Public Works Draft Minutes of Meeting - September 2008

Attending:  Georgette Marcus, Michael Patti
Mort Singer, Anthony Cammisa, Ala Altieri
Jeff Sias, Scott Patterson, Ralph Graf,
Joe Stach, Stan Spira, Sol Danels, Al Weinberg
Steve Haber, L. Holmes-LRPC. 
  Minutes of August 2008 meeting were reviewed and accepted.
Old Business: 
ISC: Jeff Sias advised that the program was going forward under the budget constrains issued by the Board.  Current plans are over budget so we will be looking for ways to cut costs.  The old building will be coming down within the next few weeks. Due to budget constrains, we may not do everything planned for the tennis part of the building.  It will take 10-12 months to complete.
Dam:  We will be following up with Congressman Carney (if re-elected) to find out if there are any Federal funds available to us.  This money would be a grant - not a loan.
Natural Gas:  The area under consideration is the campgrounds.  Legal is checking.  We are also concerned about the possible problem of ground water contamination.
Ski Hill:  Old ski lift is down.  Erection of the new lift is on schedule.  Plans are for the lift to be ready for the coming season.
North Gate area:  Ralph Graf advised that plans are being made for this area.  No details yet.
New Business: 
Caterpillars: We are seeing an increase in the infestation of Fall Web worms and gypsy moths.  It would cost approx. 140K to respray one time to deter 2009 defoliation.  If done, the spraying would be done early May 2009.  The Board will be voting on a possible special assessment to the membership.
Maintenance staff:  because of budget problems, we were forced to layoff three members of staff.  Two will be rehired next year.
Campgrounds:  approximately seven sites in use.  We need to upgrade water and electrical services for future use of the area.
Food and Beverage service:  new staff has been hired and efforts are being made to upgrade service in these areas.
Lakes:  The water in Deerfield lake is improving.  Roamingwood lake will be lowered to control weed infestation.
Elections: Mort Singer elected to Chairperson.  Al Weinberg elected Secretary.
  Next meeting will be Wednesday, October 8, 2008.

Public Works Committee Draft Minutes of Meeting – July 9, 2008

Attending:  Georgette Marcus, Stan Spira, Mike Patti, Joe Stach, John Vikara, Al Altieri, Steve Haber, Mike Frable, Al Weinberg, Jeff Sias, Scott Patterson, Larry Holmes - Chairperson-Long Range Planning Committee. 
Excused-Mort Singer, Sol Danels
 
  Minutes of the June 11, 2008 meeting were reviewed and were accepted with one correction - The ISC current plan is to have this facility ready for the end of 2009.
Old Business: 
A-ISC - Jeff Sias displayed preliminary Plan for this new facility.  This plan is subject to changes. Capital replacement funds will be used to fund this building.
B-Dam legislation - The Board has decided to deliver the many letters regarding this dam to the Legislature in Harrisburg.  This will be done on August.  We are waiting for a wetlands permit which is the last step before work begins.
C-Natural gas - we are waiting for report from our attorney regarding this matter.
D-Ski Hill - contract for this lift has been signed and parts are being fabricated.  The facility should be ready for the next ski season.
E-2007 field surveys - Scott Patterson will bring up-dated reports to the committee at the August meeting.
F-Campgrounds Building - the start date for this new building will be this month.  The building will contain two restrooms and an open porch for vending, etc.
G-North pool - scheduled to reopen Saturday, July 12th.
H-Community Garden - Recreation is researching the feasibility of a community garden at this location.
I-North Gate turnaround - Jeff Sias reports that a proposal has been submitted to the Board.
New Business:
G-Marcus reports that new PPL high tension power lines will be at least one mile from the Hideout.
H-Due to budget constraints, some proposed projects are being delayed.  They include the first home on the golf course and siding for the main lodge.
I-Clean water in the lakes - J. Sias reports that phosphates in the runoff to  the lakes would be difficult to remove. Testing is in progress for ways to culture bacteria that would mitigate nutrients.  We are waiting for permits to introduce sterile carp into Deerfield Lake to eat the weeds and algae.  Due to the shallow depth of the lake, phosphorous will return again and again.  A proposal will be make to dredge Roamingwood Lake to its original depth.
Meeting was adjourned at 10:50AM.  The next meeting will be August 13, 2008 at 9:30 AM.  All Hideout members are invited to attend.

Respectfully submitted
Al Weinberg

Public Works Committee Draft Minutes of Meeting - June 11, 2008

Attending: Georgette Marcus, Mort Singer, Mike Frable, Mike Patti, Stanley Spira, Joe Stach, Al Weinberg, Steve Haber, Sol Danels, John Vikara, Scott Patterson, Jeff Sias, and Ralph Graf.
The Hideout is in the process of sending letters to the various members of the Penna. legislature and Gov. Rendell regarding the bill that is currently being considered that will enable us to get a low-cost loan to repair the Roamingwood dam. A batch of 350 letters have already been sent and additional material will be distributed at the mailboxes and during the upcoming bulk day.
ISC - the Board will be reviewing the current design specifications by the end of August 2008 and it is hoped that the contract for the new building will be awarded by the end of November 2008. A formal rendering of the building will be available at the next meeting. The entire building, including the tennis building, will be taken down and an all-new facility is to be erected. The new building will have a slightly larger "footprint" than the current building and will have a second floor. Current budget is $2.6M.
There is a movement in Wayne County to possibly drill for natural gas that is underground in the county. If it is possible for the Hideout, there is room in the campgrounds. The matter is to be investigated by the ECC officer and management. If it is possible, it would mean additional income for the Hideout.
The motor for the aerator in the front pond is to be repaired under its current warranty.
The question as to why RS&W could not complete its operations in the North section before the Memorial Day weekend was discussed. Chairperson G. Marcus is to contact RS&W to get additional information regarding the delays in this project.
Our problems with caterpillars from last year appear to have been controlled this season. A small budget has been allocated for isolated outbreaks. Management will follow up on this recurring problem next year to determine if we will need spraying again.
Our budget deficit for 2007 was discussed. The entire matter will be covered at the upcoming Board meeting, The deficit appears to be approximately $189M - smaller than originally reported.
The need for a "turn-around' lane at the North gate has been referred back to our engineering consultants.
The tennis courts at the North pool will be opened in time for the coming season. The delays were caused by inclement weather and the need to have approximately 28 for curing before the color coat could be put down.
A survey was recently send out regarding the possible need/usage of storage sheds at the campgrounds. No responses were received. Bids for a new building at the campgrounds were sent out and construction is planned to start this summer.
Next meeting of the Public Works Committee is scheduled for July 9, 2008. All who are interested are welcome to attend.
Respectfully submitted, Mort Singer

Public Works Committee Draft Minutes - May 14, 2008

Attending: Georgette Marcus, Mort Singer
John Vikara, Anthony Cammisa, Stanley Spira
Steve Haber, Mike Frable, Al Altieri, Scott Paterson, Jeff Sias, Ralph Graf. Excused:
Al Weinberg, Any Vuolo, Joe Stach, Sol Danels

Old Business:
The Items listed on the 2007 field survey have all been completed with the exception of several items that are being held till after Labor Day. Priority is being given to those items that must be completed before the Memorial Day weekend starts.
Plans for the new Indoor Sports Complex are being restructured based on the funds available in the new budget. Due to the increased costs to repair the tennis building, the budget for the new building has been estimated at $2.6MM. The new building is planned to have 2 stories with an elevator.
Costs for propane used by the Hideout have increased 42% for the coming season.
The Board has approved the purchase of a new ski hill lift and the removal of the old unit. Budget is for $497K and the unit is expected to be in place and ready for skiers by the next snow season.
The bill for dam repair loans are still in committee in the Pennsylvania state legislature. It must be reported out for approval by November to be effective this year. The Roamingwood dam is sound and has been approved by our insurance company. The problem is that the PA DEP is worried about potential damage to downstream damage is the dam were to ever fail.
The aeration unit at the front pond is too small. A new unit is needed and will be requested in the next budget.
The repairs to the North pool are scheduled to be started 5/15/08. Completion will be in time for its opening for the upcoming Summer season. The main pool at the main lodge is ready for use.
The contract for repair of fences around the Hideout is under way. Contractor has indicated that all will be completed by Memorial Day weekend. Paving of the North tennis courts has been completed. Usage will be delayed for 30 days to allow the new surface to harden.
Our plan to have trees replaced after a new house has been completed are being done by the builders and new owners. Most have complied with our ruled but unfortunately, we have no way to enforce the requests.
After last year's spraying for caterpillars, the exterminator has indicated we do not need an overall spraying this year. A small budget for localized spraying has been approved. Members are to call the POA if they find any infestations.

New Business:
The 2007 deficit of $297K is being reviewed by outside auditors. The figures may be lower as some costs may have been charged to the wrong categories. The Hideout is currently on a tight budget and all departments have been subjected to tight scrutiny. Further cuts may have to be made.
RS&W will be repaving all roads damaged during its reconstruction of our underground water and sewage and sewage systems. Plans call for completion by the Memorial Day weekend.
The North Beach bathhouse will be replaced after the Summer season. Plans for a smaller, but more efficient building are out for bids.
Plans are currently being completed for the replacement of the service building at the campgrounds. The current building needs to much repair and should be replaced.
The next meeting of the Public Works Committee will be on Wednesday, June 11, 2008.
Submitted by Mort Singer,
Secy.

Minutes of Public Works Committee Draft Minutes - 10/10/07

Attending: Mort Singer, Mike Patti,Stan Spira, Joe Stach, Zeke Cammissa,Mike Frable, Ralph Graf, Jeff Sias, Scott Patterson - guests: Karen Greenfeld, Al Kramer
Meeting was called to order at 9:30AM. Minutes of last meeting were reviewed with the following changes:
a) plans for the North Gate signboard have been put on hold by the Board.
b) the ECC committee will not be creating a new color chart for all new homes. It was deemed too difficult to set up exact standards for all the various paints and stains..
Chairperson Mort Singer invited 2 members of the Lakes Committee to bring us uptodate on what is happening to our lakes,. The balance of Deerfield, Wildwood and Hidden lakes will affect our major lake - Roamingwood - with bacteria that flows from one to another from water upstream from the Hideout. Jeff Sias noted that the bacteria involved does not die in the cold weather.
Jeff Sias is waiting for Salem Township to issue permits for the construction of our new front entrance mailboxes. It was anticipated that construction could begin within the next week.
Plans for the new ISC building are on hold until we get a new contractor. At that time, plans and costs will be determined.
Fence replacements are in budget for next year..
The Public Works Department cannot do anything about the so-called "Cliffwood Industrial Park". Security will be handling this situation.
All 2007 Hideout surveys have been completed and have been given to Scott Patterson. Items listed will be included in next year's repair program.
There was an ad in the "Town & Country" Shopper with the Hideout being listed as a disposal site. Scott will find out where this listing came from.
Paving in the South section may not be done until next year pending the weather. If postponed, the work will be done at this year's pricing.
Tree replacements - trees are being planted when the contractor/owners are being told.
Meeting adjourned at 10:25am. Next meeting is scheduled for November 14,2007.
Respectfuly submitted by Stan Spira

Public Works - September 19, 2007
Attending: Georgette Marcus, Mort Singer, Mike Patti, Stan Spira, Sol Danels, Mike Frable, Al Weinberg, Zeke Cammisa, Jack Vikara, Jeff Sias, Ralph Graf, Joe Kozuch. Excused, Andy Vuolo, Joe Stach
Meeting opened with a moment of Silence for our recently deceased member, Rocco Micari.
North entrance sign - Jeff Sias is making plans for the replacement of the signboard at the North entrance. Board has approved.
The new mailboxes at the front entrance will be built as soon as we receive the building permits from Salem Twp.
Creation and building of the new ISC wilt commence as soon as we have a new concept for the building. The Board is working on this matter as we must replace this building . Among other problems, there have been complaints about the air quality in the ISC.
The new ECC program will create a new color chart for all new homes being built and those being repainted. A problem has arisen with the development of what has been called the "Cliffwood Industrial Park", Security will be checking on this matter to enforce our rules regarding commercial vehicles in private homes.
All new modular homes being delivered to the Hideout must have flagmen on the Hideout roads to prevent private vehicles from being involved in accidents as the homes are being delivered and placed.
The pond at the front entrance is being treated to remove the algae that has formed on the surface- The algae is aerated.
The new "lift" has been into operation. There are many jobs that have been waiting for the delivery of this equipment.
A contract has been approved for the replacement of the fences that have been damaged of the years.
There is a bill in the state legislature to provide dollars for dam repairs at a maximum 2% rate for loans -#1355. We will be participating in a meeting of legislators and other private communities that are affected by
the mandated repairs to dams.
The shed for storage of salt to be used during the Winter has been expanded by our own staff - enabled by the use of our new lift.
The next meeting of the Public Works Committee will be on October 10, 2007. Respectfully submitted. Mort Singer

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Public Works - August 8, 2007

Present- Georgette Marcus, Mort Singer, Mike Frable, Mike Patti, Pat Loughrey, Jack Vikara, Anthony Cammisa, Al Weinberg, Ralph Graf,and Jeff Sias.
Excused-Joe Stach, Stan Spira, and Andy Vuolo.
The meeting was called to order at 9:35 am. The minutes of the July 11th meeting were accepted as written with two exceptions. Jeff Sias' name was spelled incorrectly and the date of the meeting was listed incorrectly.
Old Business
A-North entrance sign is on hold until a new configuration of the entrance can be worked out.
B-I.S.C. upgrade- Plans are being submitted for the new tennis building and renovation of the existing tennis building into the indoor sports complex.
C-Mailboxes at the main entrance-Still working on permits from Salem township. north side mailboxes- Pavilion repaired after someone drove their car into the outside wall.
D- Dam renovations- Legislation has passed for 2% loans. We are ready to be first.
Management report: Road paving completed on the north side. South side will be completed after Labor Day.
There will be a demo today of a crack filling machine for the roads. The new trash compactor will be located opposite the recycling bins. Wayne county will host an electronics recycling day this week.
New Business: Large cracks in road bed at the trash site need attention. Some overhead lights at the O.S.C. do not work. Pot holes at Westwood and Woodridge and also at Lakeview Drive west and Westwood. The carpet on the steps at the entrance to the clubhouse is torn and a tripping hazard. Mort Singer reported on the Budget committee meeting. New vehicles for maintenance were approved. One additional employee was approved. Budget now goes to the board of directors for final approval. 2007 observation report blanks were distributed to committee member teams. Mort Singer has agreed to assume the duties of committee secretary.
Next meeting scheduled for September 19, 2007 at 9:30 am.
Respectfully submitted, Al Weinberg

Public Works - July 11, 2007
Present: Georgette Marcus, Mike Frable,
Joe Stach, Jack Vikara, Anthony Cammisa,
Al Weinberg, Mike Patti, Mort Singer,
Stan Spira, Jeff Sias (P.W. Director), Scott Patterson (Maint. Supervisor).
Excused: Andy Vuolo, Sol Danels.
The meeting was called to order at 9:30am. Minutes of the June 2007 meeting were accepted as written.
Old Business
A-North entrance sign- a committee of Mort Singer and Stan Spira will attend the Board workshop of July 20 to ask the Board to allocate funds for the removal of the old unsightly bulletin board as per our committee motion.
B-Safety issues- Protect our people and places. The committee submitted some safety suggestions for members to use at home as well as on Hideout roads and amenities.
C- Mailboxes(south section)- The new mail pavilion will be located to the right of the existing pavilion. When the new boxes are installed, existing pavilion will be removed to allow parking spaces to be delineated.
Management Report
A- Road paving program will begin July 15th. Designated roads in the north section will be done first, followed by areas in the south section. The Lodge parking lot and overflow lot will be paved after Labor Day.
B- The permit process for the new mailbox enclosure at the south section is ongoing. An engineering study is required by Salem township.
C- A new (used) bucket truck is on order and should be received shortly. There is a long list of projects waiting.

New Business
A-The committee discussed Pa. Act #180 which governs communities such as the Hideout. Rules are outlined that affect contractors and builders doing work in the Hideout. Mort Singer, Stan Spira, and Al Weinberg will attend the Security committee this afternoon (7/11) at 1 p.m. to voice concerns regarding heavy equipment using our roads and contractors neglecting to use flagmen when they block our roads.
B- The Indoor Sports Complex committee has submitted a proposal to the Board. A new tennis building adjacent to the existing tennis building. When tennis moves over, the existing building will be renovated and will become the Indoor Sports Complex, gym, health club,etc.
C- North Section mail boxes- The committee voiced concerns about the parking area becoming an overflow parking area for the North Pool Complex. Jeff Sias explained that the parking area closest to the mailboxes are marked for exclusive use of members picking up mail.
D- Bocce courts- A covered area at each end of the courts was requested. Jeff Sias explained that $6,000 was needed to accomplish this task. The Board is reluctant to allocate the full amount.
Meeting adjourned at 10:30 am. Next meeting August 15th at 9:30 am.
Addendum to minutes of July 11th.
Three committee members attended the Security committee meeting on 7/11 at 1pm.The P.W. concerns were presented and chairperson Pete Mazzeo assured us that our concerns will be given consideration.
Respectfully submitted, Al Weinberg

Public Works Meeting-June 13, 2007
Present: Georgette Marcus, Stan Spira, Al Weinberg, Jack Vikara, Andy Vuolo,
Ralph Graf, Jeff Sias, and Scott Patterson.
Excused: Mike Frable, Anthony Cammisa, Mike Patti, Sol Danels, and Mort Singer.
The meeting was called to order at 9:30am by chairperson Georgette Marcus. The minutes of the May meeting were accepted as written.
Old Business:
A-Observation Reports (follow up)-a list of items not yet corrected was distributed to committee members.
B-North Gate entrance upgrade- No progress. The committee agreed to forward a motion to the Board of Directors, asking for removal of the old bulletin board at the north entrance. It is an eyesore and outdated.
C-Road paving and line painting-Line painting completed. Paving bids are due in by Wednesday, June 14.
Management Report: New carpet has been installed at the Lodge. Expanded Tiki Bar to open 6/30. Drainage problem in the area surrounding the Lodge has been addressed. Many improvements. Lodge
roof drains have been cleared of debris and roof has received temporary repairs to alleviate leaks. New roof scheduled for October. Bulk Garbage Day 6/15. Maintenance personnel is prepared.
New bulk garbage format proposed for next year. Paint and solvent disposal has been an ongoing problem. Possible solution in the works. Caterpillar spraying seems to have been successful. Repeat
schedule for next spring. The Campground has been cleaned up and upgraded. Waiting for proposals on future use. Bucket truck purchase still pending. Jeff and Scott have been shopping for a self propelled
bucket with a trailer.
New Business: Chairperson Georgette Marcus reported on the Committee Chairperson Meeting with Board members. The new Indoor Sports Complex was discussed. No final plan or start date has been set.
A sub committee consisting of Mort Singer, Stan Spira, and Al Weinberg was appointed to meet with the Security committee members to discuss problems with modular home builders. ( Blocking of roads.
debris on roads, etc.)
The committee requested the Maintenance Dept. to consider an energy saving program. Scott Patterson announced that such a program has started. New water saving toilets, energy saving lights, air conditioners, and thermostats are being installed as replacements are needed.
A discussion followed concerning the obelisks at the main gate.
The committee asked to have them vinyl sided. Jeff Sias explained that the obelisks are not safe and should be removed. Replacements will be studied.
The committee inquired about a fire safety program for homeowners.
Ralph Graf will ask Debbie Mc Gowan to print fire safety guidelines in the Hideabout.
Meeting adjourned at 10:40am. Next meeting on July 13, 2007 at
9:30 am.
Respectfully submitted,
Al Weinberg

Public Works Draft Minutes of Meeting - May 9, 2007

Attending: Ralph Graf, Scott Patterson, Jeff Sias, Georgette Marcus, Mort Singer, Zeke Cammisa, Mike Frable, Mike Patti, Stan Spira.
Excused-Pat Loughrey, Al Weinberg.

Meeting opened at 9:30am. Minutes of the last meeting were reviewed and accepted as written.
A follow-up on the fall 2006 observation reports was done. Most of the items listed for the inside buildings have been completed. Because of the recent bad weather, the Maintenance Dept. is about 1-1 1/2 weeks behind schedule. Since the Indoor Sports Complex is under consideration for renovation or replacement, all repair items listed are on hold.
The Golf building has been done. A problem has resurfaced in that the heavy trucks being used in construction are continuing to damage our roads. The new Act 180 passed by the legislature has hindered our ability to get any recompense from the truckers or builders. An updated report on all unfinished items will be given out at the next meeting.
Replacement of extra trees taken down during construction of "stick" houses and modular houses will depend on when the township issues certificates of occupancy. Maintenance Dept. will follow-up.
Plans for the repair of our dam have been updated. We will probably start work in Sept. 2010 and complete during 2011. A bill is currently in the legislature that will enable us to get low cost funding if passed.
New modular houses have been put in place to prevent the movement of the docks. Flotation devices have been replaced and new ones added. All docks at the Main Lodge have been replaced with the exception of the jet ski area. Esthetics will be added in the fall.
There is still a hold on the replacement of the entrance sign at the North Gate. The plans for a return lane are still being checked with Penndot, requiring a longer line of sight and possibly moving the gate into the north section.
Road paving will start in June- to be completed after Labor Day in Sept.
Ski Hill snow cat is in bad shape. We are trying to purchase a newer unit. Funds have been requested to put up a shed to house all ski hill equipment.
Spraying for moths- first run was completed. Contractor has advised that the timing was excellent. Second round will take place in about two weeks- depending on the weather.
The culverts for the North Beach have been completed. Plans are being made to create culverts in the north section to aid in water runoff during heavy rains.
Responsibility for Laurel Park has been transferred to the Maintenance Dept. Many derelict campers have been removed and efforts are being made to move all remaining campers to one central area. The main road to Laurel Park is to be paved. Water mains have been checked and are operative. There are now 29 sites being used.
The expansion of the TikiBbar has been completed. We are waiting for approval from the township.
New signs will be put at the entrance to the Pro Shop to call attention to the new door saddle. A small ramp may be added.
Ground will be broken in July to start construction of a new mailbox area in the South section. As in the case of the North section mailboxes, the Post Office is supplying the boxes.

Meeting adjourned at 10:45 am. Next meeting 6/13/2007 at 9:30am.

Respectfully submitted,
Mort Singer

Public Works Draft Minutes – November 8, 2006
Present - Al Weinberg, Mike Frable,
Anthony Cammisa, Stanley Spira, Andy Vuolo, Pat Loughrey, Mort Singer, Scott Patterson,
Jeff Sias, Ralph Graf, and Bill Reinhardt (guest).
Excused-Georgette Marcus, Rocco Micari, Sol Danels, and Mike Patti.
The meeting was called to order at 9:30am.
Old Business
A-Main entrance bulletin board removal- bulletin board removed-landscaping project in progress.
B-Maintenance building expansion complete.
C- Main gate mailboxes-post office will supply mailboxes-funding needed for enclosure.
D-Entrance gates-Ralph Graf explained that new cards and transmitters will be available in two weeks.
E-culvert cleaning-in progress-much work to be done.
F-North handball courts-waiting for replacement bucket truck in order to make the repair-it is in the budget for next year.
G-North Pool-A new liner and upgraded plumbing will be installed in April.
H-Observation reports- inished- delivered to Scott Patterson.
I-North Beach playground-a search is under way for replacement slide parts.
Director’s Report
1-A new pickup truck on order. A search is under way for a used bucket truck.
2-Spraying for caterpillars will take place in the spring. Contractor will do two sprayings by helicopter.
3-New carpet on order for the main lodge.
4-Culvert replacement for North Beach-Two existing culvert pipes under Lakeview Drive will be replaced by a concrete box culvert- culvert pipes between roadway and lake will be removed.
Ralph Graf Report: ISC replacement committee has referred plans back to Long Range Committee. New action plan to be ready for September, 2007.
The dam upgrade committee will be traveling to Harrisburg to seek financial help with the project, possibly a low interest loan.
The Main Lodge Tiki Bar is scheduled for expansion in the spring. $37,000 approved by the Board.
New Business: It has been reported that the parking lot at the main gate mailboxes needs to be repaved-numerous tripping hazards.
Meeting adjourned at 10:30am. Next meeting 4/11/2007
Have a safe and warm winter.
Respectfully submitted,
Al Weinberg

Public Works Draft Minutes – October 11, 2006

Present: Al Weinberg, Pat Loughrey, Anthony Cammisa, Joe Stach, Andy Vuolo, Mike Patti, Stan Spira, Georgette Marcus, Mort Singer, Jeff Sias (P.W. Director), and Scott Patterson (P.W. Forman).
The meeting was called to order at 9:30 am by chairperson Mort Singer.
Mort Singer announced that the committee recommendation concerning replacement of trees removed by home builders for their convenience was accepted by the Board of Directors.
Old Business
A- Removal of bulletin boards and new entrance sign at North Gate. Sign being designed. Electric service and fiber optic cables must be relocated before bulletin board can be removed. Landscape area in design stage.
B-Maintenance building extension- Nearing completion. Auto mechanic will be relocated from golf maintenance building.
C- Dam renovations- Possible extension of start date to 2008 or 2009.
D- Main gate mailboxes- Approval for new mailboxes pending. Funds needed for new enclosure.
E- Entrance gates- New hardware installed. Software upgrading still in progress.
F- Culvert replacement is a big problem. Will require much work.
G- North Recreation handball courts- Scott Patterson is working on a fix.
Director’s Report
A- There will be no road paving project this year due to the high cost of material and diminished availability of labor.
B-Culvert work will start in approximately three weeks. A small crew of three men is available.
C- Crack filling in roadways has been budgeted. Will start in the spring. Spring caterpillar spraying will be very costly. Approx. $230,000.
D- North pool leaking. New liner and plumbing replacement has been budgeted.
New Business
Observation report forms are due by the November meeting.
North Beach playground-The slide is cracked and needs attention before spring outdoor season.
Boulder Road near North Gate Road- Pothole needs attention.
Meeting adjourned at 10:45 am. Next meeting November 8 at 9:30 am.
Respectfully submitted,
Al Weinberg

Public Works Committee Draft Minutes - August 9, 2006

Present:Al Weinberg Mike Frable, Mike Patti, Andy Vuolo, Jack Vikara, Georgette Marcus, Stanley Spira, Mort Singer, Joe Stach, Ralph Graf (Community Mgr. ),Jeff Sais (Public Works Director), Scott Patterson (Public Works Supervisor). Excused: Pat Loughrey, Anthony Cammisa, Sol Danels.
The meeting was called to order by Chairman Mort Singer. Minutes of the July 12th meeting were accepted as written.
Jeff Sais was introduced by Ralph Graph. Jeff gave a brief overview of his credentials and his plans for the future of the Hideout. Welcome Jeff and we are sure you will do well.
Old Business
A) Removal of bulletin boards at entrances and new entrance signs- In progress- New sign in design stage for main entrance. North gate to be landscaped after removal of bulletin board.
B) Maintenance building extension- Sheetrock walls are being compounded and taped. Completion scheduled for the week after Labor Day.
C) Dam renovations- 2007 start mandated by the D.E.P.,approximate cost two million dollars. Hawk engineering will meet with Jeff Sais.
D) Main gate mailboxes- Letter has been written to the postmaster in Harrisburg- Waiting for a response.
E) Entrance gates-Two contractors have been hired to upgrade software and replace gate hardware. total cost 120,000.
F)Culvert at Brentwood and Westwood- On list for culvert replacement or upgrade.
G) North rec hand ball courts- On list for renovation.
H) North mail box parking area- Restricted parking signs have been installed.
Directors Report: Seasonal work now in progress- Painting, grass cutting, culvert cleaning and replacement. Remedial work still in progress due to storm.
The bucket truck is out of service. A new truck has been requested in next year's budget.
New Business: The committee has decided to recommend to the Board of Directors that contractors MUST replace trees which are removed to allow access to the home site by installation crews and cranes.
Observation report forms will be distributed at the next meeting.
It has been reported that some of the stop signs are blocked by overhanging trees.
Westwood and Woodridge-a large boulder is in danger of falling into the culvert.
Boulder Road needs a center line due to truck traffic.
Outdoor Sports Complex- Flying insects are very annoying under the covered pavilion. Some lights are problematic. Jeff Sais explained- storm water flow into sanitary sewer system. RS & W is working on reducing volume.
Meeting adjourned at 11 am. Next meeting on Sept. 13,2006 at 9:30 am
Respectfully submitted, Al Weinberg

Present: Mike Frable, Pat Loughrey, Mike Patti, Rocco Micari, Jack Vikara, Andy Vuolo, Stan Spira, Mort Singer, Al Weinberg, and Scott Hall, Public Works Director.
The meeting was called to order by chairperson Mort Singer at 9:30 am.
Old Business: Members of the committee expressed their disappointment at the boards decision not to fund the fabrication and installation of new entrance signs at the main gate and the north gate.
Line painting on the roads in progress. To be completed prior to the Memorial Day holiday.
Design still in progress for new Recreation building. A committee has been formed. Mort Singer asked to be included.
Director’s Report: Docks and buoys have been installed at the lakes. Fresh sand added to beaches. 16 new picnic tables fabricated.
Mulching of public areas. New barbecue pits installed at north beach. Main pool rear concrete deck extended to the fence. Bulk trash day scheduled for Saturday, May 27th. no toxic materials. (paint,etc.) Maintenance building expansion in progress.
Directors position has been advertised. The job will be split with one full time director and one part time code compliance, permits, and inspection officer.
New Business: Pat Loughrey asked about culvert cleaning. Scott Hall reports that it is still the responsibility of the individual homeowner. It was decided by the committee to submit a committee meeting report to the board in the form of a motion to fabricate and install new entrance signs at the main gate and north gate.
Meeting adjourned at 10:45am. Committee members all wished Scott Hall well in his new position. He will be missed.
Next meeting June 14,2006, 9:30 am.
Respectfully submitted, Al Weinberg

Present: Ralph Graf, Scott Hall, Scott Patterson, Mort Singer, Gerogette Marcus, Joe Stach, Andy Vuolo, Pat Loughrey.

Excused: Al Weinberg, Stan Spira, Rocco Micari, Zeke Cammisa

The meeting was called to order at 9:30 am by Chairman Mort Singer.

Old Business:

North Mailboxes – Congratulations were given to the Public Works Dept. for the new facility.

Entrance Signs – The proposed and budgeted signs have been tabled by the Board of Directors. Instead they plan to landscape both entrances. Both information boards will be removed. Conceptual landscape plans are being developed.

At this point, our new Maintenance Manager, Scott Patterson, was introduced to the committee. He distributed the updated Observation Report list of all completed and incompleted items. A new list will be given to members at the next meeting so we can track progress each month.

Dam repair – final designs have been submitted to PA engineers for approval. If approved, work on the repairs will commence after Labor Day 2007. RS&W will start preliminary work prior to that date. Cost is estimated at $2 million.

Road paving – already scheduled.

Student Bus Shelters – the South section bus shelter has been moved to the Lodge area. Entrance and exits to the reserve parking lot have opened so the buses can discharge children in a safe area.

Hydrology Study – will be completed in two years.

Trash compactor – the third compactor has been installed and is ready for the beginning of the summer season.

Dog Park - $15,000 has been allocated to this project. Construction is under way.

New Recreation Building – still in the design stages. No costing has been done since we do not know what will be approved by the membership.

New Business:

Gerogette Marcus and Mort Singer will meet with the Editor of the Hideabout to get more publicity on Fire Safety during the current drought.

Maintenance Report – Scott Hall:

Snow removal equipment – all in storage and all maintenance completed. Road sweeping in progress. Road line painting is scheduled for early May, depending on the weather.

Boat slips - 12 new slips have been added. Picnic tables – 16 new picnic tables have been placed in various locations.

Hideout beautification – painting and other “curb appeal” efforts are under way and to be completed prior to the Memorial Day weekend.

All efforts are under way to have all Hideout amenities prepped ready to go before the Memorial Day Weekend crush.

The meeting closed at 10:30 am. The next scheduled meeting is Wednesday, May 10 at 9:30 am at the POA

Submitted:

Mort Singer
Chairman