Board Meeting Minutes
2004

Board Candidates Needed
The Nominating Committee of the Hideout POA will be seeking qualified candidates to run for two open seats on the Board of Directors. A minimum of four candidates must run for this election.
Qualified candidates are members in good standing who are available to attend regular meetings of the Board as well as volunteer their services to carry out the duties of a Board member. Board members have a fiduciary responsibility to the membership to establish and monitor operating policies as well as oversee the administration of the affairs of the Association. The term begins in October and lasts for three years. As a Board member you receive no compensation.
Members who would like to be considered for nomination by the committee should submit a letter of interest by 5pm on Saturday, May 15, 2004 and sign an affidavit agreeing to abide by the rules established by the Nominating Committee. They should include their name, address, telephone number and lot number on their letter of intent. Notice of the Nominating Committee decision will be mailed early in June to all persons expressing interest.
Interested persons have two options available as a means of running for the Board of Directors. The first option is to secure the nomination of the Nominating Committee by submitting a letter of interest and signing the affidavit as stated above. The second option is to obtain a petition from the POA Office and acquire 50 valid signatures of members in good standing. The petition must be submitted to the POA Office no later than Thursday, July 15, 2004.
All inquiries should be directed to:
The Nominating Committee
Hideout POA
640 The Hideout
Lake Ariel, PA 18436

BOARD OF DIRECTORS
MINUTES OF MEETING
AUGUST 7, 2004
DRAFT

Board Members Present:
Paul Como, Chairman James Locantro, Director
Joan Murphy, Vice President William Brenner, Director
Nicholas Sambuco, Treasurer

Board Members Not Present:
Betty Sullivan, President (excused)
Steven Solieri, Director (participated by speaker phone)

Chairman Paul Como called the meeting to order at 9:00 AM. All rose for the Pledge of Allegiance.

Minute Approval

MOTION RESOLVED THAT the minutes of June 12, 2004 be approved with the addition of "subject to our bylaws" added to the Social Member Status resolution. Motion made by Jim Locantro, seconded by Bill Brenner and passed 5-0. Steve Solieri abstained.

Management Reports

Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's report are as follows:

" Department Heads preparing capital and operating budgets
" New Short Term Rental procedure in place
" Food & Beverage department recorded another active month
" Recreation Department commended for outstanding Fourth of July week-end
" Construction of tenth hole on golf course now complete

Joe Kozuch gave the Security Administrator's Report. Some highlighted points from Joe's report are as follows:
Board of Directors
Minutes of Meeting
August 7, 2004
Page 2

Security Report:

" Aided responses for the month were related to sickness and minor injuries at the amenities.
" Illegal dumping at the North Beach Complex
" Closely monitoring unruly youths at the North Beach area
" There were no reported burglaries for the month

Larry Catanzaro gave the Controller's report. Some highlighted points from Larry's report are as follows:

" As of 7/31/04 3,712 lots have zero dues balances (91% collection rate)
" Delinquent dues $88,000 over budgeted projection
" As of 7/31/04 there is $4,176,667 in various investments
" Amenity revenues for the 6 months ending 6/30/04 was $116,559 over budget
" Amenity expenses for the 6 months ending 6/30/04 was $69,163 over budget

Old/Unfinished Business

The Personnel/Compensation Committee will address the College Funding Program at a future date. The Committee is currently addressing Employee Health Benefits and the 401K Plan.

Snowmobiling at the Campgrounds has been suggested and Bryan Parry, Campground Manager is very receptive to the idea. Scott Hall suggested that we have a designated area for this activity. Guidelines will be advertised in the newspaper.

New Business

MOTION RESOLVED THAT incumbent directors Jim Locantro, Bill Brenner, Nick Sambuco, and Betty Sullivan be appointed Proxy Holders for the Annual Meeting. Motion made by Jim Locantro, seconded by Bill Brenner and passed 5-1. Steve Solieri voted no.

Bryan Parry, Ski Hill Manager, addressed the Board regarding items that need to be replaced and or repaired at the Ski Hill. Bryan presented the Board with a detailed memorandum identifying each item and its cost. After reviewing the documentation, the Board passed the following motions:
Board of Directors
Minutes of Meeting
August 7, 2004
Page 3

MOTION RESOLVED TO approve funding for items #1 and #2 on Bryan Parry's memorandum (Electrical controls and safety switches for the Chair Lift and Replace Ski Lift Chairs) as these must be done in order for the Ski Hill to be opened. Funds to be allocated from 2004 Capital Reserve Fund. Motion made by Jim Locantro, seconded by Bill Brenner and passed 5-0. Steve Solieri abstained.

MOTION RESOLVED TO approve funding for item #3 in Bryan Parry's memorandum (Snow Cat Track Replacement). Funds to be allocated from 2004 Capital Reserve Fund. Motion made by Nick Sambuco, seconded by Jim Locantro and passed 5-0. Steve Solieri abstained.

MOTION RESOVLED TO approve funding for item #4 in Bryan Parry's memorandum (Purchase Alpina Sherpa utility snowmobile and Ginzu Groomer). Funds to be allocated from 2005 New Capital Reserve Fund. Motion made by Nick Sambuco, seconded by Jim Locantro and passed 5-0. Steve Solieri abstained.

MOTION RESOLVED TO authorize Bryan Parry to order item #5 (Snow Board and Boots). Funds to be allocated from 2005 New Capital Reserve Fund. Motion made by Bill Brenner, seconded by Joan Murphy and passed 6-0.

MOTION RESOLVED to appoint Dick Covey to the Governing Documents Committee. Motion made by Nick Sambuco, seconded by Jim Locantro and passed 5-1. Steve Solieri voted no.

Committee Recommendations

Long Range Planning - Recommends that a property survey be made of the North Beach and Maintenance Area and the Board allocate sufficient funds for this survey.

MOTION RESOLVED TO approve funding to conduct a property survey at the North Beach and Maintenance Area not to exceed $3,000. Funds to be allocated from Contingency Fund. Motion made by Bill Brenner, seconded by Jim Locantro and passed 5-1. Steve Solieri voted no.

Board of Directors
Minutes of Meeting
August 7, 2004
Page 4

Security Committee - Recommends that a new boating regulation be adopted at once limiting the number or people that can be towed or otherwise pulled behind any watercraft on Roamingwood Lake to one.

The Board did not fully agree to this recommendation but did pass the following motion:

MOTION RESOLVED THAT it will not be permitted to have two (2) tow lines behind a boat, only one (1) will be permitted. This new rule will become effective next boating season (2005). Motion made by Jim Locantro, seconded by Paul Como and passed 5-1. Steve Solieri voted no.

Security Committee - Recommends that Recommends that if an ECC violation is not corrected within 30 days of a property owner being cited, at the Director of Security's discretion the appropriate fine for the violation will be added to the property owner's account and a second citation, with a fine double that of the original citation, will be issued. Should the violation not be corrected within 60 days of the original citation, additional fines of $10.00 per day shall be assessed until such time as the property owner has corrected the violation and has advised the Director of Security accordingly.

MOTION RESOLVED TO accept the Security Committee's recommendation with and amendment. Remove "should the violation not be corrected within 60 days of the original citation" and insert "should the violation not be corrected within 30 days of the issuance of the second citation, then a fine of $10 per day will assessed to the non-compliant member with the responsibility of the member to notify the Security Director when the condition has been corrected. Motion made Nick Sambuco, seconded by Joan Murphy and passed 5-1. Steve Solieri voted NO.

Communications Committee - Recommends that the Message Forum (Bulletin Board) on the Hideout Website be done away with.

The Board discussed this recommendation and did not approve as submitted. The following motion was put forth:

Board of Directors
Minutes of Meeting
August 7, 2004
Page 5

MOTION RESOLVED THAT posting on the Message Forum Bulletin Board portion of the Hideout's Website be restricted to members in good standing. Motion made by Bill Brenner, seconded by Jim Locantro and passed 5-1. Steve Solieri voted no.

After a brief Comment and Question Session, the meeting was adjourned at 1:10 PM.

BOARD OF DIRECTORS
MEETING AGENDA
JUNE 12, 2004

Call to Order

Pledge of Allegiance

1. Minute Approval

a) Workshop Meeting April 23, 2004 (To be approved at 6/12 meeting)
b) Regular Meeting May 1, 2004 (To be approved at 6/12 meeting)

2. Audit Presentation by Ray Zavada, CPA (Will be present at 6/12 meeting)

3. Management Reports

a) Community Manager
b) Security Director
c) Controller

4. Comments and Questions from Attendees

5. Old/Unfinished Business

a) Payment Plan
b) Employee 401K Plan
c) Fitness Center
d) Café at Main Lodge
e) 10th Hole Golf Course
f) 4th of July Fireworks
g) Narrative Reports from Managers
h) Lot #3000 Common Property Status
i) Tree & Brush Removal
j) Update on Fiber Project
k) Board of Directors Seminar

6. Comments and Questions from Attendees

7. New Business

a) Rental Agreement
b) Adjoining Properties
c) Campground Activities
d) Motion to accept Audited Financial Statements
e) RS&W Wetland Proposal

8. Comments and Questions from Attendees

9. Committee Recommendations

a) Public Works - Committee recommends that Scott Hall's budget be increased so that he can hire additional seasonal help. This will enable his department to meet all its responsibilities.

10. Executive Session
a) Trunzo Matter

Association of Property Owners of
The Hideout, Inc.

640 The Hideout
Lake Ariel, Pennsylvania 18436
(570) 698-5682
FAX: (570) 698-9457

"A non-profit organization serving 4,100 property owners since 1970"

BOARD OF DIRECTORS
MINUTES OF MEETING
MARCH 6, 2004

Board Members Present:
Betty Sullivan, President James Locantro, Director
Paul Como, Chairman Steven Solieri, Director
Nicholas Sambuco, Treasurer William Brenner, Director

Board Members Not Present:
Joan Murphy, Vice President (excused)

Others Present:
Ralph Graf, Community Manager
Jeannine Barnett, Executive Secretary

The Chairman called the meeting to order at 9:00 AM. All rose for the Pledge of Allegiance.

Minute Approval

MOTION RESOLVED that the Workshop Executive Session minutes of January 10, 2004 be approved as submitted. Motion made by Jim Locantro, seconded by Betty Sullivan and passed 5-1. Solieri voted No.

MOTION RESOLVED that the minutes of January 17, 2004 be approved as submitted. Motion made by Jim Locantro, seconded by Betty Sullivan and passed 5-1. Solieri voted No.

MOTION RESOLVED that the Executive Session minutes of January 17, 2004 be approved as submitted. Motion made by Jim Locantro, seconded by Bill Brenner and passed 5-1. Solieri voted No.

Management Reports

Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's report are as follows:
Board of Directors
Minutes of Meeting
March 6, 2004
Page 2

Community Manager's Report:

" During the month of January we have received approximately $52,220 in dues revenue. At this time last year we received approximately $35,000.
" The fiber optics installation is now complete from the POA to the Clubhouse and to the Indoor Sports Complex.
" Congratulations to Ted Belk from the Maintenance Department who celebrated his 30-year Anniversary as a Hideout employee.
" The Food & Beverage Department had record-breaking numbers over the President's Day Weekend. The events at the Lodge have been a huge success and we look forward to many more to come.
" Welcome back to Bryan Parry who has assumed the position of Ski Hill Mountain Manager and Campgrounds Manager. Bryan has a wealth of knowledge in both areas and will be an asset to the Community.

Joe Kozuch gave the Security Administrator's Report. Some highlighted points from Joe's report are as follows:

" Thank you to the Maintenance Department for the excellent work on the North Gate renovations.
" MIS Director Dave White is writing a program for the Security Department for incident reporting.
" There were four reported fires in the month of January. Three of the fires sustained minor damage and one was a total loss.
" Sadly, the Department lost one of its employees. June Decker passed away suddenly. She was a Security Guard and Dispatcher.
" There were no reported burglaries for the month of January.

Larry Catanzaro gave the Controller's Report. Some highlighted points from Larry's report are as follows:

" As of February 29, 2004 we have collected dues from 778 lots
" Total of $496,000 collected in dues payments for January & February
" There is approximately 1,500,000 in various investments

Dave White gave the Management Information System Report. Some highlighted points from Dave's report are as follows:

" Adams Cable has completed their commitment on the installation of the fiber
" Wiring in buildings needs to be updated
" Will keep Board updated on progress

Board of Directors
Minutes of Meeting
March 6, 2004
Page 3

Old Business

MOTION RESOLVED to appoint Chuck Myskowski to the Personnel/Compensation Committee. Motion made by Bill Brenner, seconded by Jim Locantro and passed unanimously.

A new Hold Harmless Form has been developed for the Fitness Center. The Board authorized Ralph to begin using this form immediately.

Terry Gunning spoke to the membership on our investments. Our Capital Reserve Account has over one million dollars. To date, the return on our investments is $38,000.

New Business

The Registration Department is developing new Rental Procedures. A Security sub-committee has been formed to review these procedures. Ralph will have these documents ready for the next Board Meeting.

The subject of non-repository lots was discussed. A property owner is interested in purchasing a lot adjacent to their property. Ralph referenced a motion which was passed in March 2002:

RESOLVED THAT fees be waived for new owners only when purchasing lots that are in non-repository. Motion made by Terry Gunning, seconded by Vito Verni and passed unanimously.

Ralph stated that we would not be removing the judgement on the original owner.

MOTION To rescind the motion passed in March 2002 regarding non-repository lots. Motion made by Steve Solieri, seconded by Jim Locantro and FAILED 5-1. Solieri voted yes.

The original motion stands and Ralph will contact the interested property owner. This is a positive step as this property has not been collected on in several years. This lot will now become a current dues paying property.

Board of Directors
Minutes of Meeting
March 6, 2004
Page 4

After a brief comment and questions session, the meeting was adjourned at 11:45 AM.

Respectfully submitted,

_________________________
Jeannine Barnett
Executive Secretary

_________________________
Ralph E. Graf
Community Manager

BOARD OF DIRECTORS
WORKSHOP MEETING AGENDA
FEBRUARY 27, 2004

Board Members Present:
Betty Sullivan, President
Paul Como, Chairman
James Locantro, Director
William Brenner, Director

Board Members Excused: Others Present:
Joan Murphy, Vice President Ralph Graf, Community Manager
Steven Solieri, Director Jeannine Barnett, Executive Secretary
(Participated by speaker phone)

Connie McGee and Bert Pike representatives from the Salem Public Library were present to speak to the Board of Directors regarding their Capital Campaign to build a new library facility. A notice will be placed in the Hideabout newspaper for membership input.

A motion will be presented at the Board Meeting to accept Chuck Myskowski to the Personnel/Compensation Committee.

Ralph updated the Board on the LCB Complaint. A hearing date of March 25th has been set.

Ralph presented the Board with a Hold Harmless Agreement for the Fitness Center. Jim Locantro will review the form and a decision will be made at the Board Meeting.

It was suggested that we combine the Protective Covenants, Bylaws, and the Rules and Regulations Committee into one committee.

A report on Clubhouse Controls and Procedures will be presented to the Board within the next two weeks. Barbara Hinton is working with Treasurer Nick Sambuco on this report.

Ralph welcomed back employee Bryan Parry. Bryan will take a leadership role at the Ski Hill and Campgrounds. Bryan has a wealth of knowledge in both these areas and he is a welcome addition to the management team.

The Registration Department is in the process of drafting new Rental procedures. Steve would like to see the pros and cons of both the old system and the new one, which is being presented.

All Board Resolutions will be posted on our website for our members to review.

A question was raised regarding membership status to include "significant others". Our governing documents does not provide for this. The Rules/Bylaws/Protective Covenants Committee will review this subject.

The resolution passed in March 2002 regarding non-repository lots was discussed. [RESOLVED THAT fees be waived for new owners only when purchasing lots that are in non-repository. Motion made by Terry Gunning, seconded by Vito Verni and passed unanimously. These are lots that are considerably delinquent on dues and taxes and will be going into repository. An opinion will be sought from counsel.

The Long Range Planning Committee requests directive from the Board for the 2005 Budget.

There being no further business the workshop ended at 9:00 PM

Respectfully submitted

Jeannine Barnett
Executive Secretary