Board of Directors Draft Minutes of Meeting - November 18, 2007
Board Members Present:
Shirley Trendler, President
Paul Como Chairman
Bill Brenner, Vice President
Chuck Myskowski, Treasurer
Nick Sambuco, Director
Jim Locantro, Director
Bill Reinhardt, Director
 
Chairman Paul Como called the meeting to order at 10:00 am. All rose for the Pledge of Allegiance.

Minute Approval
MOTION RESOLVED THAT the minutes from the workshop meeting of September 7, 2007 be approved with an amendment to reflect removing Deerfield Lake Condition. Motion made by Bill Brenner, seconded by Jim Locantro and passed 4-0. Shirley Trendler, Bill Reinhardt, Chuck Myskowski abstained.

MOTION RESOLVED THAT the minutes of September 15, 2007 be approved as submitted. Motion made by Jim Locantro, seconded by Shirley Trendler and passed 5-0. Bill Reinhardt and Chuck Myskowski abstained.

Management Reports
Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's report are as follows:
Progress of the Main Gate Mailbox project
Ice Skating Rink adjacent to the Art Center will be 7200 square feet
Paving program continues, completion is contingent on weather conditions
Seminar on Pennsylvania House Bill No. 1355 which includes provisions for low interest loans to owners of Private Dams was held on 11/17/07.

Joe Kozuch gave the Security Administrator's Report. Some highlighted points from Joe's report are as follows:
Citation enforcement remains steady. 15 citations were issued last month for illegal dumping at the North Beach Compactors.
All of our EMT's attended a Mass Casualty Incident Management Training Seminar.
One reported burglary for the month, State Police are investigating.

Old Business
MOTION RESOLVED THAT the Main Lodge be made available for members who want to bring in an outside caterer and be subject to the guidelines approved by the Board of Directors. Motion made by Nick Sambuco, seconded by Jim Locantro and passed unanimously.

MOTION RESOLVED TO accept the ECC's recommendation that any vehicle exceeding 10,000 lbs. in un-laden weight not be permitted on any lots, amenities or common areas of the Hideout. Motion made by Jim Locantro, seconded by Bill Reinhardt and passed unanimously.
 
Due to the enormous success of the Hideout Tiki Bar at the Main Lodge, the following motion was passed:

MOTION RESOLVED THAT the Main Lodge will not be available for private parties on Thursday, Friday, Saturday, and Sunday from July 1st through Labor Day weekend. Motion made by Jim Locantro, seconded by Paul Como and passed 6-1. Nick Sambuco voted no.

New Business
MOTION RESOLVED THAT the following members be appointed to the Long Range Planning Finance Committee: Christine Clancy, Walter Buda, and James Flemming. Motion made by Bill Brenner, seconded by Bill Reinhardt and passed unanimously.

MOTION RESOLVED TO approve the write off of the various accounts receivable amounts as stated in Controller Larry Catanzaro's memorandum dated November 9, 2007. Motion made by Bill Brenner, seconded by Chuck Myskowski and passed unanimously.

The Board meeting schedule for 2008 was approved as submitted. The Board/Committee liaison designation was approved as submitted.

MOTION RESOLVED THAT the makeup of the Human Resources Committee be as follows: three employees, two Board of Directors, four members of the community. Motion made by Shirley Trendler, seconded by Jim Locantro and passed unanimously.

Committee Recommendations
a) Garden Club - This recommendation is forwarded to the Board that artificial flowers are not "planted" at the 590 main entrance to the Hideout. This recommendation was accepted and will be forwarded to management.

b) Clubhouse/Lodge - Requests that the front deck of the Clubhouse should be covered so POA members can sit outside and enjoy a meal or a drink. Many restaurants have adopted enclosed outdoor dining to increase space during peak periods. Board Liason Bill Reinhardt will attend the next Clubhouse/Lodge meeting and discuss the feasibility and options of this request.

c) Clubhouse/Lodge - Requests that a permanent overhang be constructed over the area that POA members use to enter and exit the bar (including the ramp and platform). It is currently the designated area for smokers. This recommendation was not accepted by the Board of Directors. Board Liason Bill Reinhardt will attend the next Clubhouse/Lodge meeting to address this.

d) Clubhouse/Lodge - Requests that an "Employee of the Month" and an "Employee of the Year" be nominated from the Clubhouse and Lodge Staff. These employees will be selected by the Clubhouse/Lodge committee. The Employee of the month will receive a $25 award. The employee of the year will receive a $100 award. Their picture will be displayed at our Clubhouse. The Human Resource Department has an employee of the month program already in place. Any employee can nominate a fellow employee. They are awarded a gift certificate and plaque for this honor.

e) Clubhouse/Lodge Committee - Requests that a portion of the tab master machine profits amounting to approximately $4,000 a year be set aside for use by the Clubhouse/Lodge Committee for improvements to the Clubhouse and Lodge. This recommendation was not accepted by the Board of Directors. Tab Master proceeds offset the operating costs of the Food and Beverage Department.

f) Communications Committee - Requests that the Emergency Numbers be adopted as our legal street address. The Board did not accept this recommendation due to the fact the Wayne County 911 Coordinator stated that these numbers do not correspond with the emergency management plan and the 911 numbering system.

g) Nominating Committee - Changes to the bylaws and guidelines, which would bring uniformity to the nominating process. This request will be forwarded to the Governing Documents committee.

There being no further business, the meeting was adjourned at 11:50 am.
Respectfully submitted:
Jeannine Barnett, Executive Assistant

Draft Minutes Annual Meeting - October 14, 2007

Board Members Present:
Nicholas Sambuco, President Paul Como, Chairman
William Brenner, Vice President
Stanley Schaefer, Treasurer
Bob Dehl, Director
Shirley Trendler, Director

Board Members not present:
James Locantro, Director (excused)

Others Present:
Christopher Farrell, Esq.

The Annual Meeting was called to order at 10:00 AM. All rose for the Pledge of Allegiance. There was a moment of silence for our brave men and women serving in our military forces.

Ralph Graf confirmed that a quorum had been met by proxy and membership attendance to conduct the Annual Meeting.

Chairman Como asked for a motion to approve the Agenda. Dave Dimmick Lot # 1388 motioned to approve the agenda; Rich Martinez Lot # 2789 seconded the motion.

Chairman Como introduced the Board of Directors, Department Heads, and all Committee Chairpersons. Chris Farrell, Esq. was appointed our Parliamentarian.

Chairman Como presented the local fire and ambulance companies with a donation. These companies included Lake Ariel Fire and Rescue, Hamlin Fire and Rescue, Ledgedale Fire and Rescue, Lakeville Fire and Rescue and Jefferson Volunteer Ambulance Company. The Chairman also presented the members of the Hideout Emergency Response Team with a gift. Our EMT's are as follows: Farrin Cook, Dennis Murray, Joe Cremona, Lee Glassman, Phil Williamson, Mike Franquiz, Bryan Schumacher, Jerry Peet. A special thank you was given to all who volunteer their services to help the members of our great community.

Chairman Como asked for a motion to waive the reading of the 2006 Annual Meeting Minutes. Motion was made by Charlie Tagliareni, Lot #1829, seconded by Joan Murphy Lot #4007. Patsy Wheatley Lot #4 motioned to approve the minutes, seconded by Virginia Sabia, Lot #2374 and passed by a majority of members from the floor.

Ralph Graf read the 2007 Board of Directors Election Results. 943 Ballots were received from Zavada and Associates, 106 Ballots were received from the lock box at the POA with a total of 1,049 Ballots received.

Charles Myskowski received 590 votes *, William Reinhardt received 529 votes *, Stanley Schaefer received 418 votes, Robert Dehl received 399 votes. Congratulations to Chuck and Bill who were the winners in the election.

Virginia Sabia Lot #2374 nominated Stan Schaefer to serve on the 2008 Nominating Committee, this was seconded by Betty Sullivan Lot #2021. Art Shelko Lot # 1249 nominated Tom Slattery, this was seconded by John Hanley Lot # 2207. Betty Sullivan Lot #2021 nominated Margaret Urban, this was seconded by Virginia Sabia Lot # 2374. There were no other nominations. Ballots were collected and Stan Schaefer (423 votes) and Margaret Urban (584 votes) were elected to serve on the 2008 Nominating committee. Tom Slattery received 40 votes.

Jeannine Barnett, Executive Assistant presented the Board of Directors with gifts of appreciation for their time and dedication to serving on the Board. Jack Schumacher and Betty Sullivan were also presented with gifts for the service as Vice President of Risk Assessment and Vice President of Public Relations.

Stan Schaefer and Bob Dehl were presented with plaques as outgoing members of the Board. Betty received a standing ovation from the membership.
The meeting was adjourned. The Board met for the reorganization meeting.

The meeting resumed with the introduction of the new Board and Officers:

Shirley Trendler President
Paul Como Chairman
Bill Brenner Vice President
Chuck Myskowski Treasurer
Jim Locantro Director
Nick Sambuco Director
Bill Reinhardt Director
Ralph Graf Secretary
Larry Catanzaro Assistant Secretary
Sandy Sheppard Assistant Secretary
Betty Sullivan Vice President of Public Relations
ack Schumacher Vice President of Risk
Assessment

After a brief question and answer session, the Annual Meeting was adjourned at 11:35 PM. by motion made by Bob Weigand Lot # 1132, seconded by Jane Reinhardt Lot # 3993.

Respectfully submitted:
Jeannine Barnett
Executive Assistant

Board of Directors Draft Minutes of Meeting - September 15, 2007

Board Members Present:
Nick Sambuco, President
Paul Como, Chairman
Bill Brenner, Vice President
Stan Schaefer, Treasurer
Shirley Trendler, Director
Bob Dehl, Director

Board Members Not Present:
Jim Locantro, Director (Participated by speaker phone)

Chairman Paul Como called the meeting to order at 10:00. All rose for the Pledge of Allegiance.

Minute Approval
MOTION RESOLVED THAT the minutes of the Workshop meeting of July 20, 2007 be approved as submitted. Motion made by Shirley Trendler, seconded by Bob Dehl and passed unanimously.
MOTION RESOLVED THAT the minutes of the Regular Meeting of July 28, 2007 be approved as submitted. Motion made by Bill Brenner, seconded by Shirley Trendler and passed 6-0. (Sambuco abstained).
Management Reports
Ralph Graf gave the Community Manager's report. Some highlighted points from Ralph's report are as follows:
Oktoberfest activities at Main Lodge 10/5 � 10/7
Appreciation party for committee volunteers was held on 9/8
Judicial Sale procedures
Main Gate Mailbox Area
Election process. Ballots due back 10/4 and will be counted on 10/6
House Bill 1355 � Hideout will host meeting with sister communities on 11/17 at the Main Lodge
Chairman Paul Como presented Joe Kozuch, Security Director with a plaque for twenty years of service as a Hideout employee.
Joe Kozuch gave the Security Directors report. Some highlighted points from Joe's report are as follows:
Joe thanked the Board of Directors for the 20 year service award
Citation enforcement remains steady. There were 11 citations issued for illegal dumping at North Beach Compactors
Labor Day weekend was extremely busy and there were no major problems to report.
Patrol officers and supervisors attended and Emergency Vehicle Operation Certification (EVOC) class held here in the Hideout in conjunction with Bucks County community College.
Larry Catanzaro gave the Controller�s report. Some highlighted points from Larry�s report are as follows:
As of 8/31/07 3,736 lots are paid to date
Monies collected from dues, fines, resale certificates, transfer fees, etc as of 8/31/07 was $4,823,875
Investment interest as of 8/31/07 was $129,291
Amenity income as 8/31/07 was $1,369,730
Amenity expense as of 8/31/07 was $3,758,325.
Old Business
MOTION RESOLVED TO approve funds of $36,000 plus taxes and transportation for the purchase of a Sno Cat for the Hideout Ski Hill. Motion made by Stan Schaefer, seconded by Nick Sambuco and passed unanimously.
MOTION RESOLVED TO approve additional funding of $30,000 for the North Pool Restoration project. Motion made by Stan Schaefer, seconded by Jim Locantro and passed unanimously.
New Business
MOTION RESOLVED TO direct management to transfer Hideout owned lots 1676, 3634, and 2165 to common area status. Motion made by Bill Brenner, seconded by Nick Sambuco and passed unanimously.
Committee Recommendations
Communications Committee - Recommends that the Board adopt the revised guidelines for the Community Relations Department.
MOTION RESOLVED TO adapt the revised guidelines for the Community Relations Department with two changes. Under letters to the Editor section - add letters to editor will only be published for members in good standing. Remove word negative from #2 under letters to editor section. Motion made by Bill Brenner, seconded by Stan Schaefer and passed 6-1. Locantro voted NO.
Lakes Committee � Recommends that the Board support two new items that the Long range Planning Committee approved as part of their updates to the Roadmap to the Future for 2010. The items are the replacement of our leaking main valve at the Dam and the scrapping of silt for all exposed areas of Roamingwood Lake that results during our Dam repair letdown.
The Board agrees with these recommendations and will refer items to Public Works Director, Jeff Sias.
Tennis Committee - The committee recommends that there not be a fee charged for reserving the outdoor hard tennis courts.
Tennis Committee - The committee recommends that the Board keep the two Fast Dry Courts.
The Board will forward both these recommendations to the Budget Committee.
Golf Committee - Recommends that the Board adopt the attached Golf Rules and Regulations for the 2008 season.
MOTION RESOLVED TO accept the Golf Rules and Regulations for the 2008 Season with one addition to rule #4. Add the words and walkers not playing golf after the word Spectators. Motion made by Nick Sambuco, seconded by Bill Brenner and passed unanimously.
Open Member Comments:
Bill Reinhardt Lot # 3993 questioned the Disciplinary Committee procedures as stated in the Bylaws Article 4 Section 4 Paragraph e. Notification of decision is given to a person within 5 days of decision. Stated that it does not state time frame for notification.
Kevin Dunn Lot # 4269 thanked the Board for having the agenda published in the Hideabout Extra. Urged the Board to reconsider approval of the walkway to the Tiki Bar at the Main Lodge.
Mort Singer Lot # 3775 commented that the Public Works committee recommends that flagmen should be on the road when modulars are being brought in. The modular company should provide the flagmen. This is for the protection of Hideout residents.

Respectfully submitted
Jeannine Barnett
Executive Assistant

Board of Directors Draft Minutes - June 9, 2007
Board Members Present: Nick Sambuco, President, Paul Como, Chairman, Bill Brenner, Vice President, Bob Dehl, Director, Jim Locantro, Director
Board Members Not Present:
Shirley Trendler, Director (excused)
Stanley Schaefer, Treasurer (excused)
Chairman Paul Como called the meeting to order at 10am. All rose for the Pledge of Allegiance.
Minute Approval:
MOTION RESOLVED THAT the minutes of April 20, 2007 Workshop Meeting be approved as submitted. Motion made by Nick Sambuco, seconded by Bob Dehl and passed 4-0. Jim Locantro abstained.
MOTION RESOLVED THAT the minutes of April 28, 2007 Regular Meeting be approved as submitted. Motion made by Bill Brenner, seconded by Bob Dehl and passed 3-0. Jim Locantro and Paul Como abstained.
Management Reports: Ralph Graf Community Manager reported on the following: Lake Stocking Program, Memorial Day Weekend, Docking system, Tiki Bar Update, Judicial Sales, Caterpillar Spraying
Program, Renovation of the Eighth Hole.
Larry Catanzaro, Controller, reported on the following: As of 5/31/07-3,623 properties have zero balances; Bank account balance is $6,814,000 of which $6,693,000 is in various investments.
Old Business: The Community Manager reported that the expansion of the deck at the Main Lodge is moving along and should be completed soon.
New Business:
MOTION RESOLVED THAT Wayne Wessell be appointed to the Long Range Planning Committee. Motion made by Bob Dehl, seconded by Bill Brenner and passed.
Committee Recommendations:
Long Range Planning/Finance Committee - Recommends that the Board of Directors approve our recommendation of Alternative #3 for replacement of the ISC. Motion recommends that the Board expedite this project and that the Board does not reduce the proposed footage in an effort to save cost.
The membership was informed that this recommendation would be referred to the Public Works Director for review and disposition.
Comments and Questions:
Lou Maldonato Lot 3408 expressed a concern for parking at the North Pool Mailboxes due to a recent accident regarding a vehicle backing out of a parking space. The matter will be referred to the Director of Public Works for review.
Kevin McMahon Lot 77 questioned the amount of Golf Tournaments stating that being able to play golf was a major reason that he purchased his property. Director Bill Brenner responded that there were not as many tournaments as was in the past and that a good number of the tournaments were for charity. The golf tournaments have been in effect for many years.
Mr. McMahon also wanted information relative to the opening of the North Pool. Recreation Director Nubia Malkin explained staffing requirements, budget issues, weather conditions and the adopted procedure as it relates to the North Pool which is scheduled to open on June 23rd.
Mickey Weigand Lot 1132 expressed a concern at the Main Gate Mailbox area with regard to member stopping their vehicles and reading their mail at the drive through drop off point. She requested that we put an article in the Hideabout informing members they should leave this lane open. The Community Manager stated that he would speak with the Hideabout Editor.
Margaret Urban Lot 2936 stated that when she gets for her mail she stops to make sure that she is only getting mail that is addressed to her. On occasion she has received mail that was misdirected.
Larry Holmes Lot 3167 questioned the Disciplinary Committee and was concerned that it may not be fair and equitable. Director Jim Locantro explained the role of the Disciplinary Committee as defined in the bylaws.
There being no further business the meeting was adjourned.
Respectfully submitted:
Jeannine Barnett, Executive Assistant

Board of Directors Draft Minutes - April 28, 2007
Board Members Present:
Nicholas Sambuco, President
William Brenner, Vice President
Stanley Schaefer, Treasurer
Shirley Trendler, Director
Bob Dehl, Director

Board Members Not Present:
Paul Como, Chairman (excused)
James Locantro, Director (excused)

Jeannine Barnett, Executive Assistant (excused) Minutes transcribed from notes taken by Virginia Sabia.

The meeting was called to order by President Nick Sambuco at 10:10 am. All rose for the Pledge of Allegiance.

Minute Approval
MOTION RESOLVED THAT the minutes of Workshop meeting of March 2, 2007 be approved as submitted. Motion made by Shirley Trendler, seconded by Bill Brenner and passed 4-0. Sambuco abstained.

MOTION RESOLVED THAT the minutes of regular meeting March 10 2007 be approved as submitted. Motion made by Stan Schaefer, seconded by Shirley Trendler and passed 5-0.

Management Reports
Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's report are as follows:
Life Line Health Screening scheduled for May 16th at the Main Lodge
Thank you to Betty Sullivan and Lynn Schaefer for the job well done on "Meet the Candidates" for Primary Elections. Primary Election date is May 15th. This vote is very important so please vote.
Thank you to Jeff Sias, Maintenance Department, and Maiocco Excavating for culvert work at North Beach.
Community caterpillar spraying will be done the beginning of May.
Bulk Garbage Day is June 16th
Tiki Bar expansion application has been submitted to Liquor Control Board
Met with contractors regarding renovation of 8th hole
Ryan Beschner hired as Senior Pro Shop Attendant

Joe Kozuch gave the Security Director's Report. Some highlighted points from Joe's report are as follows:
Continue to meet with Ed McNichols of Archiventure and Director Bill Brenner on a regular basis to fine tune the new gate access software.
North Gate clickers are experiencing problems. A new part has been ordered.
Fiber cable has been installed to North Gate Security. New cameras will be installed at dumpsters.
Budgeted capital purchase of a new patrol vehicle has been ordered. We are going to try a police package Chevrolet Impala.

Larry Catanzaro gave the Controller's Report. Some highlighted points from Larry's first quarter 2007 report are as follows:
3199 lots have zero balances
$7,002,978 in our various bank accounts
Investment income for the first three months is $46,819

New Business
MOTION RESOLVED THAT the Main Gate mailboxes be replaced and a new cover be made. Ralph Graf and Jeff Sias are given the authority to sign the agreement with the Post Office. Allocation of funds is $45,000. Motion made by Bob Dehl, seconded by Stan Schaefer and passed 5-0.

MOTION RESOLVED TO purchase a new 4 c.y. w/Pre-Crusher (20 HP) trash compactor for $50,500 as recommended by Public Works Director Jeff Sias in his memorandum dated 4/20/07. Motion made by Stan Schaefer, seconded by Shirley Trendler and passed 5-0

MOTION RESOLVED TO replace the existing 20 c.y. cardboard recycling container with a new one at a cost of $6,000. Motion made by Stan Schaefer, seconded by Bob Dehl and passed 5-0.

MOTION RESOLVED TO appoint Susan Loughlin to the Human Resources Committee.