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(Revised 14 May) Public Works Draft Minutes of Meeting - April 28, 2010 R.Graf (Community Mgr.), R. Franklin (Public Works Dir.), Excused: The meeting was called to order at 9:30 a.m. The Chair welcomed back returning members and thanked Bill Brenner and Ralph Graf for securing an American Flag for the Board Room, and Maintenance for building a stand for it. All rose for the Pledge of Allegiance. The minutes of the November 09 meeting were accepted. The Chair recognized and introduced invited guests, Jack Lennox, CEO (JL) and Kevin Clancy, Board of Directors V.P. (KC) from Roamingwood Sewer and Water, and gave them the floor for their presentation. KC and JL gave a professional and enlightening explanation, complete with maps, charts, and photographs of the five RS&W projects currently in progress, as published in the March issue of The Hideabout: 1. Relocate Utilities in Roamingwood Lake Dam to enable armoring of the dam, as mandated by the Commonwealth Ð on schedule, to be completed (tbc) by 15 May; 2. Replace Pump Station “C” (Lakewood Drive West) Ð on schedule, tbc 15 May; 3. Replace Utilities in the South Section (Northgate Court/Highpoint Drive, and Wildwood Courts) Ð on schedule, tbc 15 June; 4. Replace Utilities in the North Section (on Thornwood Terrace and Navaho Lane, near Pump Stations “11” and “17”) Ð on schedule, tbc 15 June; 5. Replace pump Station “4” on Lakeview Drive West Ð on schedule to begin 15 May, tbc 15 September. These urgent projects total $3,215,195 and have been budgeted for without an increase in members’ quarterly water and sewer bills. The 40-plus miles of RS&W infrastructure is nearing its 40-year milestone and, to preclude problems such as potable water losses and excess groundwater infiltration, Management and the Directors are aggressively pursuing a Facilities Master Plan to address future projects for infrastructure development and replacement over the next few decades. We extend our deepest appreciation to JL and KC for their outstanding and edifying presentation, and hereby invite KC to be the RS&W Board Liaison to the PWC. A. Altieri, A. Cammisa, S. Danels, M. Frable, S. Haber, G. Marcus, C. Ostro, J. Stach. Invited Guests: J. Lennox, (RS&W CEO), K. Clancy, (RS&W Board V.P.)OLD BUSINESS: Ralph Graf: New ISC Building Ð A few issues remain, mostly minor “punch-list” items, and are being addressed.Ski Hill Roamingwood Dam Project Ð The start date has been adjusted to 8 September, ensuring the full use of the Lake for all members through Labor Day (6 Sep). The projected cost, an estimate from the Hideout consultant Hawk Engineering, is $2,347,000, considerably below the original estimate of $3,200,000. A project manager will be required, but the total cost will remain well below previous estimates. A meeting with competing contractors was held on 21 April, and bids are due by 26 May. Ð successful Ski Hill operation contributed to having a surplus. Minor safety and security issues will be addressed for the upcoming season.New Stock Farm Road Entrance Ð In final preconstruction Phase 3, with permits obtained to use on-site well and septic. This will allow for an active guard station with access for all members without impacting RS&W infrastructure. Following aggressive negotiations, the projected cost is $250,000, a savings of $40,000 from the original estimate.Golf Course Ð The contract for revamping of the first hole has been awarded, and the Erosion and Sedimentation Plan is being pursued. The Contractor will be responsible for obtaining all permits and will be reimbursed by the POA.Other actions Bill Brenner, POA Board Liaison: Recycling - A “16/7” recycling trial will has been developed, with a start date of 3 May. This is a Board action in response to membership suggestions. Any member may recycle at anytime between 6 a.m. and 10 p.m. seven days a week for the next three months (May, June, July). After this 90-day period, a decision will be made to continue, modify, or terminate the program. The recycling area will be manned by one observer from 6 a.m. Ð 2 p.m., and another from 2 p.m. Ð 10 p.m. It is anticipated that their salaries will be somewhat offset by a projected increase in recycling revenues. This is a direct membership accommodation, with success contingent on utilization and compliance of the Membership, and cooperation with Wayne County Waste Management. Ð 2 p.m., and another from 2 p.m. Ð 10 p.m. It is anticipated that their salaries will be somewhat offset by a projected increase in recycling revenues. This is a direct membership accommodation, with success contingent on utilization and compliance of the Membership, and cooperation with Wayne County Waste Management. Gypsy Moths Ð Our experience with Gypsy Moths has been favorable over the past year and it is anticipated that a spring spraying will not be necessary. The Wayne County Forester will make a final determination later this spring.Other issue Ð There has been a copyright claim made concerning the Hideout logo. It has been determined that the Federal Copyright office has no record of the logo ever being copyrighted by anyone. The Board and Hideout attorney are pursuing formal copyrighting of our logo.Paul Pogozelski, Maintenance Supervisor: Observation Reports Ð Approximately 70% of the maintenance issues identified in last August’s Observation Reports have been addressed, with remainder on schedule for completion within the next few months.Lights on rear Clubhouse Steps Ð Will be installed in the very near future.Other issues Richard Franklin, Public Works Director: Ð In addition to the 16/7 recycling program, fee-paid bulk recycling is available year-round at the Maintenance Yard M-F from 11:30 a.m. Ð 12:00 p.m. This is in addition to the spring and fall bulk recycling days. Two no-fee recycling opportunities/member are also being considered; Replacement of unserviceable headers and installation of new vinyl siding for the Lodge has been approved and scheduled at a total cost of $33,700; The renovation of the lower level of the Clubhouse has been completed ahead of schedule and under budget; The pools are up and running in time for opening season, and the docks will be ready by 1 May. The PWC recognizes and commends Paul and his crew for winning the Hideout’s Department of the Month Award. Roads Ð A survey of all 42 miles of Hideout roads has been completed utilizing four colors to code road conditions. Approximately 35% of our roads are in the worst (Pink) category, requiring immediate repairs to include patching, pothole repairs, and crack sealing. These are temporary measures and a long-term plan is being devised that will call for repaving of major roads every 6 years, secondary roads every 10 years, and courts every 12-15 years. The costs for this plan are projected to be significant and, of course, subject to funds availability; however, deferral will lead to more severe problems as time goes by. Laurel Park Project ÐWater and electricity supplies to existing RV sites is scheduled for completion by 16 May. It is anticipated that usage fees will cover the costs of these utilities; if not, consideration will be given, as a last resort, to metering each site. Future RV sites within Laurel Park have been identified and may be developed over time as part of a long-range expansion project.Clubhouse Card Room Ð This issue has been addressed by Ralph Graf.North Mailbox parking slot realignment Ð Since the parking lot will not be resurfaced for another 2-3 years, it is recommended that the issue of restriping be tabled until that time.Other issues Ð As mentioned earlier in conjunction with RS&W, installation of new culverts for Lakeview Drive West should begin 10-12 May and be completed by the end of May with a partial road closure during this time; We are exploring the possibility of generating some of the electricity used by community facilities with horizontal wind turbines on the ridge in Laurel Park. These are extremely efficient, cost-effective units that will qualify for federal and state rebates; Many other issues are being considered in a five-year plan under development including: lakes, golf course renovations, additional boat storage, Clubhouse renovation (for ADA compliance), Tiki Bar expansion, wetlands studies, etc. Some of these projects can be categorized as “Wish List” items, but we are trying to think and plan progressively for the enrichment of the Hideout Community. Details are available at the Public Works Director’s office.Environmental Asset Manager, Bob Taggart: Storm water runoff- This is a major and recurrent concern, and storm water runoff and culvert needs assessment is ongoing. With the Public Works Department, we continue to explore methods to deal with runoff, as it affects our roads, environment, and quality of life.Fishing Seminar Ð Late June or July, details TBA; Fishing Derby will be on 22 May, the first of two state-wide free fishing days. We are also exploring introducing sterile carp into our lakes for weed control.Security Manager, Joe Kozuch: Current issues and concerns Ð Fortunately, there are few serious security concerns. Overall, the Hideout is an extremely safe community because of the dedication and professionalism of our Security Officers and our excellent working relationship with the Pennsylvania State Police. A recent incident involving renters has been resolved by prosecution and eviction. We are on schedule to be ready for the summer season and are installing or repositioning cameras at the gates and other areas to better monitor suspicious activity and capture license plates. These projects will be completed within the next two weeks. Congratulations to the Security Department on its new, fuel-efficient Ford hybrid patrol vehicle.OTHER OLD BUSINESS: Entrance Bulletin Boards Ð The discussion concerning replacing/converting the entrance bulletin board(s) with a sign or signs as developed by Georgette Marcus and Al Weinberg was discussed. Contrary to previous assumptions, these will not be generated in-house by Maintenance, but will be procured from a vendor. This issue is tabled pending the delivery of the Nubia Center sign to determine if the proposed signage can be secured from this vendor. NEW BUSINESS: There being no further business, the meeting was adjourned at 1:15 p.m. Respectfully submitted, Stanley Spira, Sec. Due to personal commitments and scheduling conflicts, today’s meeting was held two weeks later than normal. To get back on our regular schedule, the next PWC meeting is scheduled for Wednesday, 12 May at 9:30 a.m. at the POA, and future meetings will be held at the same time and location on the second Wednesday of each month through November 2010.Ð The Nubia Malkin Art Center dedication will be held in conjunction with a parade from the Art Center to the main Lodge on Saturday, 26 June. A new commemorative sign will be placed at the entrance; The Multi-purpose Room in the lower level of the Clubhouse has been finished and will sport two pool tables and two flat-panel televisions. The old Fitness Center will include 4-6 card tables. Except for the Pro Shop, the entire lower level will be included in the new liquor license premises; On a very positive note, the Community Association Institute has recognized The Hideout as a Gold Star Community. Ralph Graf will accept the Gold Star Award in Philadelphia on 13 May. Kudos to Ralph, Management, Support Staff, and the Board of Directors for their hard work in obtaining this prestigious award for The Hideout. Present: J. Kozuch (Security Mgr.), P. Pogozelski (Maintenance Supervisor), B. Taggart (Environmental Asset Mgr.), B. Brenner (Board Member/Liaison), M. Krakow (Chair), S. Spira (Secretary), M. Singer (Past Chair), A. Weinberg (Past Secretary), J. Ostro, M. Patti, J. Vikara, |
