - Tennis Clinics and Lessons 10am-4pm
SUNDAY – Tennis Clinics and Lessons 10am-4pm
INSTRUCTIONAL TENNIS CAMP – July 21-25. The camp runs five consecutive days. $150 Members/$175 Guests. Advanced Beginners 9-11am; Intermediate/Advanced Intermediate 11am-1pm; Juniors 2-4pm.
JR. DOUBLES CLUB TENNIS CHAMPIONSHIPS – Wed.-Fri., July 16-18
DOUBLES CLUB TENNIS CHAMPIONSHIPS – Sat. and Sun., July 19-20
BLIND DRAW MIXED DOUBLES – Sat.-Sun., July 26-27
JR. DOUBLES SINGLES CLUB TENNIS CHAMP– Sat. and Sun., Aug. 2-3
PETE CLAUSS MEMORIAL 55+ TENNIS TOURN - Wed.-Fri., Aug.20-22
April Minutes
Recreation Committee Meeting
April 5, 2008
Attendees:
Christine Clancy (acting secretary); Andrew Miller; Debbie Dahmer (employee); Nubia Malkin (Hideout Recreation Director); Kevin Dunn (committee co- chairman);Bob Taggart(Committee co-chairman); Paul Como (POA Director – Board Liaison to Rec Committee);Ellen Dramasino (Teasurer); John Barcarola; Victoria Barcarola; Lynn Schaefer; Marsha Goldstein; Mike Fallabella; Ralph Graf (POA); Joanne Chiarella; Liza Pfaeffle; Pam Kahn; Lorrie Taggart; Judy McDermott; Joan Greve
Excused: Stan Schaefer; Eileen O’Sullivan, Karin Greaney, Stephanie Greaney. Susan Larsen.
Chairman Kevin Dunn opened the meeting at 9:30 with a review of the meeting rules.
The minutes of the March 8 minutes were approved. (Motion: Christine Clancy w/second by Andrew Miller)
Nubia and Debbie presented updates from the Recreation Department:
1. Boat docking spaces are available and individuals on the waitlist are being contacted. There are a total of 86 dock spaces; cost is $500 per season for a boat and $575 for a pontoon boat.
2. The Recreation Committee will review the suggestions for new activities gathered from members of the Hideout community and will present a prioritized short list to the Recreation Department for research; Rec will report back to the committee on the costs and feasibility of the suggestions. Will be placed on Agenda for next meeting discussion
3. Discussion about the use of email messages to the Hideout Community to inform them of up-coming Recreation activities. Andrew Miller will meet with Debbie McGowan to discuss this issue and will report back on the outcome. We will continue to gather email addresses from those members who attend Rec events.
4. Sprinkler Park: Jeff Sias is awaiting a call from the company representative.
5. ISC Reservations: This is covered in the Handbook. After hours reservations are possible if payment is made to cover the cost of a Rec Dept staff member salary + the normal hourly fee.
6. The Central Recreation Calendar appears monthly in the Hideabout; the calendar shows the current month plus the upcoming month. The Hideabout Extra is also used to keep members informed about future events.
7. Advanced Reservations for the ISC. The Rec Committee will work with the Tennis Committee to explore expanded use of the ISC in the evening hours when there is no conflict with existing programs (Motion: Christine Clancy; second: Andrew Miller)
8. Movie night. Marsha Goldstein spoke about the Movie program at Lake Naomi that is quite successful; children are dropped off for the movie and parents enjoy a “quiet night out” at the Clubhouse. Nubia and the Rec department will gather additional information about the Lake Naomi program. Nubia and team will identify an appropriate location for Movie Nights and will propose a set of rules and age groupings. Open item: how will we defray the cost of the movie licensing agreement?
9. Kevin Dunn raised question about the Memorial Day Horseshoe and Volleyball tournaments. Events have been moved to Sunday. There is a concern that date changes can impact attendance at events. It was suggested that there be a follow-up to see why attendance has dropped at some activities. It was also suggested that there be a “junior” program to spark interest in volleyball and horseshoes (perhaps using rubber equipment!).
10. Full-time parents have agreed to provide the local school calendars to Rec so that events can be planned when local children are on vacation.
Liaison report: Art Committee, Joan Greve. The Arts Committees mission is to promote arts for the community. There has been low/no interest in two recent programs: Junior Legends and the Victorian High Tea. Both have been cancelled. Joan stated that is a challenge to get full-time residents to participate in events. The Arts Committee would be interested in promoting their activities via email distribution if the Rec committee is successful in creating a list.
Recording of Rec Committee Meetings: Considerable discussion. Motion was made to NOT record the meetings (C. Clancy; second A. Miller) Vote: Yes = 7; No = 2; Abstention = 1.
Scrapbooking Club (Susan Larsen): Kevin Dunn shared Susan’s update: The Club will continue to meet on Sunday afternoons in the Clubhouse Multi-purpose room. Attendance has ranged from 2 – 8; the club does not charge dues or fees. The club has been publicized in the Hideabout and the Extra.
Skateboard Park (Kevin Dunn): Kevin gathered some data about the Hawley Park; it was partially funded by a grant from the PA government. Total cost = $70,000; $20,000 matching grant from PA; $20,000 donation from Leeward Construction; remaining $30,000 was paid by Hawley. Suggestion was made to investigate the Tony Hawk website as a potential source of funding for a HO skateboard park. Question: would the HO be eligible for a State grant? Ralph offered to provide information about the Carbondale Skateboard Park. Open question: Where in the HO should the Skateboard Park be located?
Ski Hill Update (Paul Como & Ralph Graf): The POA Board passed the following – keep the ski hill as an amenity (6 – 1); refurbish the hill (6 – 1). The Budget Committee has been asked to investigate the various options and to return to the POA Board with their recommendations. The Ski Hill Project is “fast-tracked”, but John Barcarola (co-chair of Budget) reminded the group that they will not rush to a decision but will recommend taking a global approach to the hill. Ralph explained that various options (including a new lift, a refurbished lift, and a Magic Carpet product) are being investigated. Jeff Sias is actively involved in the process.
Paul also explained that the HO by-laws govern all expenditures; they fall into one of three categories: Operating Budget (day-to-day expenses); Capital Reserve (repair of existing amenities); New Capital (build new or expand existing amenities). The deficit is noted in the operating budget.
Chess Club (John Barcarola): preliminary outline distributed with a full update to be made at the next meeting. John’s brother is a US Chess Master with extensive teaching experience. He proposes to begin a Chess Club that will meet weekly; first hour will be instruction and second hour will be play and practice. Open items: age range of participants; fee for program; schedule of meetings.
Pam Kahn moved to adjourn at 12:00; seconded by Bob Taggart.
Submitted by Christine Clancy, acting secretary.
Recreation Committee Minutes- March 8, 2008
Chairpersons: Kevin Dunn/Bob Taggart
Recording Secretary: Eileen O’Sullivan
Attendees:
Paul Como - Board of Directors
Ralph Graf- Community Manager
Nubia Malkin- Recreation Director
Tammy Lalli-Recreation
Andrew Miller, Lorrie Taggart, Frank Dougherty, Susan Larsen, Christine Clancy, Stephanie Greaney, Karin Greaney, John Barcarola, Victoria Barcarola and Pam Kahn.
Excused from the meeting:
Shawn O’Sullivan, Stan Schaefer, Lynn Schaefer, Carol Bouton and Ellen Dramisino.
Kevin Dunn called the meeting to order at 9:35am.
Kevin Dunn asked that everyone present please review the meeting rules.
Kevin Dunn made a reminder to all present that a committee membership form must be filled out; Secretary will e-mail or hand out if present.
Review of 2/9/08 minutes
1. Motion made to approve minutes made by Kevin Dunn.
2. Motion second made by Christine Clancy and Frank Dougherty.
3. Motion approved.
Recreation Department Report-Nubia Malkin-
• Gave update on status of Indoor Pool usage at WLE. There is a $500.00 corporate fee and $300.00 per person a year usage fee for pool memberships from outside the WLE community Nubia will contact WLE regarding a family plan. Hideout would need to pay the $500.00 corporate fee. Nubia has applications and rules and guidelines.
• Nubia reviewed the Holiday week activities. 1300 people were serviced through Recreation Department. Volleyball as well as Jeopardy and Storytime were activities offered.
• A production of “Wizard of Oz” and “Guys and Dolls” is in the works. Dates will be announced.
• Adjustments were made to the Recreation President’s Week schedule because of the Ski-Hill being disrupted. The art center opened 2 hours earlier each day. An ice-skating party was added to the schedule at night.
Discussion ensued:
• Groomer with snowmobile needed for the cross country ski-trail.
• Mike Kline assesses the snow conditions on the golf course to determine if it is usable for Cross Country Skiing. Frank Dougherty will contact Mike Kline regarding cross country skiing
• Indoor tennis court times for personal use can only be reserved 24 hours in advance.
Recreation Committee and Recreation Department may reserve the indoor tennis courts further in advance for special events only and these events must be open to whole community. Stephanie Greaney posed the question of a member’s advanced reservation (2 Weeks or
more in advance) of ISC court time. Nubia and Tammy both stated that this form of reservation is not department policy nor is it allowed by community by-laws. Kevin Dunn stated that he thought that any usage of the ISC which increases enjoyment to more members and increases revenue to the department, is worthy of further review, as long as it does not conflict with existing recreation programs. Ralph Graf stated that “ a change in the tennis Rules may
requires a change in the Consolidated Rules and Regulation.”
• No plans at this time to put a roof over the new ice-skating rink. Fencing will be placed around
ice-skating rink and a no ice fishing sign may be added. This will keep people off when not completely frozen as well as critters.
• Stephanie Greaney asked about other grants/scholarships within The Hideout. Maybe a sports scholarship. The Recreation Committee will be looking into this as we may need to fundraise for this.
Community Manager-Ralph Graf
• Gave update on Ski-Hill. Still getting prices on options for replacement versus refurbishment versus repair. Cost is a major factor. Refurbishment could be anywhere from 600,000 + piping for water. Replacement can run up to 1.2 million. They are in the process of
an evaluation of our hill to get a proposed price. It will then be presented.
• Gave update on many projects under way. North Pool- still on schedule for June opening. Renovation of Laurel Park bathroom facilities. Dam project- Still working with other communities as well as Legislators to obtain a low interest 20 year state loan.
Discussion ensued:
• Karin Greaney asked about the “cable issue” at the ski hill.
• It was explained that the cable was not the main issue. The cable had been inspected and approved. The issue was with the counterweight and associated bearing failure. It had frayed from 1.25” in diameter to .75” in diameter. Ralph Stated that “the ski lift
was old, it’s a dinosaur”. The ski lift was shut down on February 16 for safety issues.
Old Business-
• Sprinkler Park- Would like to have water lines run while north pool is under construction. We need to look further into location and cost. Eileen will meet with Nubia Malkin, Ralph Graf and Jeff Sias, to see if this is even an option at the requested location.
• Skate-Board Park- Kevin Dunn to speak with Ann Morgan of Hawley Borough. Kevin will also reach out to woodworkers to see if they can assist in construction
of a skate park further investigation of pricing needs to be addressed.
• Budget Committee Liaison- Tabled until next meeting.
• Central Calendar- Calendar printed 2 months in advance in Hideabout.
Promotion of Recreation Activities
• Recreation Committee and Department communication was presented again. We feel we need to continue to build a data base of e-mail addresses. This would be conducive in getting the recreation information out to everyone. Ralph will look into legalities of getting an e-mail list to us. We will also place flyers at registration for members renewing their annual passes.
Victoria Barcarola will try to obtain feedback from the Bus Stop area of The Hideout. Stephanie Greaney will assist in making a child friendly version of what they would like to see in The Hideout.
• Andrew Miller gave the results of the questionnaire to date. More people e-mailed than giving a written copy. This just shows that e-mail is more efficient.
• Nubia and Bob will reach out to Art Committee members for a Liaison.
• Susan Larsen spoke about Scrap booking- Attendance varies from week to week. Would like to know how to get the word out there if there needs to be a cancellation? How could it be promoted more? The suggestion was made for Susan to E-Mail the hideout recreation committee, and they would bcc to whatever list is generated as of this time. It would also be a
good idea for Scrap booking to create a contact list.
• Movie Night- Licensing and Movies- we are waiting for proposal from distributor. Will go into detail next month. We are considering a 26 title contract for $1975.00 a year. We will not charge for admission, but will charge for concessions.
• John Barcarola suggested starting a Chess Club. This would be open to children and adults. Logistics need to be worked out. John will report back next month. Everyone at the meeting seemed very happy that Chess would be an added activity in The Hideout.
• Stephanie Greaney also suggested a Band Night.
Liaison Reports
Bob Taggart Briefly reviewed Long Range Planning current activities which include Roamingwood Park expansion, North Beach renovation, OSC renovation, upgrading the walking trails, Lakeview Drive sidewalks, revisions to the tennis courts and addition of a new multi-season pool.
Paul Como announced that he is now the BOD liaison to the Recreation Committee
Recreation Committee Communications
• A suggestion was made to try to use the message forum for positive communication.
• This issue of whether to record meetings or not was discussed (there was no vote at the meeting although Kevin Dunn asked if we should take a vote…Ralph Graf stated that it is PA law if only one person objects to being recorded at a meeting, then it cannot be recorded.) It was then stated to Susan Larsen that wewould abide by that law.
Meeting Closed: 11:50AM
Next Recreation Committee Meeting: Saturday April 5, 2008. Multi-Purpose Room Fitness Center 9:30 AM
Recreation Committee Draft Minutes of meeting - February 9, 2008
Chairperson: Bob Taggart
Recording Secretary: Eileen O’Sullivan
Treasurer: Ellen Dramasino
Attendees:
Paul Como - Board of Directors
Ralph Graf- Community Manager
Nubia Malkin- Recreation Director
Debbie Dahmer- Recreation
Andrew Miller, Ellen Dramisino, Lynn Schaefer, Stan Schaefer, Eileen O’Sullivan, Bob Taggart and Lorrie Taggart.
Excused from the meeting: Kevin Dunn, Pam Kahn, Susan Larsen, Carol Bouton,
Kerry Felipe, Christine Clancy, Shawn O’Sullivan and Tammy Lalli.
Bob Taggart called the meeting to order at 9:35am. Bob Taggart presented the proposed meeting rules.
• The chairperson must recognize all members/guests before asking a question or making a comment.
• All other members should be considerate by listening to the one person who has the floor.
• Speakers will be limited to two minutes of floor time.
• Topics will be limited to 20 minutes of discussion time.
All members of the committee must complete Memorandum to the Board of Directors and Community Manager stating their volunteering in the committee. Eileen O’Sullivan e-mailed form to prior meeting members. Will e-mail form to any new members as well.
Review of 1/5/08 minutes
1. Motion made to approve minutes made by Stan Schaefer
2. Motion second made by Lynn Schaefer
A discussion was held on the completion of the mission statement for the committee. A sub-committee of Carol Bouton, Kerri Felipe, Pam Kahn, and Lynn Schaefer and Ralph Graf had prepared the statement. It was discussed and the mission statement had a sentence added.
The mission statement read as follows:
“To promote the enjoyment of existing Hideout recreational activities and facilities for all members, and to help foster, where financially feasible, the growth of new forms of recreation, so as to maximize member and guest enjoyment of the Hideout
Community. To facilitate the achievement of these goals we will align with other community committees for the purpose of coordinating and exchanging program ideas.”
A motion was made by Stan Schaefer to accept the mission statement, all in favor. Motion passed.
Discussion ensued regarding recreation committee liaisons. Nubia Malkin stated that the art committee would be there to assist us if needed but would not attend our meetings. It was then decided that we as a committee should seek out members of the other committees personally to then have a voice at their meetings. This especially was in need at the budget committee.
1. Bob Taggart- Long Range Planning
2. Lynn Schaefer- Tennis
3. Lynn Schaefer- Fitness
It was also discussed that it is of utmost importance to have a committee representative on the budget committee. Lynn Schaefer will contact a budget committee member.
We need a Liaison for all sanctioned committees in the Hideout.
Paul Como explained the process in which a committee gets funding. Also how an idea will get to the board. Stan Schaefer also explained the need to have a consensus and be pro-active. All ideas recommended by the recreation committee will be submitted to Nubia Malkin for direction to the appropriate individuals.
Discussion ensued regarding start of new programs. Debbie Dahmer discussed with the recreation committee that the Recreation Department will run a program three times to see if it has a following, if a program continues to have poor attendance, then it will be removed.
1. Art committee hosts elephant sale.
2. Trips to playhouse.
3. Cooking Class-TBA
4. Young Legends-July 2008.
This discussion was tabled until next meeting.
It was discussed that the recreation committee can utilize the central calendar. The recreation committee will obtain a list of committee heads. Secretary will obtain list from POA.
Scrapbooking was discussed. Debbie Dahmer stated there was an issue with a conflict with the massage therapist. It was discussed and decided that scrapbooking will remain in the multi-purpose room. We are to respect the space that is provided to us. We should also have children of appropriate age attend scrapbooking. Debbie Dahmer will speak to the coordinator of the scrap-booking meeting.
Promotion of recreation activities-would like to create an e-mail database. Special insert for Hideabout extra for president’s week. Andrew Miller, Eileen O’Sullivan and Lynn Schaefer to set up flyer.
Ralph Graf discussed current issues.
• There are plans to bring in an outside engineering firm to evaluate the entire Ski Hill operation. This would include the snow making equipment and lift operations. Recommendations regarding equipment repairs, maintenance, upgrades and/or replacements will be made.
• The ice skating rink has been completed but is closed as of this date. This is due to weather.
• Message forum was discussed and at the Board of Directors decision to wait for insurance quote to be presented.
• The latest ISC design proposal to be presented to the Board of Directors on March 1, 2008.
o Tentative new ISC construction start date will be September 2008.
o Unknown at this time about indoor tennis for winter season.
o Steel building is in the plans.
o North pool major construction project underway and is on schedule for the 2008 season.
o The project is running on schedule.
o North beach Bathhouses to be replaced.
Skateboard Park Tabled until next meeting- Contact Kevin Dunn.
Other Recreational Ideas: Being considered for this year’s Presidents Week are:
Saturday February 16, 2008- Bon-Fire at Ski Hill 6PM. *Fire Dept. to be on stand-by, Ralph will coordinate with maintenance.
Saturday-February 16, 2008- Guitar Hero Night at the Ski- Lodge 9PM-11PM
Saturday- February 16, 2008- Top 40 Music at the Ski-Lodge.
Wednesday- February 20, 2008 - Trip to Wachovia Arena - Scranton Penguins vs. Hershey Bears AHL - $33.00 per person, includes ticket and bus. Bus to depart ISC at 5:30PM.
Karaoke night as well as movie night at main lodge. This issue will be discussed during the next few days with Debbie and Ralph.
Next meeting March 8, 2008, 9:30AM at the Multi-purpose room fitness center.
Meeting adjourned at 11:40AM.
Recreation Committee Community Outreach Campaign
President's Day Week-At-A-Glance Guide/Registration Form
500 copies inserted into Hideabout Extra, also available at Ski Hill, Recreation, and Clubhouse
Mass E-mail
398 e-mails sent out
Registration Form in March Edition of Hideabout
Preliminary Results
78 Responses to date:
60 email responses
18 hard copy responses
8 from Clubhouse
7 from Ski Hill
3 from Recreation
Sample of Responses
"I was so excited to receive this email. I have tried making suggestions in the past and they were not welcomed. It is refreshing to hear that the recreation committee would like to hear from the members..."
"First, thanks for all that you're doing for our community... We have seen first hand what other Pocono communities have to offer and we have come to realize The Hideout has some of the best amenities and it's just a matter of fine tuning what we have (i.e.. ski lift). Thanks again. If you need additional input, you can contact us."
"Since this is the first email I rec'd from the Hideout in the 8 years I've lived here I think this is a GREAT IDEA!!! 1 think you would reach more people this way then through the printed material - and a cost saver tool"
"How wonderful to hear there is a new generation of interested people who have committed to the future of the Hideout's recreation services. That is what this community is all about - Families and fun."
"Oh my God-this is wonderful!!!!!!! We live in NY so the kids are off all next week. I'll be up with them alone-so anything you plan we're in! Do me a favor, can you add the following email address to your list. It's my work address and I have a blackberry so if you schedule anything WHILE we're up I'll get it..."
"We had a ball. Thanks for all you did to help keep cabin fever away."
Recreation Committee Minutes- February 9, 2008
Chairperson: Bob Taggart
Recording Secretary: Eileen O�Sullivan
Treasurer: Ellen Dramasino
Attendees:
Paul Como - Board of Directors
Ralph Graf- Community Manager
Nubia Malkin- Recreation Director
Debbie Dahmer- Recreation
Andrew Miller, Ellen Dramisino, Lynn Schaefer, Stan Schaefer, Eileen O�Sullivan,
Bob Taggart and Lorrie Taggart.
Excused from the meeting: Kevin Dunn, Pam Kahn, Susan Larsen, Carol Bouton, Kerry Felipe, Christine Clancy, Shawn O�Sullivan and Tammy Lalli.
Bob Taggart called the meeting to order at 9:35am. Bob Taggart presented the proposed meeting rules.
The chairperson must recognize all members/guests before asking a question or making a comment.
All other members should be considerate by listening to the one person who has the floor.
Speakers will be limited to two minutes of floor time.
Topics will be limited to 20 minutes of discussion time.
All members of the committee must complete Memorandum to the Board of Directors and Community Manager stating their volunteering in the committee. Eileen O�Sullivan e-mailed form to prior meeting members. Will e-mail form to any new members as well.
Review of 1/5/08 minutes
1. Motion made to approve minutes made by Stan Schaefer
2. Motion second made by Lynn Schaefer
A discussion was held on the completion of the mission statement for the committee. A sub-committee of Carol Bouton, Kerri Felipe, Pam Kahn, and Lynn Schaefer and Ralph Graf had prepared the statement. It was discussed and the mission statement had a sentence added.
The mission statement read as follows:
To promote the enjoyment of existing Hideout recreational activities and facilities for all members, and to help foster, where financially feasible, the growth of new forms of recreation, so as to maximize member and guest enjoyment of the Hideout
Community. To facilitate the achievement of these goals we will align with other community committees for the purpose of coordinating and exchanging program
ideasďż˝
A motion was made by Stan Schaefer to accept the mission statement, all in favor. Motion passed.
Discussion ensued regarding recreation committee liaisons. Nubia Malkin stated that the art committee would be there to assist us if needed but would not
attend our meetings. It was then decided that we as a committee should seek out members of the other committees personally to then have a voice at their
meetings. This especially was in need at the budget committee.
1. Bob Taggart- Long Range Planning
2. Lynn Schaefer- Tennis
3. Lynn Schaefer- Fitness
It was also discussed that it is of utmost importance to have a committee representative on the budgetcommittee.
Lynn Schaefer will contact a budget committee member.
We need a Liaison for all sanctioned committees in the Hideout.
Paul Como explained the process in which a committee gets funding. Also how an idea will get to the board. Stan Schaefer also explained the need to have a
consensus and be pro-active. All ideas recommended by the recreation committee will be submitted to Nubia Malkin for direction to the appropriate individuals.
Discussion ensued regarding start of new programs. Debbie Dahmer discussed with the recreation committee that the Recreation Department will run a program
three times to see if it has a following, if a programcontinues to have poor attendance then it will be removed.
1.Art committee hosts elephant sale.
2.Trips to playhouse.
3.Cooking Class-TBA
4.Young Legends-July 2008
This discussion was tabled until next meeting.
It was discussed that the recreation committee can utilize the central calendar. The recreation committee will obtain a list of committee heads.
Secretary will obtain list from POA
Scrap booking was discussed. Debbie Dahmer stated there was an issue with a conflict with the massage therapist. It was discussed and decided that scrapbooking will remain in the multi-purpose room. We are to respect the space that is provided to us. We should also have children of appropriate age attend scrapbooking. Debbie Dahmer will speak to the coordinator of the scrap-booking meeting.
Promotion of recreation activities-Would like to create an e-mail database.
Special insert for Hideabout extra for president�s week. Andrew Miller, Eileen O�Sullivan and Lynn Schaefer to set up flyer.
Ralph Graf discussed current issues.
There are plans to bring in an outside engineering firm to evaluate the entire Ski Hill operation. This would include the snow making equipment and lift operations. Recommendations regarding equipment repairs, maintenance, upgrades and/or replacements will be made.
The ice skating rink has been completed but is closed as of this date. This is due to weather.
Message forum was discussed and at the Board of Directors decision to wait for insurance quote to be presented.
The latest ISC design proposal to be presented to the Board of Directors on March 1, 2008.
o Tentative new ISC construction start date will be September 2008.
o Unknown at this time about indoor tennis for winter season.
o Steel building is in the plans.
o North pool major construction project underway and is on schedule for the 2008 season.
o The project is running on schedule.
o North beach Bathhouses to be replaced.
Skateboard Park
Tabled until next meeting- Contact Kevin Dunn
Other Recreational Ideas:
Being considered for this year�s President�s Week are:
Saturday February 16, 2008- Bon-Fire at Ski Hill 6PM
*Fire Dept. to be on stand-by, Ralph will coordinate with maintenance.
Saturday-February 16, 2008- Guitar Hero Night at the Ski- Lodge 9PM-11PM
Saturday- February 16, 2008- Top 40 Music at the Ski-Lodge.
Wednesday- February 20, 2008
Trip to Wachovia Arena - Scranton Penguins vs. Hershey Bears AHL - $33.00 per person, includes ticket and bus. Bus to depart ISC at 5:30PM
Karaoke night as well as movie night at main lodge. This issue will be discussed during the next few days with Debbie and Ralph.
Next meeting March 8, 2008 9:30AM. Multi-purpose room fitness center.
Meeting adjourned @ 11:40AM
Recreation Committee Draft Minutes - January 5, 2008
Chairperson: Kevin Dunn and Bob Taggart
Recording Secretary: Eileen O�Sullivan and Christine Clancy
Treasurer: Ellen Dramasino
Attendees: James Locantro, Bill Reinhardt - Board of Directors
Ralph Graf-Community Manager
Nubia Malkin-Recreation Director
Debbie Dahmer-Recreation
Tammy Lalli-Recreation
Kevin Dunn, Susan Larsen, Pam Kahn, Eileen O�Sullivan, Shawn O�Sullivan, Andrew Miller, Carol Bouton, Kerry Felipe, Frank Dougherty, Ellen Dramisino, Lynn Schaefer, Stan Schaefer and Christine Clancy.
The meeting was called to order at 9:30am by Kevin Dunn.
Kevin Dunn and Bob Taggart were nominated to the positions of Co-Chairpersons. Kevin Dunn accepted the position for himself and Bob Taggart. Kevin Dunn said he had spoken with Bob Taggart earlier and he said he would accept the position if nominated.
Kevin Dunn and Stan Schaefer stated that they would not be available for the next meeting.
Eileen O�Sullivan and Christine Clancy were nominated to the positions of Co-Secretary.
Eileen O�Sullivan and Christine Clancy accepted the position.
Ellen Dramasino was nominated to the position of Treasurer when needed for sunshine fund collections. Ellen Dramasino accepted the position.
Jim Locantro said if funds are involved the committee should coordinate with Nubia Malkin.
Kevin Dunn asked everyone in attendance to introduce themselves and state one thing that they would like to see the Recreation Committee address. Everyone introduced himself or herself, and the following issues were presented: Maintaining the Ski Hill,
Water trampoline, Cross Country Skiing,
Ice Skating, Mold in the ISC, Replace of the ISC, Sleigh Riding, Sprinkler Park.
Kevin Dunn presented the proposed meeting rules.
All members/guests must be recognized by the chairperson before asking a question or making a comment.
All other members should be considerate by listening to the one person who has the floor.
Speakers will be limited to two minutes of floor time.
Topics will be limited to 20 minutes of discussion time.
A discussion of the rules was held:
Meeting would be kept to 1 1/2 to 2 hours in length.
Discussion, which last more than 20 minutes, will be tabled until the next meeting.
If 3 consecutive meetings are missed without an excuse, they will be removed from the committee.
All members of the committee must complete Memorandum to the Board of Directors and Community Manager stating their volunteering in the committee. Eileen O�Sullivan will email a copy of the form to all committee members.
A discussion was held on the completion of a mission statement for the committee. A sub-committee of Carol Bouton, Kerri Felipe, Pam Kahn, and Lynn Schaefer created to prepare this statement. The sub-committee will report at the next meeting.
A discussion was held on the Recreation Committee membership.
Membership will be open to all Hideout members.
Guest are welcome, but may only speak at the discretion of the chairperson, meeting, and should be encouraged to join.
Stan Schaefer stated that all committees should work together on projects prior to going to the Board.
Ralph Graph explained that all committees should interface with each other, including Long Range Planning and Public Works on all projects.
Nubia Malkin stated that the Art Committee currently has approximately 60 members, and that the Recreation Committee should reach out to the Art Committee for projects.
Kevin Dunn asked all members to email him ideas to be placed on the agenda for next months meeting, which will be held on February 2, 2008, at 9:30am, in the multipurpose room of the fitness center.
Ralph Graf discussed current issues.
Ski Hill
There was a catastrophic pump failure on or about December 15th. This required specialized parts and repair personnel. The parts are on order and will be repaired shortly.
There are plans to bring in an outside engineering firm to evaluate the entire Ski Hill operation. This would include the snow making equipment and lift operations.
If needed, a special assessment may be needed to modernize the entire operation.
The ice skating ring is being constructed by Wilmot Excavating. Once weather cooperated, the project will proceed. This project�s completion was planned for the 2007-2008 winter season but funding was part of the 2008 budget.
Ralph Graf answered several questions:
Who decides on when cross-country skiing will be available? Mike Klein is the golf course superintendent makes that decision. There must be 6 inches of snow for cross-country skiing. The skis are available the ISC.
Why can we not sleigh ride on the ski hill?
Sleigh riding is available on the golf course in front of the Clubhouse. Bring your own sleds. Sleigh riding is not allowed on the ski hill because of safety issues.
If the Ski Hill was in such need for repairs, why was the ISC placed first to replace?
There was an oversight on the needed repairs to the ski hill operation.
What is the status of the mold in the ISC? The air quality had been tested and that levels were acceptable. He additionally noted that the air quality inside the building was much better than the air quality in close proximity outside the building based on the samples that were taken. He noted that our Workers Comp Carrier inspected the building making minor recommendations that have been addressed by the Director of Public works.
Meeting was adjourned at 11:15am.
Recreation Committee Minutes Draft-May 5, 2007
The meeting was called to order at 9:45 A.M.
Attendees: Jean David/Art Committee Co-Chairperson, Ralph Graf/Community Manger, Mike Gruber, Larry Holmes, Nubia Malkin/Recreation Director, Louise Pettit/Chairperson, Bob Taggart
Excused: Christine Cheffo, Kevin Dunn, Pat Infante, Midge Lennon, Lynn Schaefer, Lorrie Taggart
Minutes: The minutes of 4/14/2007 were read and unanimously approved.
New Business: Mike Gruber resigned as Secretary of the committee. He stated he did not want to take the meeting minutes. Ralph Graf was nice enough to take these minutes. To show her appreciation, Louise promised to make brownies for the Annual Chairperson's Meeting next week.
Louise brought up creating a skate park for The Hideout youth. A discussion followed about its location and added insurance costs. Larry Holmes suggested incorporating a rock-climbing wall at the park. Before getting into specifics, we felt it would be wise to first ask the membership if this is an amenity they want. Louise will ask Deb McGowan to put an article in "The Hideabout", "The Extra" and on the TV channel. Louise will report back to this committee with the results.
Nubia will investigate installing a sprinkler park for the youngsters. She will identify the best location as well as keep water conservation a priority.
Nubia reported the Recreation Budget for 2008 will be reviewed by The Budget Committee on 6/01/2007. She asked this committee for any capital recommendations. Louise asked if the skating rink was going to be moved closer to the ski/tubing hill, creating a Winter Sports Complex. The land adjacent to the Art Center parking lot is the location being considered.
Larry and Bob Taggart, as members of The Long Range Planning Committee, shared with this committee the three proposals for the new ISC that were discussed. The proposal that was chosen to be submitted to the BOD for its consideration, addressed a multitude of issues from keeping construction costs within reason to providing for future expansion if needed. The members of the LRPC considered every possible scenario and came up with a plan that integrates existing amenities with the new, resulting in an Indoor Sports Complex that virtually has something for everyone!
The meeting was adjourned at 10:55 A.M.
The next meeting is scheduled for Saturday, June 2nd at 9:30 A.M. in the ISC.
Approved Recreation Committee Minutes-
April 14, 2007
The meeting was called to order at 9:40A.M.
Attendees: Kevin Dunn, Ralph Graf - Community Manager, Joan Greve - Art Committee Chairperson, Mike Gruber, Midge Lennon, Nubia Malkin - Recreation Director, Louise Pettit - Chairperson
Excused: Christine Cheffo, Larry Holmes, Lorrie Taggart, Bob Taggart
New Business: Joan Greve told us about the many different activities The Art Committee has planned. There was discussion regarding the successful turnout for most of their events, while a few don't draw many participants. We all agreed trying something 'new' always has the risk of being a 'flop', but fortunately those are few and far between. The Art Committee continues to be a constant source of innovative activities and events, as well as providing those that have become much anticipated annual events.
Louise Pettit was nominated and unanimously elected Chairperson. Mike Gruber was nominated and unanimously elected Secretary.
At our next meeting, Midge Lennon and Louise would like to discuss the possibility of a skate park. Lynn Schaefer feels the equipment at the Fitness Center isn't up to par. We will address that at our 6/2 meeting.
The meeting was adjourned at 11:30 A.M.
The next meeting is scheduled for Saturday, May 5th at 9:30 A.M. in the ISC.
Recreation Meeting Draft Minutes -
August 12, 2006
The meeting was called to order at 9:11am. Attendees: Christine Cheffo, Christine Elliott/Chairperson, Ralph Graf/Community Manager, Mike Gruber, Larry Holmes, Patricia Infante, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia.
Minutes: The minutes of June 3, 2006 were unanimously accepted.
Old Business: After a lengthy discussion concerning an alcoholic ban at our swimming amenities, motion was unanimously approved to ban alcohol, starting with 2007 season (Memorial day thru LaborDay) at the North Beach/North Pool Complex during 11am-6pm.
New Business: Ralph informed us of the multiple meetings scheduled for members to become fully informed about the new ISC Complex proposals. September 15th, a packet outlining the different components as well as the cost of each, will be mailed to all members. It is imperative members fill out the ballots and return them, as the Board of Directors need a majority vote in order to implement any expansion/additions to the existing ISC. Christine Cheffo feels we should have more child-orientated programs. To this end, she has promised to submit plans for various events. Pat Infante, having organized many events for the HP/GA offered her assistance. Nubia thanked Christing Elliott for filling in as the reader for the Teddy Bear Picnic when the Art Committee member had to cancel due to illness. Christine also donated the books for the children. Christine Elliott told us about the Honesdale Christmas Train Ride she and her family enjoyed. She will get the information needed so we can consider offering such a trip as a Hideout event. Christine Cheffo would like to see Storytime become a year round activity. Nubia explained how this was atempted in the past and discontinued because of lack of participation. Christine said there needs to be more of a focus on the story itself, rather than the craftmaking. She suggested using interactive tools such as finger puppets. She volunteered to be a Storytime reader and will pursue implementing its expansion. Nubia advised her that the sponsor of Storytime is the Art Committee and she should consult with them regarding the stories chosen.
The meeting was adjourned at 10:45am.
The next meeting is scheduled for 9:00am, Saturday, September 16, 2006 at the ISC.
Recreation Committee Draft Minutes -
June 3, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Christine Elliott/Chairperson, Mike Gruber, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia (part time), Midge Stack-Lennon
Minutes: The minutes of the May 6, 2006 meeting were unanimously accepted.
Old Business: As discussed at our last meeting, there is a need for a posting of 'reserved time' at the softball field. Nubia agreed to do this. Christine reported that any motion made must be submitted to the appropriate committee overseeing the department the motion concerns. In turn, that committee would decide if it should be submitted to the Board of Directors. Our committee's motion to ban alcohol on the beaches met with inaction by the Board of Directors. All agreed we will continue to submit this motion until it is taken seriously. This past Memorial Day weekend illustrated at least one dangerous scenario that could have been stopped if the ban was in effect. A committee member observed a large group of adults drinking alcohol at Roamingwood Park, while young children were unattended as they climbed on the rocks and into the water. If a child got into trouble, an impaired adult should not be the one to render aid. Our Security personnel need this rule in order to enforce it.
New Business: A committee member complained about what was perceived as favoritism as it occurred at the Main Lodge Pool. When 'adult only swim' was announced, the security guard instructed children to exit the pool while allowing a child of someone the guard knew to remain in the pool. Nubia noticed this inconsistency also, and addressed this at a meeting with the supervisor. Nubia told us at times when the pool water becomes cloudy, she must correct it by implementing specials, such as the 'adult only swim'. Nubia and Paul Como recently visited the Municipal Complex in Bethlehem, PA. It was designed by the same architect The Hideout is using for its new ISC Complex. Nubia was able to glean useful information pertinent to the design and management of our own endeavor, from the operations manager. She educated us about everything from retractable benches vs lounge chairs, to the importance of visibility of the various components for safety reasons. A list of all committee members and their contact information was distributed to those present.
The meeting was adjourned at 10:15 a.m.
Due to a conflict with 4th of July festivities, our next meeting scheduled for 7/01 has been changed to 9:00 a.m. Saturday, June 24, 2006 at the ISC.
Recreation Committee Draft Minutes-May 6, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Kerry Felipe, Mike Gruber, Larry Holmes (part time), Dorothy Hadley, Dean Hadley, Evelyn Marain, Dave Marain, Louise Pettit/secretary
Minutes: The minutes of April 1, 2006 were unanimously accepted.
Old Business: We debated the chance of our motion banning alcohol at the beaches becoming a reality. Although we concede it probably won't be met with 100% compliance, it could only have a positive impact on our community. Louise Pettit mentioned that under PA law, alcohol is not permitted at public beaches, parks, and recreation areas (except for special events which require a permit). Homeowner associations historically follow their individual state laws and then add to them with their rules and regulations. Mike Gruber also cited all the other private communities that have such an alcohol ban.
New Business: Larry Holmes said there were no ISC Committee meetings since we last met. He did say the design committee had a few plans that all included a northern exposure for the pool. He indicated this was due to the more desirable view it would provide. Mike raised the question of whether there were plans to include a bar in the plans. We all agreed it would be contradictory to a health and fitness amenity. Larry will continue to keep us apprised. It's come to this committee's attention, via The Hideout Forums, that there is unwelcome conflict regarding the softball field. It appears the field is reserved for various teams. Members have no way of knowing this until they are told to "leave the field" while they are using it. This scenario can and should be avoided. Louise proposed there be a notice posted at the field denoting the days and times it is reserved. This will be discussed further with Nubia at our next meeting.
The meeting was adjourned at 10:30 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, June 6, 2006 at the ISC.
Recreation Committee Draft Minutes -
April 1, 2006
The meeting was called to order at 9:15 a.m.
Attendees: Carol Bouton, Christine Cheffo (part time), Christine Elliott/chairperson, Kerry Felipe, Mike Gruber, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secretary, Midge Stack-Lennon
Old Business: Christine Elliott told us that Board of Directors member, William Brenner, called to thank this committee for making suggestions to The Board via motions. He specifically spoke of the ice skating rink relocation to the Outdoor Sports Complex. He said it is an ongoing consideration of The Board, but they need more information regarding wetland delineation and costs. Nubia commented that the 'unattended chairs at the beaches' motion is going to be addressed at the next Board meeting.
New Business: Patricia Infante asked what it would take to get lighting installed at the North Pool along with the pool opening the same time as the Main Lodge Pool. Nubia stated the lighting would be a capital project. Pat said Scott Hall gave her an estimate of $10,000. Nubia said statistics were needed to justify the North Pool opening earlier than it already does. Pat agreed and will try to get the information needed so it could be considered for the Summer of 2007. Christine Cheffo asked Nubia what advertising is done to hire lifeguards. Nubia told us she lists ads on high school and college job sites, as well as the local newspapers. Returning lifeguards are considered first. Larry Holmes updated us on the ISC Committee's meetings. Much discussion was had concerning whether an indoor pool should have a Northern or Southern exposure. This committee agreed a Southern exposure would be preferable since it would help with heating costs.
Motions: Four motions were unanimously approved to be submitted to The Board of Directors: 1) To have an 'open house' event to promote the Tot and Explorers Camps. 2) No alcoholic beverages should be allowed at pools and beaches. 3) Reevaluate the location of the golf chipping area to avoid possible injury to miniature golf patrons. 4) There be a child-friendly buffet available at The Clubhouse on nights when recreational activities are scheduled, making for a shorter wait for the children.
The meeting was adjourned at 10:30 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, May 6, 2006 at the ISC.
Recreation Committee Draft Minutes-March 4, 2006
The meeting was called to order at 9:10 a.m.
Attendees: Carol Bouton, Christine Cheffo, Terri Collins, Kerry Felipe, Ralph Graf/Community Manager, Joy Gruber, Mike Gruber, Dean Hadley, Dorothy Hadley, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Betty Truncale, Suki Tranqille
Minutes: The minutes of the February 4, 2006 meeting were unanimously accepted.
Old Business: Discussion continued regarding the new ISC and indoor pool. Larry Holmes, this committee's representative on the ISC Committee, reported on their most recent meeting. He explained the choices the community will be presented with at voting time. Each option will be coupled with the anticipated cost, consisting of initial and annual operational expenses. Larry polled today's meeting on two topics the ISC committee is considering. The first topic was: If the new ISC were to have a basement would you want an elevator? (For handicap accessibility, this would eliminate having to use an outside ramp to get from one level to the other.) The vote was unanimous for an elevator. The second topic was: Would you agree user fees should be charged for the use of the indoor pool? Yes-12/ No-2
New Business: Larry brought up the subject of an expanded walking trail. After much discussion this committee concurs with The Long Term Planning Committee's decision to table such a project until the new ISC is completed. Pat Infante asked Nubia why the North Pool is not opened until the end of June. Nubia cited the lack of lifeguards as the reason. Christine Cheffo asked Nubia if we could have different activities at the beaches/pools on holiday weekends. Nubia explained that already exists. Nubia suggested she watch for the published events calendar for an inclusive listing. Christine brought up the problem she has with conflicting times of the tot camp and water aerobics class. Her solution of delaying the water aerobics start time is not doable. Nubia went into great detail explaining this. Louise Pettit suggested Christine arriving five minutes late for the water aerobics shouldn't be a detriment to her or the class.
The meeting was adjourned at 11:00 a.m.
The next meeting is scheduled for 9:00 a.m. Saturday, April 1, 2006 at the ISC.
Recreation Committee Minutes-February 4, 2006
The meeting was called to order by Christine Elliott at 9:00a.m.
Attendees: Susan Broadhurst, Christine Cheffo, Christine Elliott/chairperson, Ralph Graf/Community Manager, Larry Holmes, Patricia Infante, Nubia Malkin/Recreation Director, Louise Pettit/secratary, Lynn Schaefer, Betty Sullivan
Minutes: The minutes of the January 7, 2006 meeting were unanimously accepted.
Old Business: The discussion continued regarding the new ISC and indoor pool. Ralph mentioned the trip to the Fawn Lake Community scheduled for next week. It's part of a continuous effort to gather information from other communities with existing amenities similar to the ones The Hideout is considering. Susan stated the pool would need to be at least 75'x25' to qualify for lifeguard training. Chris Elliott asked Nubia about the operational hours of an indoor pool. Nubia said they plan to have daytime and evening hours. Betty questioned if an indoor pool would be utilized enough during the wintertime. It was agreed this is a variable that cannot be predicted.
New Business: Nubia informed us that the 2006 budget allows for evening hours at the Main Lodge Pool. Since there is inadequate lighting, there will not be evening hours at the North Pool. It's come to this committee's attention, through The Hideout Forum, that members coming to the beaches (most notably during Memorial Day, 4th of July and Labor Day festivities) encounter "crop circles" of previously set up, unoccupied chairs. These are put there earlier by people who want to reserve space. Since this is unfair to all members, Louise proposed a Motion: The Board of Directors approve notification to the membership that during "high volume" beach days (holiday weekends), unattended chairs will be removed by Hideout Staff. This can be done with signage at the beaches and notices in "The Hideabout" and "Extra". The motion passed unanimously. The committee unanimously approved the following to be its Mission Statement: The Recreation Committee will strive to help create and maintain comprehensive recreational programs for all members of The Hideout Community.
The meeting was adjourned at 9:45a.m.
The next meeting is scheduled for 9:00a.m. Saturday, March 4, 2006 at the ISC.
Recreation Committee Minutes-January 7, 2006
The meeting was called to order by Christine Elliott at 9:00 a.m.Members Present: Susan Broadhurst, Christine Elliott/Chairperson, Larry Holmes, Midge Lennon, Nubia Malkin/Recreation Director, Louise Pettit/Secretary, Virginia Sabia/Vice President of Recreation, Lynn Schaefer
Minutes: The minutes of the December 3, 2005 meeting were read by Midge Lennon and unanimously accepted.
Old Business: There was further discussion regarding the March of Dimes Walk. Nubia is going to contact people from various venues to discuss their potential participation in the event. Christine and Louise are going to write a mission statement for the committee, and present it at the next meeting for approval.
New Business: Motion: Larry requests The Board of Directors reconsider alotting funds from the Capital Improvements to move the iceskating rink to the Winter Sports Complex at the Ski Hill. Seconded by Virginia and passed unanimously. The committee discussed the importance of a new ISC. Nubia stressed how the "smell" in the existing building is overwhelming and unhealthy. The inadequate heating system is also a concern. All agreed a new ISC is a priority project to accomadate the memberships' recreational desires, as well as insure their comfort. This topic segued into one regarding costs of a new ISC. In an attempt to eliminate additional manpower, Larry suggested the pro shop handle all transactions of the complex. Nubia cited the numerous tasks, performed to address each recreational activity, that she feels can not be done simutaneously especially during the peak time of May throug
