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Board Meeting Minutes
2003
BOARD OF DIRECTORS MEETING
DECEMBER 31, 2003 @ 10:00 AM
ADMINISTRATION BUILDING
Board Members Present: Betty Sullivan, President; Paul Como, Chairman; Joan Murphy, Vice
President, Nick Sambuco, Treasurer, James Locantro, Director
Also present was Ralph Graf, Community Manager
Participated by Telephone: Steve Solieiri, Director partly participated but not fully. Bill Brenner, Director, telephone connection could not be made.
This special meeting was called because of the last minute huge increase in property and liability insurance presented to the POA by Sobel Affiliates. Sobel was dropped as our agent and RBLA of Pennsylvania is now our new agent. However, because of these increases it was necessary to make changes in the annual assessment and Water Management Reserve amount from what was approved at the December 30th meeting.
BUDGET APPROVAL:
MOTION: RESOLVED THAT the 2004 annual assessment per lot will be $649.00. All improved properties will be charged a $55.00 sanitation service fee for the removal of solid waste. A 1.5% per month simple interest late charge will be levied against charges owed after March 31, 2004. Motion made by Paul Como, seconded by Jim Locantro and passed unanimously 5-0.
MOTION: RESOLVED THAT a Water Management Reserve Assessment of $10.00 will be charged to each lot to be used to maintain and improve our water infrastructure. A 1.5% per month simple interest late charge will be levied against charges owned after March 31, 2004. Motion made by Paul Como, seconded by Jim Locantro and passed unanimously 5-0.
APPROVED BY THE BOARD OF DIRECTORS:
________________________________ __________________
Betty Sullivan Date
President
BOARD OF DIRECTORS MEETING
DECEMBER 30, 2003 @ 10:00 AM
ADMINISTRATION BUILDING
Board Members Present: Betty Sullivan, President; Paul Como, Chairman; Joan Murphy, Vice
President
Also present were Ralph Graf, Community Manager and Larry Catanzaro, Controller
Participated by Telephone: Nick Sambuco, Treasurer; James Locantro, Director, Bill Brenner, Director. Steve Solieiri, Director unavailable by telephone.
BUDGET APPROVAL:
MOTION: RESOLVED THAT the 2004 annual assessment per lot will be $631.00. All improved properties will be charged a $55.00 sanitation service fee for the removal of solid waste. A 1.5% per month simple interest late charge will be levied against charges owed after March 31, 2004. Motion made by Paul Como, seconded by Joan Murphy and passed unanimously 6-0.
MOTION: RESOLVED THAT a New Capital Reserve Assessment of $30.00 will be charged to each lot to be used for the New Capital Reserve Fund. A 1.5% per month simple interest late charge will be levied against charges owed after March 31, 2004. Motion made by Bill Brenner, seconded by Nick Sambuco and passed unanimously 6-0.
MOTION: RESOLVED THAT a Capital Reserves Assessment of $189.00 will be charged each lot to be used for the Capital Reserve Fund. A 1.5% per month simple interest late charge will be levied against charges owed after March 31, 2004. Motion was made by Betty Sullivan, seconded by Joan Murphy and passed unanimously 6-0.
MOTION: RESOLVED THAT a Capital Reserve Level Builder 2004 Assessment of $14.00 will be charged to each lot to be used as a Capital Reserve Level Builder. A 1.5% per month simple interest late charge will be levied against charges owed after March 31, 2004. Motion made by Joan Murphy, seconded by James Locantro and passed unanimously 6-0.
MOTION: RESOLVED THAT a Water Management Reserve Assessment of $20.00 will be charged to each lot to be used to maintain and improve our water infrastructure. A 1.5% per month simple interest late charge will be levied against charges owned after March 31, 2004. Motion made by Nick Sambuco, seconded by Bill Brenner and passed unanimously 6-0.
MOTION: RESOLVED THAT all dues and assessments, including the reserves and annual assessments, together with the sanitation service fees, are due and payable March 1, 2004. Further, all amounts unpaid shall be considered delinquent after March 31, 2004, and subject to legal action. Motion was made by Betty Sullivan, seconded by James Locantro and passed unanimously 6-0.
MOTION: RESOLVED THAT a minimum $150 charge be imposed for cost of collections and attorney fees, together with all actual costs incurred on all delinquent amounts filed with the District Magistrate or Court of Common Pleas in accordance with the authority provided within the Declaration of Protective Covenants. Motion was made by James Locantro, seconded by Paul Como and passed unanimously 6-0.
MOTION: RESOLVED THAT as required by Article IX, Section 5 of the Association By-Laws, the Board hereby approves the 2004 Budget. Motion made by James Locantro, seconded by Paul Como and passed unanimously 6-0 Such budget anticipates the following:
MOTION: RESOLVED THAT the 2004 amenity fee schedule will be effective January 1, 2004 except the Ski amenity fees will go into effect for the 2004-2005 season. Motion was made by Paul Como, seconded by James Locantro and passed unanimously 6-0.
APPROVED BY THE BOARD OF DIRECTORS:
Betty Sullivan Date
President
BOARD OF DIRECTORS
MINUTES OF MEETING
NOVEMBER 15, 2003
D R A F T
Board Members Present:
Betty Sullivan, President Steve Solieri, Director
Paul Como, Chairman Bill Brenner, Director
Joan Murphy, Vice President Jim Locantro, Director
Nick Sambuco, Treasurer
Others Present:
Ralph Graf, Community Manager
Jeannine Barnett, Executive Secretary
Chairman Paul Como called the meeting to order at 9:05 AM. All rose for the Pledge of Allegiance.
Minute Approval
MOTION: RESOLVED TO accept the Workshop Minutes of September 26, 2003 as submitted. Motion made by Betty Sullivan, seconded by Jim Locantro and passed 5-0. Brenner abstained; Solieri was not present at this time.
MOTION: RESOLVED TO accept the Minutes of September 28, 2003 as submitted. Motion made by Jim Locantro, seconded by Joan Murphy and passed 5-1. Brenner abstained, Solieri voted no.
Announcements
President Betty Sullivan announced that Virginia Sabia was appointed Vice President of Recreation. The 2004 Nominating Committee has been formed and consists of Board Members Jim Locantro and Bill Brenner, Members Virginia Sabia, Allan Smith, and the President's Choice Jack Schumacher.
Board of Directors
Minutes of Meeting
November 15, 2003
Page 2
Management Reports
Ralph Graf gave the Community Manager's and Security Administrator's Report (Joe Kozuch was attending the Security Committee meeting). Some highlighted points from Ralph's report are as follows:
" Administration cross training continues to become an integral part of the overall administrative operation.
" Board of Directors has reviewed the proposed Capital Budget and is in the process of reviewing the proposed Operating Budget.
" The proposed Bylaw amendments will be included with the 2004 annual billing.
" The next co-sponsored event at the Lodge is on December 27th "An Evening with the Entertainers". The group features singers formerly with the Drifters and the Coasters. The event is being co-sponsored by ReMax Best.
" The North Gate Security Building renovations are moving along and the work should be completed shortly.
" Two members of our Security personnel have applied for short-term disability due to non-work related medical issues.
" There has been a 46% increase in our traffic enforcement efforts.
" There has only been one reported burglary for the year, which remains under investigation.
" Reported thefts have decreased by approximately 47% as represented in the year to date figures.
" Patrol officers responded to 1718 calls for service this month.
Larry Catanzaro gave the Controller's report. Some highlighted points from Larry's report are as follows:
" Monies collected as of October 31, 2003 totals $3,395,515
" Interest income on all funds for the month of October was $6,171
" Amenity income for the month of October is $116,378
" Amenity expenses for the month of October is $308,338
" New Capital Projects spent to date $72,299
" Capital Reserve Projects spent to date $223,948
" There are 67 lots in repository
" 26 homes were sold in the month of October
Board of Directors
Minutes of Meeting
November 15, 2003
Page 3
Old Business
MOTION: RESOLVED THAT the existing transfer fee created by the Board of Directors on July 14, 2002 on all improved lots shall be increased to the full amount of prior years dues effective January 1, 2004. Motion made by Jim Locantro, seconded by Nick Sambuco and passed 6-1. Solieri voted no.
A memo will be sent to all Realtors informing them of the increase.
MOTION: RESOLVED THAT the surplus or deficit (excluding depreciation) resulting each year from the budgeted operations including Board directed funds shall be identified. The Accounting firm performing annual audited statements shall provide a separate schedule listing by department including Board Budgeted Operations listing budgeted income/expenses versus actual producing an annual surplus or deficit. This schedule shall be separate and included as part of the final audited financial statement provided for membership distribution. The surplus or deficit identified will become a line item entry under the "Revenue Section" of the following years "Annual Fee Schedule" to return surpluses or collect deficits from the members resulting in operations actual versus budget performance. Motion made by Jim Locantro, seconded by Betty Sullivan and passed 6-1. Solieri voted no.
Steve stated that the reason he voted no was that he wanted the words Cash Flow added to the first sentence.
Steve then presented a motion to return the 2002 surplus to the membership with 2004 dues billing. There was no second to this motion; therefore there was no vote.
MOTION: RESOLVED THAT Ice Fishing will be banned for the 2003-2004 season on Roamingwood Lake only. Motion made by Paul Como, seconded by Jim Locantro and passed unanimously.
Board of Directors
Minutes of Meeting
November 15, 2003
Page 4
New Business
Ralph Graf has completed the Management Organization Chart. Bill Brenner suggested that it be posted in the Hideabout Newspaper.
MOTION: RESOLVED THAT a standing sub-committee of the Board be created called the Personnel/Compensation Committee. This personnel/compensation committee will be composed of four board members, two executive management employees involved with human resources and three members of the Association. Motion made by Bill Brenner, seconded by Jim Locantro and passed unanimously.
The proposed bylaw amendments will be sent to the membership with the annual dues billing. Jim would like the corporate liability motion passed on July 12, 2003 to be included in the bylaw packet. The Board states that the proposed bylaw amendments are being presented to protect the entire membership as we move into the future.
Committee Recommendations
Public Works Committee is recommending that the North Gate Mailboxes be relocated to the North Beach Parking Area.
Scott Hall explained that the Public Works Committee is looking for direction from the Board to see if they should proceed in researching and preparing this project.
MOTION: RESOLVED TO amend the recommendation to read that the Public Works Committee conduct a study and check alternate locations in addition to the North Beach Parking Area to relocate the North Gate Mailboxes. Motion made by Nick Sambuco, seconded by Bill Brenner and passed unanimously.
There being no further business, the meeting was adjourned at 11:00 AM
Respectfully submitted
Jeannine Barnett
Executive Secretary
Notes from the Annual Meeting
October 12, 2003
By: Jeannine Barnett, Executive Secretary
The Annual Meeting was called to order at 11:10 AM. All rose for the Pledge of Allegiance. There was a moment of silence for our men and women who are serving overseas.
Ralph Graf confirmed that a quorum had been met by proxy and membership attendance to conduct the Annual Meeting. Chairman Locantro asked for a motion to approve the Agenda. At this point Patricia Micari, Lot #4235 requested the Agenda be amended to reflect two bylaw amendments she wished to present to the membership. Terry Gunning, Lot # 899 also requested to present a bylaw amendment. Chairman Locantro stated these items would be addressed under Action Items, Number 12, on the Agenda. Ina Schneider, Lot # 252 motioned to approve the Agenda, Jim Paullin, Lot # 2606 seconded the motion which then passed unanimously.
Chairman Locantro introduced the Board of Directors, Department Heads, and all Committee Chairpersons. Gregory Malaska, Esq. was appointed our Parliamentarian.
Chairman Locantro asked for a motion to waive the reading of the 2002 Annual Meeting Minutes and approve as submitted. Terry Gunning, Lot #899 motioned, Jim Paullin, Lot #2606 seconded the motion which then passed unanimously.
Chairman James Locantro presented the local fire and ambulance companies with a donation. These companies included Lake Ariel Fire and Rescue, Hamlin Fire and Rescue, Ledgedale Fire and Rescue, Lakeville Fire and Rescue and Jefferson Volunteer Ambulance Company. The Chairman also presented the members of the Hideout Emergency Response Team with a gift. Our EMT's are as follows: Jerry Peet, Farin Araneo, Bryan Schumacher, Joe Cremona, George Aram, and Mike Franquiz. A special thank you was given to all who volunteer their services to help the members of our community.
Ralph Graf read the 2003 Board of Directors Election Results. 788 Ballots were received from Zavada and Associates, 115 Ballots were received from the lock box at the POA with a total of 903 Ballots received. Betty Sullivan received 746 votes, Bill Brenner received 586 votes, Jim Locantro received 516 votes, and Jim Carlo received 478 votes. Betty Sullivan, Bill Brenner, and Jim Locantro were the winners in the election.
Virginia Sabia and Allan Smith were nominated to serve on the 2004 Nominating Committee. There were no other nominations, therefore Virginia and Allan were elected by acclamation.
Patricia Micari, Lot # 4235 then presented two bylaw amendments, seconded by Terry Gunning, Lot #899:
Eliminate all of Article X, Section 6, VACANCIES.
Article X, Section 6, Vacancies should read:
If the office of any Director shall become vacant by reason of Death, Resignation, Removal from office or otherwise, the remaining directors at a regular meeting shall choose a successor who shall hold the office of Director until the next election of Association Directors, at which time a candidate will be elected for the unexpired term of the said vacancy.
A vote was taken and the motion failed:
YES 117
NO 258
Eliminate all of Article VII, Section 3, SPECIAL MEETINGS.
Article VII, Section 3 should read:
Special meetings of the Association of its members may be called at any time by the President or the Board of Directors or upon the written petition of not less that 100 voting members of the Association. At any time, upon written request of any person or persons entitled to request a special meeting, it shall be the duty of the Secretary to verify the signatures to the petition and if satisfied of the authenticity call a special meeting of the members to be held at such time as the Secretary may fix, not less than thirty days or more than forty days after the receipt of such request, to specify the subject(s) of the meeting. Business transacted at all special meetings shall be confined to the subject(s) stated in the call and matter thereto.
A vote was taken and the motion failed:
YES 101
NO 277
Terry Gunning, Lot #899 then presented one bylaw amendment, seconded by Maryann Doty, Lot #620:
Article IV Section 3 - Definition of an Associate Member
Change the definition to include all household members residing with the voting member. For the purpose of residing with a voting member, family members residing at military facilities, schools, group homes, or medical care facilities shall be deemed residents of the voting member's household as long as the individual has no other permanent residence.
A vote was taken and the motion failed:
YES 10
NO 368
Ralph Graf and Jeannine Barnett presented the Board of Directors with gifts of appreciation for their time and decication to serving on the Board.
Chairman Locantro presented outgoing Borad Member Terry Gunning with a plaque and thanked her for her contributions.
The meeting was adjourned at 12:45 PM with a motion from Virginia Sabia, Lot #2374, seconded by Jim Paullin, Lot #2606.
The meeting resumed with the introduction of the new Board:
Betty Sullivan President
Paul Como Chairman
Joan Murphy Vice President
Nick Sambuco Treasurer
Steve Solieri Director
Jim Locantro Director
Bill Brenner Director
After a brief question and answer session, the Annual Meeting was adjourned at 2:30 PM
BOARD OF DIRECTORS
MINUTES OF MEETING
SEPTEMBER 28, 2003
Board Members Present:
Betty Sullivan, President Jim Locantro, Chairman
Paul Como, Vice President Steve Solieri, Director
Nick Sambuco, Treasurer
Board Members Not Present:
Joan Murphy, Director (excused)
Others Present:
Ralph Graf, Community Manager
Jeannine Barnett, Executive Secretary
Chairman Jim Locantro called the meeting to order at 10:00 AM. All rose for the pledge of allegiance. There was a moment of silence for our troops overseas.
Minute Approval
MOTION: RESOLVED TO accept the minutes of July 12, 2003 as submitted. Motion made by Paul Como, seconded by Nick Sambuco and passed unanimously.
MOTION: RESOLVED TO accept the minutes of August 9, 2003 as submitted. Motion made by Betty Sullivan, seconded by Paul Como and passed unanimously.
Management Reports
Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's Report are as follows:
" Welcome Jeri Marie Juskey to our Accounting Department.
" The new telephone system for the Administration Building has been installed and is operational.
Board of Directors
Minutes of Meeting
September 28, 2003
Page 2
Community Manager's Report continued:
" The new Registration hours have been posted, effective September 3rd the office will be closed on Sundays.
" The Committee Appreciation Party on September 3rd was a great success and a fine tribute to all our volunteers.
" A co-sponsorship program is being developed for major events at the Main Lodge.
" There were four saves by our lifeguards this past season, two of which were potential drowning victims. The staff did an excellent job.
" Election material has been mailed out to the membership and all members are encouraged to vote.
Joe Kozuch gave the Security Administrator's Report. Some highlighted points from Joe's Report are as follows:
" Summer season was the busiest so far with no major incidents, injuries or problems.
" This month we instituted the use of cell phones in the patrol vehicles.
" For eight consecutive months there were no reported burglaries.
" 244 traffic citations have been issued to date compared to 144 last year at this time.
Larry Catanzaro gave the Controller's Report. Some highlighted points from Larry's report are as follows:
" 3,341 properties have zero balances
" Dues income to date is 3,323,338
" There were 32 houses sold in August.
" Amenity income as of 8/31/03 was 306,459
" Amenity expenses as of 8/31/03 was 447,778
" Capital expenditures to date is 115,893
Old Business
The pending ECC recommendations on Pools and Trailers will be sent to the Rules and Regulations Committee for review. This sub-committee consists of Joan Murphy, Betty Sullivan, Paul Como, and Jim Locantro.
Board of Directors
Minutes of Meeting
September 28, 2003
Page 3
New Business
Ralph presented the subject of increasing the transfer fee to equal the full prior years dues. Reasoning for the increase is due to the fact that the Roamingwood Lake Dam project will cost a substantial amount of money. Increasing this fee would create a great source of funding for this project. The Board would like to get input from the local realtors before increasing this fee.
Steve presented the following motion:
MOTION: TO increase the transfer fee per Act 180 on any second improved property sold to equal the full prior years dues and be effective January 1, 2004. Transfer fee will remain at ½ of prior years dues for the first property sold. Motion made by Steve Solieri, seconded by Jim Locantro and FAILED 4-1. Solieri voted yes.
The Board appointed Marie Krauss to the Budget Committee to fill the vacancy of Brian Muha. Marie has been sitting in on the committee as an alternate.
Committee Recommendations
Lakes Committee recommends to the Board that ice fishing be banned on Roamingwood Lake for the winter season 0f 2003-2004. Reasoning is the number of fish in Roamingwood is being depleted. Also for safety of security is a concern.
Discussion from the Board included waiting for the Fish Report, which is due in October. Steve has concerns with reasoning for the ban. Betty suggested this include all lakes in the Hideout. Recommendation is tabled until the report comes in.
Long Range Planning Committee recommends consolidation of the Campgrounds in Laurel Park with eventually phasing out the campground in 3-5 years. Reasoning is the cost to correct the conditions noted in the Peters Design Group Survey. Consolidate sites and make them usable and safe rather than maintaing the entire campground area.
Discussion from the Board included Steve stating he would like to see the Campground Committee involved in this decision.
Board of Directors
Minutes of Meeting
September 28, 2003
Page 4
MOTION: RESOLVED TO consolidate the campers to an area where the electrical service in underground. Motion made by Paul Como, seconded by Jim Locantro and passed 3-2. Solieri and Locantro voted no.
Jim Locantro would like the records to reflect that he voted no because he would have liked to get input from the campers before passing a motion.
Long Range Planning Committee recommends that management perform a study or have a study performed on the Recreation and Indoor Sports Complex buildings to determine what infrastructure/long term capital improvements and costs are necessary to maintain and enhance the amenities. Reasoning is the condition of the elements within both buildings has deteriorated to the point where they have become a maintenance problem and an eyesore to the membership.
MOTION: RESOLVED TO hire an engineering firm to perform a study on the Recreation and Indoor Sports Complex to determine what infrastructure/long term capital improvements and costs are necessary to maintain the amenity. Motion made by Paul Como, seconded by Jim Locantro and passed 4-1. Solieri voted no.
ECC Committee recommends Mike Kelly be the new Chairperson and Fred Lingner be the new Co-Chairperson.
MOTION: RESOLVED THAT Mike Kelly and Fred Lingner be accepted as Chairperson and Co-Chairperson of the ECC Committee. Motion made by Paul Como, seconded by Nick Sambuco and passed unanimously.
After a brief question and answer session, the meeting was adjourned at 12:45 PM.
Respectfully submitted,
________________________ ____________________
Jeannine Barnett Ralph E. Graf
Executive Secretary Community Manager
BOARD OF DIRECTORS
MINUTES OF MEETING
JULY 12, 2003
Board Members Present:
Betty Sullivan, President Terry Gunning, Director
James Locantro, Chairman Steven Solieri, Director
Paul Como, Vice President Joan Murphy, Director
Nicholas Sambuco, Treasurer
Others Present:
Ralph Graf, Community Manager
Jeannine Barnett, Executive Secretary
Raymond Zavada, CPA Zavada & Associates
Chairman Jim Locantro called the meeting to order at 10:00 AM. All rose for the Pledge of Allegiance. There was a moment of silence for our troops overseas.
Minute Approval
MOTION: RESOLVED THAT the workshop minutes of May 9, 2003 be approved as submitted. Motion made by Betty Sullivan, seconded by Joan Murphy and passed unanimously.
MOTION: RESOLVED THAT the minutes of May 18, 2003 be approved as submitted. Motion made by Betty Sullivan, seconded by Terry Gunning and passed unanimously.
Management Reports
Ralph Graf gave the Community Manager's Report. Some highlighted points from Ralph's report are as follows:
" Clubhouse operating expenses for the first seven months have been cut by $46,535.
" The Tab Master Machine has been a steady revenue source for the Clubhouse.
Board of Directors
Minutes of Meeting
July 12, 2003
Page 2
Community Manager's Report (continued)
" Approximately $712,000.00 in delinquent accounts was referred to the Carlton Collection Company for disposition.
" The Fourth of July weekend went off without any major security problems. The Beach Party was a huge success and I commend all of our staff that assisted with this event.
" The Hideout bulletin board is online and can be accessed through our website, www.hideoutassoc.com
Joseph Kozuch gave the Security Administrator's Report. Some highlighted points from Joe's report are as follows:
" Overwhelming statistics were recorded over the Fourth of July weekend.
" Theft is down 38%
" Criminal mischief is down 47%
" There have been no reported burglaries this year
" Traffic citations are up 73%
" The Northgate Building project is well under way
Larry Catanzaro gave the Controller's Report. Some highlighted points from Larry's report are as follows:
" 3,389 lots have zero balances
" Amenity income as of June 30, 2003 was 179,630
" Amenity expenses as of June 30, 2003 was 328,676
" 22 houses sold in the month of June
" Significant deficit reduction at the Clubhouse due to the leadership of Food & Beverage Director Barbara Hinton.
New Business
MOTION: RESOLVED THAT the President and the Treasurer have the authorization to make the final decision on investments for the Association. Motion make by Terry Gunning, seconded by Jim Locantro and passed 6-1. Solieri voted no.
Board of Directors
Minutes of Meeting
July 12, 2003
Page 3
MOTION: RESOLVED THAT all lots purchased by a corporate entity must have a principal of the corporation holding more than 50% of the issued stock sign a personal guarantee of all POA debts. In the instance when no one party holds more than 50% of the issued stock then an aggregate of principals that own more than 50% of the issued stock must execute a personal guarantee of all POA debts. On January 30th of each year every corporate owner of lots within the Hideout must file under oath with the POA a current list of all stockholders, their number of issued shares and the total number of all issued shares of the corporation. Motion made by Jim Locantro, seconded by Nick Sambuco and passed unanimously.
MOTION: RESOLVED TO send the following two proposed bylaws to the membership for review:
" No building permit be issued if member is not current on dues and assessments on ALL the properties owed.
" A property owner will not be considered a member in good standing until all dues and assessments are current on ALL properties owned.
Motion made by Jim Locantro, seconded by Nick Sambuco and passed unanimously.
Old Business
MOTION: RESOLVED TO appoint members Stan Schaefer and Bob Dehl to the 2004 Budget Committee. Motion made by Nick Sambuco, seconded by Jim Locantro and passed unanimously.
MOTION: RESOLVED THAT all Committee's have minutes taken at their meeting. Motion made by Betty Sullivan, seconded by Jim Locantro and passed unanimously.
MOTION: RESOLVED THAT any minutes/documents that are not copywrited be posted on the Hideout website. Motion made by Steve Solieri, seconded by Jim Locantro and passed unanimously.
Board of Directors
Minutes of Meeting
July 12, 2003
Page 4
MOTION: RESOLVED THAT Steve Solieri and Paul Como be proxy holders for the Annual Meeting. Motion made by Betty Sullivan, seconded by Nick Sambuco and passed 5-0. Solieri and Como abstained.
MOTION: RESOLVED THAT changes be made to the proxy to reflect a spot for a member to designate another member in good standing to vote on their behalf at the Annual Meeting. Motion made by Terry Gunning, seconded by Jim Locantro and passed 5-2. Murphy and Sullivan voted no.
MOTION: THAT the ballot have a provision which would allow a proxy holder to vote for the election of board members. Motion made by Steve Solieri, seconded by Terry Gunning and FAILED 6-1. Solieri voted yes.
At 11:20 AM there was a ten-minute break in the meeting.
Ray Zavada, CPA was present to give the Audit Report and stated that the Association is in good financial standing. Ray answered several questions from the membership as well as from board members.
MOTION: RESOLVED TO accept the master list on file at the POA for automatic paint color approval. If the color is not listed on the file then it must go through the standard ECC procedures. Motion made by Terry Gunning, seconded by Steve Solieri and passed unanimously.
After the Comment and Question Session the meeting was adjourned at 2:00 PM
Respectfully submitted
_________________________
Jeannine Barnett
Executive Secretary
_________________________
Ralph E. Graf
Community Manager/Secretary
BOARD OF DIRECTORS
MINUTES OF MEETING
MAY 18, 2003
Board Members Present:
Betty Sullivan, President Terry Gunning, Director
James Locantro, Chairman Steven Solieri, Director
Paul Como, Vice President Joan Murphy, Director
Nicholas Sambuco, Treasurer
Others Present:
Ralph Graf, Interim Community Manager
Jeannine Barnett, Executive Secretary
Chairman Locantro called the meeting to order at 10:00 AM. All rose for the Pledge of Allegiance. There was a moment of silence for our troops overseas.
Minute Approval
MOTION: RESOLVED THAT the minutes of March 14, 2003 workshop meeting be approved as submitted. Motion made by Betty Sullivan, seconded by Nick Sambuco and passed 6-1. Solieri voted no.
MOTION: RESOLVED THAT the minutes of March 15, 2003 be approved as submitted. Motion made by Terry Gunning, seconded by Joan Murphy and passed 6-1. Solieri voted no.
Management Reports
Ralph Graf gave the Interim Community Manager's Report. Some highlighted points from Ralph's report are as follows:
¢ Meeting with Jonas Software representatives on May 5, 2003. Target date for completion of Administration building has been set for the end of May.
¢ Gate Access badges deactivated for delinquent members
¢ Car stickers are due on vehicles by June 30th
¢ Utilizing the Carlton Collection Agency for delinquent members
Board of Directors
Minutes of Meeting
May 18, 2003 Page 2
Interim Community Manager's Report Continued:
¢ Food & Beverage Department continues to show positive results
¢ Bylaw Amendment for Club Member will be tallied on May 30, 2003
¢ Thank you to members of Golf Committee for assisting with Golf Course preparation
¢ Disruptive Guest motion to become effective June 1, 2003
¢ Northgate blinking light installed
¢ Primary election for county officers will be May 20, 2003
Joseph Kozuch, Security Captain gave the Security Report. Some highlighted points from Joe's report are as follows:
¢ No reported burglaries this year
¢ Traffic accidents have declined
¢ Traffic enforcement has been increased
¢ North Gate Building renovations are planned
¢ ECC enforcement continues
Larry Catanzaro, Controller gave the Financial Report. Some highlighted points from Larry's report are as follows:
¢ As of April 30, 2003, 3151 property owners have zero balances
¢ Community Relations Department's revenue was excellent this month
¢ Monies collected as of April 30, 2003 $2,962,085
¢ Amenity Income as of April 30, 2003 was $$108,807
¢ Amenity Expenses as of April 30, 2003 was $267,504
¢ Capital Expenditures spent to date $94,157
Old Business
MOTION: RESOLVED THAT effective immediately a transfer fee be passed on to all unimproved lots transferred within the Hideout Subject to Act 180. The fee will be equal to ¼ of the prior years dues. This fee will segregated from all other funds and will be used exclusively for Capital Projects (Reserves) for the express purpose of repairing the dam and/or storm water run off problems at the Hideout. Motion made by Jim Locantro, seconded by Betty Sullivan and passed 5-2. Solieri and Gunning voted no.
Board of Directors
Minutes of Meeting
May 18, 2003
Page 3
Steve Solieri stated he would like to amend the motion that adjacent lots would be exempt from this fee. The amendment failed.
Steve Solieri also expressed concern with the immediate effective date and proposed that the motion be amended to reflect a July 1, 2003 effective date. There was no second to the amendment, therefore the amendment failed.
The next item on the agenda was the suggestion for utilizing the ISC for walking purposes. Nubia explained that a service is already provided at the Fitness Center for walking. Interruption with the tennis player's time was also a factor why Nubia is not in favor of this proposal. The ISC will not be utilized for walking.
The Audit Committee continues to be a topic of discussion. There is concern with the composition of the committee and weather it should consist of board members only.
MOTION: THAT all members of the Audit Committee must be members of the Board of Directors and will utilize other members as consultants. Motion made by Steve Solieri, seconded by Terry Gunning and FAILED 3-3. Gunning, Locantro, Solieri voted yes. Sambuco, Como, Murphy voted no. Sullivan abstained.
The proposed bylaw amendments are in the final stage of review by the Board. They will be printed in the July issue of the Hideabout for member review and discussed formally at the upcoming Board meetings.
The next item on the agenda was the status of our camp programs. All directors agree that before we have camp programs in place, the Association must secure Sexual Abuse insurance. Ralph has been working diligently with our insurance representatives to secure this insurance. He expects to receive the figures for this coverage any time now.
Committee Recommendations
Committee recommendations were moved up on the agenda.
Board of Directors
Minutes of Meeting
May 18, 2003
Page 4
a) ECC - Bus, trailer, mobile and motor homes: The following revision be made to the Consolidated Rules & Regulations. Under Hideout Security and Rules Enforcement #2 a. be amended to read: Bus, trailer, mobile and motor homes of any kind or nature (Exception: Only OPEN frame watercraft or snowmobile trailers.) All vehicles must be registered with the Property Owners Association each year and a current sticker affixed to right side of same.
This motion failed 5-0. Solieri and Sambuco abstained.
b) ECC - Play Equipment: Play Houses, Slides, Swing Sets, Sand boxes and Trampolines: The aforementioned play equipment should be located at the rear or sides of the property. In the event the playground equipment cannot be placed in the rear or the sides of the property due to the setbacks or the terrain creating a hardship, a variance request must be submitted to the ECC. The variance request shall have the signature approval of all adjacent property owners. The ECC shall conduct a site visit and review the property prior to approving or disapproving any variance request.
This motion failed 4-2. Murphy abstained.
c) ECC - To add a new section: Pools to the Consolidated Rules & Regulations which would state - Pools are prohibited on all residential lots in the Hideout. (Exception: Kiddy pools without a pump or filter system shall be defined as temporary).
This motion failed 4-2. Solieri abstained.
Clubhouse/Lodge - Minors age 15 and under will not be permitted in the Pub Area of the Clubhouse after 10:00 PM. The Dining Room will remain open for all ages.
This motion failed 4-3.
New Business
Board Members Jim Locantro, Betty Sullivan, Paul Como, and Joan Murphy have volunteered to be part of a sub-committee to review our Rules & Regulations.
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Minutes of Meeting
May 18, 2003
Page 5
The subject of utilizing the Campgrounds for a dog park and for snowmobiling will be referred to the Long Range Planning for consideration.
The next item on the agenda was Corporation liability for fees. Jim Locantro proposed the following:
That all lots purchased by a corporate entity must have a principal of the corporation holding more than 50% of the issued stock sign a personal guarantee of all POA debts. In the instance when no one party holds more than 50% of the issued stock then an aggregate of principals that own more than 50% of the issued stock must execute a personal guarantee of all POA debts. On January 30th of each year every corporate owner of lots within the Hideout must file under oath with the POA a current list of all stockholders, their number of issued shares and the total number of all issued shares of the corporation.
There was no vote on this issue as we are waiting on approval from Hideout Counsel.
MOTION: RESOLVED TO accept Scott Hall's memorandum and authorize him to order ski area rental skis. Funds will be taken from Reserves and put in the 2004 budget. Motion made by Nick Sambuco, seconded by Betty Sullivan and passed 6-0. Solieri abstained.
Discussion arose on the effective date of the motion passed today regarding the transfer fee for unimproved properties.
MOTION: RESOLVED TO amend the original motion and add an effective date of July 1, 2003 to the transfer fee on unimproved lots. Motion made by Betty Sullivan, seconded by Steve Solieri and passed 5-2. Locantro and Gunning voted no.
MOTION: RESOLVED THAT no building permit be issued if member is not current on dues and assessments on ALL the properties owed. This motion is pending approval from Hideout counsel. Motion made by Steve Solieri, seconded by Jim Locantro and passed unanimously.
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Minutes of Meeting
May 18, 2003
Page 6
MOTION: RESOLVED THAT a property owner will not be considered a member in good standing until all dues and assessments are current on ALL properties owned. This motion is pending approval from Hideout counsel. Motion made by Steve Solieri, seconded by Jim Locantro and passed unanimously.
There being no further business, the meeting was adjourned at 2:50 PM.
Respectfully submitted
_______________________
Jeannine Barnett
Executive Secretary
_______________________
Ralph E. Graf
Community Manager
BOARD OF DIRECTORS
MINUTES OF MEETING
MARCH 15, 2003
Board of Directors Present:
Betty Sullivan, President Steven Solieri, Director
Paul Como, Vice President Joan Murphy, Director
James Locantro, Chairman Terry Gunning, Director
Nicholas Sambuco, Treasurer
Chairman James Locantro called the meeting to order at 10:00 AM. All rose for the Pledge of Allegiance.
Minute Approval
MOTION: RESOLVED THAT the minutes of the Workshop Meeting of February 8, 2003 be approved as submitted. Motion made by Betty Sullivan, seconded by Terry Gunning and approved 5-0. Solieri and Murphy abstained.
MOTION: RESOLVED THAT the minutes of the February 15, 2003 Board Meeting be approved with the addition to the motion: RESOLVED TO accept the minutes of December 30, 2002 as submitted. Steve Solieri would like the records to reflect that this meeting was improperly called according to the bylaws. Motion made by Betty Sullivan, seconded by Nick Sambuco and passed 6-0. Murphy abstained.
Management Reports
Ralph Graf gave the Interim Community Manager's Report. Some highlighted points from Ralph's report are as follows:
" The Hideout Handbook is complete and available for all members. Thank you to the Communications Committee and all who worked on this project.
" Thank you to the Woodworkers for all their help with recovering the chairs at the Clubhouse.
" The mutual aid agreement with RS&W has been signed and executed.
" Special meeting regarding the Clubhouse to be held on 4/26/03 at Main Lodge
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Minutes of Meeting
March 15, 2003
Page 2
(Interim Community Manager's Report continued)
" Small Games of Chance Tab Master Machine to be installed at the Clubhouse
" Last weekend for the Ski Hill. Thank you to Scott Hall for all his efforts
" MIS Director to be hired
" Currently seeking applicants for Aquatics Director position
" Safety Committee warrants reduction on Insurance Premiums
Ralph Graf gave the Security Administrator's Report. Some highlighted points from Ralph's report are as follows:
" New Security Vehicle is in rotation
" Traffic Citations up
" Cases coming up on drug activity
" Disruptive Guest motion
Larry Catanzaro gave the Controller's Report. Some highlighted points from Larry's report are as follows:
" 661 properties have zero balances as of 2/28/03
" Amenity Income as of 2/28/03 was $209,163
" Amenity Expenses as of 2/28/03 was $615,772
" Interest Income as of 2/28/03 was $1,692
" Monies collected as of 2/28/03 was $667,529.50
Old/Unfinished Business
The Board made an announcement that it would not discount or forgive current dues for anyone purchasing Repository Lots.
The Board is still reviewing the Campground Storage Fees. As soon as a fee is decided, the membership will be notified.
MOTION: RESOLVED THAT anticipated funds needed for 18 months be kept in cash and cash equivalents. Funds between 18 months and 3 years - short-term investments. Funds not needed for 3 or more years may be invested in staggered maturities. Investments for less than an 8-year maturity must be of investment quality. Investments for longer than 8 years must be A-rated or better. No more than 20% of reserve funds
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Minutes of Meeting
March 15, 2003
Page 3
may be invested in growth type vehicles. Investments should match anticipated expenses. Motion made by Terry Gunning, seconded by Jim Locantro and passed 6-0. Solieri abstained.
MOTION: RESOLVED THAT Article IV Section 3 Associate Members - of our Bylaws be amended to reflect the addition of a new class of member as follows:
Class D. Club Member - Non-dependent children and guests of members shall be considered Associate Members of the Association for the sole purpose of using and enjoying our licensed premises, The Clubhouse. Further, that an immediate mailing be made for this proposed Bylaw amendment for membership review and vote. Motion made by Jim Locantro, seconded by Terry Gunning and passed unanimously.
MOTION: RESOLVED THAT guests that are convicted of crimes within the confines of the community, as a guest of a member, will not be permitted to access the community. Violators will be prosecuted for Defiant Trespass. The convictions of crimes relates to the following Pennsylvania Statutes:
" Any violation of Chapter 35 or Chapter 37 of the Pennsylvania Crime Code
" Drug Offenses (Controlled Substances) - Act 64
" Sexual Offenses as identified in Chapter 31 of the Pennsylvania Crime Code
" Assaults as identified in Chapter 27 of the Pennsylvania Crime Code
" A conviction for any felony committed within the confines of the community will result in a refusal for admission.
" Effective date 6/1/03.
Motion made by Jim Locantro, seconded by Joan Murphy and passed unanimously.
MOTION: RESOLVED THAT the Audit Committee assist the Board in the following:
1. Recommend which firm to engage as the corporation's external auditor and whether to terminate the relationship.
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Minutes of Meeting
March 15, 2003
Page 4
2. Review the external auditor's compensation, the proposed terms of its engagement, and its independence.
3. Review the appointment and replacement of the senior internal auditing executive, if any.
4. Serve as a channel of communication between the external auditor and the board and between the senior internal auditing executive, if any, and the board.
5. Review the results of each external audit opinion, any related management letter, management's responses to recommendations made by the external auditor in connection with the audit, reports submitted to the Audit Committee by the internal auditing department that are material to the corporation as a whole, and management's responses to those reports.
6. Review the corporation's annual financial statements and any significant disputes between management and the external auditor that arose in connection with the preparation of those financial statements.
7. Consider, in consultation with external auditor and the senior internal auditing executive, if any, the adequacy of the corporation's internal financial controls. Among other things, these controls must be designed to provide reasonable assurance that the corporation's publicly reported financial statements are presented fairly in conformity with generally accepted accounting principles.
8. Consider major changes and other major questions of choice regarding the appropriate auditing and accounting principles and practices to be followed when preparing the corporation's financial statements.
9. Review the procedures employed by the corporation in preparing published financial statements and related management commentaries.
10. Meet periodically with management to review the corporation's major financial risk exposures.
The Audit Committee shall meet with the independent auditors at least once each year to assess the overall accounting, management and internal control performance of the Association during the year. The Committee shall provide a written report to the Board of their findings.
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Minutes of Meeting
March 15, 2003
Page 5
The Audit Committee shall conduct internal audits supported by appropriate rationale with a description of the areas to be examined and schedule for completion of the audit. A comprehensive written
report, including recommendations shall be submitted to the Board at the completion of each audit.
The Audit Committee shall be comprised of no more than 7 members/directors who will be appointed by the Board. The Community Manager and Controller shall assist the Committee at its request. Each Audit Committee member shall be willing to become financially literate, including the ability to read and understand the Associations financial statements and the kind of financial issues typically faced by the Association.
At least one member of the Audit Committee must have professional credentials in accounting. A CPA certificate, a bachelor's degree in accounting/auditing is deemed to be professional credentials in accounting for the purpose of meeting this requirement.
Motion made by Nick Sambuco, seconded by Jim Locantro and passed unanimously.
The next item on the agenda was the Hideout Logo. It was noted that this logo is already copy writed. Ralph will investigate who has the copy write to this logo.
There was a discussion on utilizing the ISC for walking purposes. Some concerns were interruption of the tennis player's time. Also there was a discussion if there should be a fee. Nubia will come up with a proposal for this.
The next item discussed was accessing a transfer fee and environmental fee for lots. Currently the transfer fee only applies to improved properties. This item was tabled and will be discussed at the next meeting.
Committee Recommendations
Security- The recommendations stated in Ralph Graf's October 20, 2002 memo to the Security Committee Members which would allow the Security Administrator and/or the supervisor on duty to grant permission to requesting members in good standing to keep a motor home, mobile home and/or trailer on their property for up
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Minutes of Meeting
March 15, 2003
Page 6
to 48 hours per request for the purposes of loading or unloading be approved. The Board unanimously approved this recommendation.
ECC- Recommends that the following revision be made to the Consolidated Rules and Regulations. Under Hideout Security and Rules Enforcement #2, a. be amended to read: Bus, trailer, mobile and motor homes of any kind or nature (Exception: Only open frame watercraft or snowmobile trailers.) All vehicles must be registered with the Property Owners Association each year and a current sticker affixed to the right side of same. This request is being returned to the committee for reasoning.
Parking on lots for on or off loading only of these vehicles may be granted by exception by the Security Administrator for a period not to exceed 24 hours. All vehicles must have a valid State registration. This request was denied due to the acceptance of the Security Committees recommendation of 48 hours.
ECC- Recommends that the following be included in the General Rules and Regulations under Environmental. Definition of Play Equipment: Play Houses, Slides, Swing Sets, Sand Boxes and Trampolines. The aforementioned play equipment should be located at the rear or sides of the property. In the event the playground equipment can not be placed in the rear or the sides of the property due to the setbacks or the terrain creating a hardship, a variance request must be submitted to the Environmental Control Committee. The variance request shall have the signature approval of all adjacent property owners. The ECC shall conduct a site visit and review the property prior to approving or disapproving any variance request. This recommendation was tabled by the Board. This recommendation will be placed in the Hideabout Newspaper for membership comment and review.
Clubhouse/Lodge- Recommends that any organization which holds a golf tournament at our golf course and has a lunch or dinner function following will be mandated to use the food & beverage services of the Clubhouse/Lodge. The Board approved this recommendation with a vote of 5-2. Solieri and Gunning voted no.
There being no further business the meeting was adjourned at 2:00 PM
Respectfully submitted,
_________________________ ______________________
Jeannine Barnett Ralph E. Graf
Executive Secretary Interim Community Manager
BOARD OF DIRECTORS
MINUTES OF MEETING
FEBRUARY 15, 2003
Board Members Present:
Betty Sullivan, President Nicholas Sambuco, Treasurer
James Locantro, Chairman Terry Gunning, Director
Paul Como, Vice President Steven Solieri, Director
Board Members Not Present:
Joan Murphy, Director (excused)
Chairman James Locantro called the meeting to order at 10:00 AM. All rose for the Pledge of Allegiance. A moment of silence was held for our troops overseas.
POA Board President, Betty Sullivan announced the winner of the Wankmuller Award. Corporal Farrin Araneo from the Security Department was the recipient of this award, which designates the "Employee of the Year". Betty spoke of the true dedication Farrin has displayed towards the Hideout. As a member of the Emergency Response Team, Farrin has responded to over 100 calls for medical emergencies. Betty also presented the winners of the "Festival of Lights" contest with gift certificates.
Minute Approval
MOTION: RESOLVED TO accept the workshop minutes of November 1, 2002 as submitted. Motion made by Betty Sullivan, seconded by Jim Locantro and passed 5-1. Solieri voted no.
MOTION: RESOLVED TO accept the minutes of November 2, 2002 as submitted. Motion made by Terry Gunning, seconded by Betty Sullivan and passed 4-1. Solieri voted no. Locantro abstained.
MOTION: RESOLVED TO accept the minutes of December 22, 2002 as submitted. Motion made by Nick Sambuco, seconded by Paul Como and passed 5-1. Solieri voted no.
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Minutes of Meeting
February 15, 2003
Page 2
Minute Approval
MOTION: RESOLVED TO accept the minutes of December 30, 2002 as submitted. Steve Solieri would like the records to reflect that this meeting was improperly called according to the bylaws. Motion made by Jim Locantro, seconded by Steve Solieri and passed 5-1. Sambuco voted no.
Management Reports
Ralph Graf gave the Interim Community Manager's Report. Some of the highlighted points from his report are as follows:
" Insurance increases
" Safety Committee merits reduction in insurance premium
" Ski Hill operations, thank you to Scott Hall
" Games of Chance at the Clubhouse
" Computer upgrades, thank you to Brian Muha
" Emergency Management Plan
Ralph Graf gave the Security Administrator's Report. Some of the highlighted points from his report are as follows:
" Proposed Hideout Lease has been sent back to Security Committee
" Disruptive Guest Policy, motion to be reviewed by Security Committee
" Judgements have been placed on two properties regarding barking dogs & abandoned vehicles
" There were no reported cases of theft, burglary, or criminal mischief for the month of January
Larry Catanzaro gave the Controller's Report. Some of the highlighted points from his report are as follows:
" Dues collection was only three properties short in what was projected for 2002
" Monies collected as of 1/31/03 was $91,034.37
" Amenity income as of 1/31/03 was $93,770
" Amenity expense as of 1/31/03 was $316,000
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Minutes of Meeting
February 15, 2003
Page 3
Brian Muha, Assistant Secretary of Technology gave the Technology Report. Some of the highlighted points from his report are as follows:
" $150,000 budgeted for computer technology
" All amenities will be linked by running fiber optics
" Telephone system replaced at POA
" POS system
" Replacement of computers
Jim Dunn a representative from the Edward Jones Corporation spoke to the membership on investing our Capital Reserves. The Board will discuss these options and make a decision at next months Board meeting.
Old/Unfinished Business
MOTION: RESOLVED TO establish an Archery Range at South Recreation adjacent to the Handball Courts subject to Sportsman's Association providing personnel to man the facility and complying with concerns addressed in the Interim Community Manager's memorandum dated 2/5/03. Hideout personnel shall only provide Security for the facility and maintenance of the grounds. Prior to opening, Sportsman's Association must provide rules and regulations for manning and operating hours acceptable to the Board. Motion made by Jim Locantro, seconded by Betty Sullivan and passed unanimously.
MOTION: TO rescind the motion passed on June 15, 2002, which states, "That a new Audit Committee be formed. Functions will resemble those used in corporate structure and non-for-profit organizations." Motion made by Nick Sambuco, seconded by Paul Como and FAILED 3-3. Sambuco, Sullivan, Como voted yes. Gunning, Locantro, Solieri voted no.
There was much discussion regarding this motion. Steve Solieri is opposed to rescinding this motion. Paul Como would like the minutes to reflect that three times Steve Solieri was asked to be called to order.
A short break was called for at 11:50 AM.
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Minutes of Meeting
February 15, 2002
Page 4
MOTION: RESOLVED TO repair the culvert and Tee Box at the 9th Hole on the Golf Course as soon as possible and weather permits. Motion made by Paul Como, seconded by Jim Locantro and passed 5-1. Solieri voted no.
MOTION: TO rescind the policy of having a discount for early payment for dock spaces. Motion made by Steve Solieri, seconded by Jim Locantro and FAILED 5-1. Solieri voted yes.
The Board discussed the possibility of instituting a payment plan for our annual dues. Several details such as when the member is considered in good standing need to be reviewed. This discussion was tabled.
Terry Gunning thanked the eleven employees who plowed our roads during the Christmas Day snowstorm. Their dedication was truly appreciated.
MOTION: RESOLVED THAT the eleven employees who plowed the roads on Christmas Day be given a thank you letter with a gift certificate to the Clubhouse for $25. Funds to come from the Board Contingency Fund. Motion made by Terry Gunning, seconded by Jim Locantro and passed 5-1. Solieri voted no.
MOTION: RESOLVED THAT a non-dependent family member and or guest of a member in good standing over the age of 21 years old be considered an associate member of the community for the purpose of utilizing the Hideout licensed premise. A member's guest badge will be the means of identifying this individual for access purpose. This will be subject to bylaw change and legal approval. Motion made by Paul Como, seconded by Jim Locantro and passed 5-1. Solieri voted no.
MOTION: RESOLVED THAT the Public Works Director be authorized to proceed with the electrical and water distribution inspection for purposes of safety & code compliance at the Campgrounds in accordance with Peters Design Group not to exceed $1,538. If funds are not included in 2003 budget, then it will be funded through Board Contingency Fund. Motion made by Nick Sambuco, seconded by Jim Locantro and passed unanimously.
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Minutes of Meeting
February 15, 2003
Page 5
MOTION: RESOLVED THAT the interviewing and hiring of an MIS Director be immediately undertaken. Utilizing a consulting firm will also be looked at as an alternative. Motion made by Nick Sambuco, seconded by Paul Como and passed 5-1. Solieri voted no.
Posting of the Hideout Handbook on Lee Glassman's website Hideoutpoa.com was discussed.
MOTION: TO post the Hideout Handbook on Lee Glassman's website with no cost to the Hideout. Motion made by Jim Locantro, seconded by Steve Solieri and FAILED 3-3. Gunning, Solieri, and Locantro voted yes. Sullivan, Como, and Sambuco voted no.
Ralph Graf spoke of introducing small games of chance at the Clubhouse. This as the possibility of generating a significant amount of revenue for the Clubhouse. Ralph presented this recommendation to the Clubhouse/Lodge Committee at their February 7, 2003 meeting. The Committee unanimously agreed.
MOTION: RESOLVED TO authorize the Interim Community Manager to eliminate all the payphones in the Hideout. Motion made by Nick Sambuco, seconded by Jim Locantro and passed unanimously.
At this point in the meeting Joan Murphy was contacted by speaker phone. Joan who recently had surgery was not able to be present at the meeting but had requested in writing that if needed she would be available by telephone.
Chairman Jim Locantro read the motions to Joan that were tied.
MOTION: RESOLVED TO rescind the motion passed on 6/15/02 which states "Resolved that a new Audit Committee be formed. Functions will resemble those used in corporate structure and non-for profit organizations" Motion made by Nick Sambuco, seconded by Paul Como and passed 4-3. Sambuco, Sullivan, Como, Murphy voted yes. Gunning, Locantro, Solieri voted no.
MOTION: RESOLVED TO rescind the motion passed on 6/15/02 which states "Resolved that the name of the existing Audit Committee be changed to the Internal Audit Group" Motion made by Nick Sambuco, seconded by Paul Como and passed 6-1. Solieri voted no.
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Minutes of Meeting
February 15, 2003
Page 6
MOTION: TO post the Hideout Handbook on Lee Glassman's website with no cost to the Hideout. Motion made by Jim Locantro, seconded by Steve Solieri and FAILED 4-2. Como, Sambuco, Murphy, and Sullivan voted no. Solieri, Locantro voted yes. Gunning abstained.
After a brief comment and question session from the membership, the meeting was adjourned at 2:15 PM.
Respectfully submitted,
_________________________
Jeannine Barnett
Executive Secretary
_________________________
Ralph Graf
Interim Community Manager
