Lakes Committee Meeting Minutes

Lakes Committee Draft Minutes of Meeting - June 28 & July 26, 2008

In attendance:  Chair-Tim Jeffers, Secretary-Suzanne Lyte.  Members:  Arnie Milidantri, Anthony Milidantri, Bob Kravetz, Al Kramer, Larry Garlasco, Bill Bretzger, Tom Baker, Charles Durkin, Jeff Silverman, Karen Greenfeld, Millie Roselli. Staff:  Jeff Sias, Ralph Graf, Brian Schumacher, Nubia Malkin.  Guests:  Jack Frech, Jim McCloone, Betty McCloone   
1.  Meeting called to order by Tim Jeffers at 9:05 a.m.  The Draft minutes from the May 31, 2008 meeting were reviewed. A correction to the spelling of Diane Durkin’s name in paragraph IV was made.  (Dianne to Diane).
  Motion made by Arnie Milidantri to accept the minutes with the above change, seconded by Charles Durkin and approved by all.
OLD BUSINESS:  1. Tim advised that the Board of Directors recommended that language in the proposed mission statement be changed from identify and implement solutions to identify and recommend solutions. Tim approved this change and the Board accepted new statement.   
2.  Bathometric survey/Sediments testing—Jeff advised that they were still proceeding on the coves only for the Bathometric study and they are on schedule to be completed by mid-summer.  Sediment testing can be done at the same time, however Eco-Scientific is not contracted to do this testing at this time. 
  Tim expressed concern that the amount of $500,000 set aside as an estimate to do the scraping in Roamingwood may be insufficient therefore we need to move along with all studies so that we can know what we are dealing with and budget accordingly. We need to set a timeline for our purposes.  Jeff agreed that most of the work will be completed by mid-fall, including the permit applications.  The committee discussed the need to contract sediment testing at least in the areas where the Bathometric surveys are taking place and to do so without delay.  Jeff agreed to get estimates and advise of the cost as same is not in the current budget.
  A motion was made by Charles Durkin and seconded by Karen Greenfeld that the committee recommend that limited numbers of sediment samples be taken in Roamingwood Lake in the areas that the Bathometric survey are being taken. The motion was voted upon and the results were 12-0-0. Motion passed.  Jeff noted that testing of the sediment will have to take place at the time of the scrape down in any case.
  Ralph indicated for budget purposes August 1 was deadline for 2009 budget.  Any figures proposed for the budget require back up information.
3.  Deerfield Lake/Brooks Lake, status.  The committee discussed at length the status of Deerfield Lake and Brooks Lake.  a. Lowering of Deerfield to allow scrape down.  Karen Greenfeld spoke to Lee Glassman the Lake Ariel Fire Chief.  Fire Department would do the drop down with their equipment.  The Hideout will only have to reimburse the costs.  They can drain out 2500 gallons per minute.  Jeff advised that the Ski Hill uses the water from Deerfield and as such the drain down cannot take place during ski season.  Location of the feeder line is not known.  (Various ways to locate the feeder line were discussed).  He also advised that the plug can be released and the water level will drop between 18-24 inches.  Arnie questioned whether a well can be dropped near the ski hill.  Installation of a valve was also discussed.  Jeff has a plan to replace the valve on Roamingwood Lake at the time of the dam repair.  Jeff agreed to ask those contractors to give him a price for adding valves to Deerfield and Brooks Lake.  b. Scraping of Deerfield /Brooks.  Jeff advised that before any scraping is done you must have the original design grade as you cannot go lower than the original depth.  The committee then discussed at length the issues involved in scraping Deerfield.  Testing has confirmed that the lake phosphate levels are very high.  c. Status of ongoing treatment plan:  Jeff reported that Eco-Scientific is performing testing every two weeks. Per discussions with Don Westman, the 12 inch diffusers in Deerfield will be changed to 8 inch diffusers and additional diffusers for a total of 13 will be installed.  Don also advised Jeff that the dissolved oxygen levels are lower.  More biological treatments are being added, lake dye in blue will be added once the new diffusers are installed.
  Motion made by Charles Durkin, seconded by Bill Bretzger that the committee recommend to the Board that fore bays to capture phosphates and scraping to remove sediment be installed /contracted for and be included as part of the 2009 Budget for both Deerfield Lake and Brooks Lake as follows:  2 fore bays, 1 for each lake @ $50,000 each  $100,000
Scraping of Deerfield Lake          $250,000
Scraping of Brooks Lake          $150,000
Total for Deerfield:              $300,000
Total for Brooks:              $200,000
  The motion was voted upon and the results were 12-0-0. Motion passed.
4.  Status of outstanding matters. 
Carp:  Placing of the carp in Deerfield Lake; still pending, but per Jeff he is making headway with the State.  He is working with a welder to install barrier as required at spillway.  Carp is considered a treatment and therefore the budget for the carp stocking can come from the lake treatment budget.
  Winter let down of Roamingwood.  Jeff advised they are in contact with Lake Ariel to coordinate the letdown. 
Construction Barriers:  Now a permit construction requirement in the Hideout.  RS&W will also abide by this rule.
Grant Application Process for funds for testing of Lakes:  proposal has been submitted to Brian Oram along with the data on the phosphorus levels.  He is onboard to provide technical assistance and he will assist in applying for further grant money to cover his work.
Adding Stone at Roamingwood Park. Jeff advised he will do so.
Dam Bill:  November 8, 2008 is deadline for letter submission.  Results are disappointing so far.  Millie and Karen agreed to put letters in the Extra to get more letters out to the members for signature.
Water Testing Results:  Al Kramer and Charlie Durkin reported.  Nitrates seem to be coming into Roamingwood Lake from Wildwood Lake.  Deerfield Lake is getting high phosphorus from Golf Park.  We need studies for Chloroform E for Deerfield and Brooks Lake.  Phosphorus level in April was higher and then dropped by June.  April 29 196 parts per billion, June, 29 parts per billion.  At the dam in April: 120, in June: 5. Must follow the cycle and plan to catch it with the fore bays at the end of April based on these preliminary readings.
Boat Regatta:  Flyer was not getting handed out.  It was suggested that the flyer be sent in the mail to all registered boat owners.
Removal of Matt of Deerfield Lake:  Diane Durkin reported by letter that the bloom had tapered off and individual owners basically worked to clean up the mats.
New Business:  1. Question as to individuals adding commercial treatment pellets to the lake.  Tim advised that we need to check with Eco-Scientific to see if that would interfere with their treatment plan.  Jeff was given the paperwork regarding the pellet treatment for his review.
2.  Lake Rules:  Bob Kravetz will prepare synopsis of Lake Rules for printing in Hideabout. 
  Motion made by Bob Kravetz, seconded by Anthony Milidantri to adjourn meeting. All in favor.  Meeting adjourned. 
NEXT MEETING:  July 26, 2008 at 9am at the POA.
Respectfully submitted:
Suzanne M. Lyte, Secretary
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Lakes Committee Draft Minutes - July 26, 2008
Chair: Tim Jeffers, Secretary:     Suzanne Lyte
Members:  Anthony Milidantri, Arnie Milidantri, Bob Kravetz, Al Kramer, Larry Garlasco, Bob Dehl, Charlie Durkin, Richard Karp, Millie Roselli, Jim McLoone, Karen Greenfeld.  Staff:  Jeff Sias, Nubia Malkin, Sgt. Brian Schumacher, Joe Kuzuch
Guests:  Walter Buckman (PA Fish & Boat), John Barcarola, Larry Holmes, Bob Taggert, Stu Levy, Len Butta, Tony Encisco, Bruce Barber, Bill Brenner, John Frech, Fred Lingner, Len Butta.  Excused:  Bill Bretzger, Jeff Silverman
  Meeting called to order at 9AM. Correction was made to 6/28/08 minutes paragraph 3C. Should read, “the 12 inch diffusers in Deerfield were changed.”  In paragraph 4 “Chloroform E” should have read “E. Coli.” Lastly, Jim McLoone is a member and should have noted as such and his name is correctly spelled “McLoone.. R. Kravetz made motion to accept with corrections, An. Milidantri seconded, passed 12-0-0.
  The Committee welcomed Walter Buckman from PA Fish & Boat Commission. Walter is a conservation officer in charge of the area including the Hideout.  He discussed licensing, security and his responsibilities. He complemented our security staff saying they are second to none. T. Jeffers made a motion, R. Dehl seconded:  The committee recommends that the Hideout continues to allow PA Fish & Boat officers to use our Hideout boats for their patrols.  Passed 12-0-0.
OLD BUSINESS:  1.  Recreation Report:.  A.  Boat Regatta:  Nubia reported that the Regatta was a big success.  There were 17 entries, no jet skies participated.  Tim suggested changing the name to Boat Parade to get more participants. Next year encourage more pre-registration to speed up the day.  Let people know red, white & blue is always acceptable. Have the DJ more engaged in event.
2.  Public Works report:  A. Dredging /Scraping: Jeff has contracted Hawk Engineering for the Dam project.  Bathymetric survey and permitting will start in next few weeks.  Jeff does not see a need to investigate Hanover Engineering. A discussion ensued as to the need to take preliminary sediment samples to get a better grasp on the cost of the project. T. Jeffers made motion, ??? seconded as follows:  The Committee recommends that Jeff contract to take preliminary sediment samples and have them tested for their content to determine the type of sediment that we will need to dispose of (clean fill to hazardous waste). Passed 12-0-0.
B.  Carp:  The welder is fabricating the rack, once done the application will be resubmitted.  It should be in a couple of weeks.
C.  Roamingwood Let Down/Valve:  Jeff is working on getting prices to replace the valve in Roamingwood as the replacement plan has been approved by the Dam safety section. Jeff agreed to maintain a constant let down of five feet this winter. The let down will be coordinated with the Lake Ariel let down.
D.  Deerfield Valve: Once Roamingwood is contracted, Jeff will get an informal estimate to Deerfield from the same contractor.
E.  Deerfield Lake Dye:  Jeff reported that the beneficial enzyme has been seeded again and we must wait for the enzymes to work before dye is added.
F.  Main Gate Pond:  We are still using chemicals to treat this area.  The biggest aerator you can get has been installed.
 Lake Genero has installed a boom under the bridge which blocks outflow.
G.  Ski Hill Pipe:  The pipe has been located about 10 feet off the shoreline at the public access of Deerfield Lake.  A draw down of Deerfield is not possible during ski season.  A discussion as to the dropping of a well for the ski hill ensued.
A.  Lake Testing:  Al Kramer and Charles Durkin discussed the 2 inch rain storm of a few days ago.  They were astounded as to the amount of phosphates and nitrates coming into Deerfield from the bog area. Readings were high, over .07 nitrates.  Brooks Lake was also high .393 phosphorus and .03 nitrates. Bubblers and biologicals cannot fight these levels, but a reasonable size fore bay would help.  We need to contact the Wallenpaupack Watershed commission and seek their input and assistance. NEW BUSINESS:  3.  Legislative assistance /Hideout lot acquisition:  Bill Brenner spoke to Congressman Chris Carey concerning financial help on a federal level for our water management problems.  For instance the farm bill earmarks funds to farmers for solving the types of problems that result in excessive phosphates coming from farms into the water tables which then come into our lakes.  The congressman advised that we first ID the problem source and have it certified/confirmed by a professional local environmental company. The congressman was happy to hear that the Hideout had set aside funds for water management issues.  Bill also reported that the Dam Bill 1355 has been changed to allow grants rather than low interest loans, however the language also changed to remove support to “private” communities.  Bill is following up with the Congressman on that change.  Bill also reported that the Hideout had acquired 7 lots for an average cost of $700 per property.  These lots were identified as lots at inlets to our waterbodies.  The committee thanked Bill and the BOD for their efforts.
4.  E. Coli Testing:  E.Coli testing is still missing from water quality plan. Nubia Malkin volunteered that the company she uses for the beaches charges $20/test. An. Milidantri made motion C. Durkin seconded as follows:
Motion made to recommend that E. Coli tests be performed at the coves of Roamingwood Lake, Deerfield Lake, Brooks Lake and the Main pond.  These tests will be in addition to the testing being done at the beaches in Roamingwood Lake.  Nubia was asked to coordinate the testing with Jeff at the times Jeff shall recommend.
Passed 12-0-0.
5.  Water Testing:  Discussion as to the usage of our water quality results by legal or financial resources to help mitigate problem. Committee members A. Kramer and C. Durkin will investigate.
6.  Dam Bill 1355:  Millie and Karen were thanked for inserting the Dam bill letters into the Extra.  450 letters were inserted.
7.  Environmental Manager:  Tim submitted an extensive request to the Board for consideration regarding the hiring of an environmental manager for the Hideout.  This will be submitted for the September Board Meeting.
8.  Buffer Zones:  Tim questioned whether we can designate areas as protected areas in the Hideout. Tim will discuss with Jeff.
L. Garlasco motioned to adjourn at 11:37AM, An. Milidantri seconded, passed 12-0-0.  Next meeting: August 30, 2008 at 9AM at the POA.
Respectfully Submitted:
Suzanne Lyte,
Secretary

Lakes Committee Draft Minutes of Meeting - May 3, 2008

Chairman:  Arnie Milidantri
Secretary:  Suzanne Lyte (excused)
Members:  Anthony Milidantri, Bob Kravetz,
Al Kramer, Larry Garlasco, Bob Dehl,
Tim Jeffers, Bill Bretzger, Charlie Durkin,
(new member Millie Roselli)  Staff:  Nubia Malkin.  Guests:  Bill Brenner, Judy Restaino, Stuart Levy, Jim McLoone, Jerry Yates   
Excused:    Karen Greenfeld, Gordon Nicholson, Jeff Silverman, Suzanne Lyte

  Meeting called to order at 9:04 AM. Correction was made to minutes from the March 29th, to show Charlie Durkin as excused. Motion made by Tony Milidantri to accept, seconded Larry Garlasco and approved 9-0-0.
OLD BUSINESS:
i.  Putting Docks in Early at the Marina - Email from Ralph Graf stated the installation of the docks is scheduled for week of May 15. It is requested that this item be reviewed to see what needs to be done to make it a reality next spring.
ii.  Grass Carp in Deerfield and Roamingwood Lakes. Email from Ralph Graf, we still have not secured the necessary permits. During the discussion several members voice their disappointment that we are in our second year of trying to get this done! Putting carp in Roamingwood cannot be done because of the current design of the spillway.
iii.  Stocking of the Lakes. No stocking this year. The funding for the stocking of the lakes is one of the cost cutting items for our 2008 deficit.
iv.  Boat Regatta – Nubia Malkin stated the theme for this years Regatta is “Life in the Ocean.”  To stimulate more participation Nubia has created 3 categories of boat participation (Pontoon, Speed boats and personal watercraft).
v.  Academic Institutions. – No progress. It was reiterated that this is something that we need to pursue. Bob Kravetz will follow-up.
vi.  Association Participation. – Four of our members attended the last LWWMD meeting and Al Kramer, Bob Kravetz and Bob Dehl gave a summary of what was discussed. Key points:
1.  Operating the Clean-Flo systems in the winter months does not offer any advantages, recommend to shut down system for winter months.
2.  Environmentalists recommend a 6 (six) foot mow line from shoreline to allow for water and nutrient absorption.
3.  Total catch & release policies are not always good for lake ecology.
4.  Dredging may be more expensive than initially envisioned.
vii.  Lakes Committee Mission Statement. Motion made by Tony Milidantri to accept, seconded Bob Kravetz. Passed 9-0-0. The CMR will be forwarded to BOD for approval.
viii.  Vendor Management. Management is in the process of final approval of our contract for treatment and water quality testing. Tim Jeffers reviewed the water quality testing proposal, identified missing testing for Fecal Coliform Bacteria in Deerfield and Brooke Lakes, Secchi disk readings and sedimentary sampling. Al Kramer will review and follow back with Eco-Scientific.
ix.  Grants. Tim Jeffers forwarded federal and state granting authorities to Jeff Sias as he requested. Al Kramer also commented that he had given a Grant application to Jeff Sias to get it signed and forwarded to Wilkes Barre College. A request will be made for status.
x.  Phosphate Reduction Resolutions forwarded to the BOD. The three resolutions passed.
xi.  Request to have the winter let down increase from 3 to 5 feet. Arnie Milidantri and Bill Brenner stated that Jeff Sias will start this fall to secure the necessary permits to lower and maintain the winter season let down level of 5 feet. It was reported that Jeff Sias had an engineer look at our damaged gate valves and will have the necessary repairs completed to support this activity. A discussion was held on the need to look into what can be done to provide the same potential benefits to Deerfield Lake. This will be directed to Jeff. Concerns were raised of the upstream let down of waterbodies (most notably Lake Ariel). It was suggested that Jeff Sias coordinate with the lake Ariel let down so as to prevent flooding of Roamingwood lake.
xii.  Measuring the Water Quality. Al Kramer and Charlie Durkin have gathered samples on the inputs to our Lakes in April, these were analyzed by RS&W and our first report of in-house measurement was created. Bob Kravetz and Tony Milidantri will start taking Secchi Disk measurements of Roamingwood in May.
xiii.  Education and Communications. We published four articles in last months Hideabout. Bill Brenner suggested creating a Lake Column. Tim Jeffers will submit articles for the next edition of the Hideabout (Boating Safety & Phosphate Awareness).
New Business
1.  Request for an Environmental Manager Position. The committee continued its discussion on the need for a dedicated manager who would be responsible for our community’s environmental concerns, the major area being our water assets. Based on this discussion Larry Garlasco made a motion to establish a Position of an Environmental Manager, seconded Bob Kravetz; passed 9-0-0. A CMR will be prepared and sent to the BOD along with an outline for a job description listing duties of the proposed position.
2.  Dredging of Roamingwood Lake. One of the activities planned for the 2010 - 10 foot letdown, is the scraping/dredging of the lake bottom of the silt buildup. We need to start to bring this down from the 40 thousand foot level to a detailed plan of action. Bob Dehl has volunteered to start the initial ground work.
3.  Update of Rules of the Lake. A discussion was held on the need to review our current lake rules and make recommendations for any additions/updates. Bob Kravetz will start the initial review of the rules and give a status update at the next meeting.
4.  New Member. We would like to welcome Mille Roselli as our newest member.
5.  Special Election. We will be holding a special election at our next meeting, please attend.
  Motion made by Larry Garlasco to adjourn, seconded by Bill Bretzger, passed 9-0-0 at 11:15 AM.
Next meeting: May 31, 2008 at 9 AM at the POA.
Respectfully Submitted:
Arnie Milidantri, Chairman

Lake Committee Draft Minutes of Meeting - March 28, 2008

In attendance: Chairman: Tim Jeffers (substituting for Arnie Milidantri), Secretary: Suzanne Lyte, Members: Anthony Milidantri, Bob Kravetz, Al Kramer, Larry Garlasco, Bob Dehl. Staff: none Guests:Fred Lingner, Excused: Arnie Milidantri, Karen Greenfeld, Gordon Nicholson.
OLD BUSINESS: 1. Meeting called to order by Tim Jeffers at 9:07 a.m. Tim substituting for Arnie as Arnie was attending the Board meeting. Draft minutes from March 8, 2008 meeting were reviewed. A motion made by Bob Kravetz to accept the minutes, seconded by Anthony Milidantri and approved by all.
2. Resolutions discussed at last meeting were reviewed as follows: 1a. Banning use of phosphates at Hideout; 1b. Banning blowing of leaves and grass into lakes and adding a dumpster for members to dump leaves; 1c. Require use of protective barriers during construction, 1d. Increasing water let-down in winter from 3 feet to 4-5 feet; 2a. Change Mission Statement for The Lakes Committee.
Bob Kravetz made a motion that the resolutions be accepted and that the final forms be sent to Board for review and possible approval. Larry Garlasco seconded, with the caveat that the Mission Statement (2a) be reviewed and finalized at the next meeting. All voted in favor.
3. Extending season for docks in water. Lake Committee will send request to the Board.
4. Status of outstanding matters. Placing of carp in Deerfield Lake; adding a dumpster for residents to dump leaves; dropping water levels to 4-5 feet rather than 3 feet. Jeff was not in attendance to provide any further updates.
5. A discussion was had regarding the Lake Committee recommending to the Board that a Lake Manager be hired to provide focused attention to the water management issues. In conjunction with that, Al Kramer advised he would volunteer to interface with the lake vendor Eco-Scientific solutions. Tim raised issue of seeking grant money to hire lake manager.
A further review of the Hideout Watershed Goals as discussed at the last meeting.
1. Hideout Watershed Goals. As to usage, add boating and swimming to uses of Brooks Lake.
2. Measuring the Water Quality. (Al Kramer reported). The vendor will continue to do all regular testing which focuses mainly on the lake bodies. The volunteers from the committee will now be doing supplemental testing of the periphery to see what is coming into the Hideout watershed. Al Kramer will coordinate the taking of the water samples with Charles Durkin and Fred Lingner.
Each lake will have a Secchi Disk tester. Deerfield will be covered by Al Kramer and Charles Durkin with the assistance of Fred Lingner. Roamingwood will be covered by Bob Kravetz and Anthony Milidantri. We need someone to handle Brooks. They must have a rowboat. Each lake will have a Secchi Disk tester. This test allows volunteers to double check the regular testing done by the vendor.
A discussion was had as to the reason we are omitting the main gate pond and the golf course pond. Al advised that the main gate pond is basically a run off of the other lakes and that we already know it has a high phosphate level. In addition, the vendor already tests this area. (No one could advise as to whether the golf course pond is tested).
Bob Kravetz advised that he will contact the college in Scranton and see if they can do a chlorophyll A test for free. (This test runs $150 per test). In any case this test must be added to the vendor testing, however, we have not seen the new contract with the vendor to see what additional testing is recommended. The committee discussed getting the info directly from the vendor by having a liaison appointed and authorized by the Board to interface with the vendor. Al Kramer agreed to be the liaison if approved. Tim agreed to contact Jeff to get a copy of the new contract with Eco-scientific before the next meeting.
Grants Available. Tim Jeffers prepared a list of Grant offerings and advised that we needed to work on applications for 2009. Committee can make the applications. We need volunteers to take pictures of the watershed bodies and send the pictures to Tim. These pictures will begin a repository of lake information that over time will become historical data.
Management of Grasses in the Lakes. Al commented that we should allow a 30% population of weeds and grasses which will balance with the clean-flo system, the carp and the biologicals. Tim suggested that we be less reactive to complaints about weeds and stick by the treatment plan that the vendor has set up. We will recommend to the Board that we continue to contract a more comprehensive natural plan of treatment which is based on a long term plan and not spot treatments. All testing results and a treatment schedule should be published in the Hideabout so that the membership is aware that a plan is in place.
Education and Communication. Phosphate free fertilizer article has been printed in Hideabout.
New Business: 1. Arnie Milidantri, our current chairman, has been appointed as a Director for our community. Due to his own possible time constraints and the sensitivity of having a director as a committee chairperson, he has recommended we hold a special election for Lake committee chairperson at the May 31, 2008 Meeting.
2. A fuel spill handout will be handed out at the next meeting.
3. Suggestions as to the Regatta Theme for 2008 are being solicited. Tim asked that the members send in their suggestions to him. A participation prize was discussed in order to increase participation.
4. Will we be stocking the Lakes this year? Is a permit required? (Jeff to advise).
5. Lake Bottom Blankets were discussed. Tim asked whether the Hideout rules allowed the use of Lake Bottom blankets by individual lake front owners. This must be investigated. Bob Kravetz agreed to contact Fish and Boat and speak to Ralph as to what the rules are on this matter.
6. The letter campaign regarding the Dam Bill has begun. The letters were sent by Suzanne to all Lake Committee members with a request that they be signed and sent back to the POA.
7. Discussion regarding identifying areas in the Hideout where buffering and other volunteer projects or green projects can be useful. We will seek out scout groups to volunteer as well as asking the gardening group to help out.
8. Tim raised the issue of the need to have input from management as to rules and regulations on what we can or cannot do as a lake committee.
A motion was made by Anthony Milidantri and seconded by Bob Dehl to adjourn the meeting at 11:26 am. Meeting adjourned.
NEXT MEETINGS: May 3, 2008 and May 31, 2008 at 9am at the POA.
Respectfully submitted:
Suzanne M. Lyte, Sec.

Lake Committee Draft Minutes of Meeting - March 8, 2008

Attendance: Chairman Arnie Milidantri
Secretary Suzanne Lyte. Members: Anthony Milidantri, Bob Kravetz, Al Kramer, Charles Durkin, Tim Jeffers, Stanley Conklin, Jeff Silverman.
Staff: Jeff Sias, Bill Brenner, Board Liaison. Guests: John Frech, Stanley Conklin, Judy Restaino. Excused: Tom Baker, Karen Greenfeld, Gordon Nicholson, Barry Silverman, Richard Karp, Larry Garlasco, and Bill Bretzger.
OLD BUSINESS: 1. Meeting called to order at 9a.m. Draft minutes from January 26 meeting were reviewed. Minutes were corrected to indicate that Bob Diehl was in attendance at the January 26 meeting. With this correction, a motion was made by Bob Kravetz to accept the minutes with the above noted comments, seconded by Charles Durkin and approved by all.
2. Article written by Al Kramer regarding negative impact of phosphates in our watershed was sent to Hideabout for Publication. 3. Arnie reported on the question of obtaining a portable dredger. Advised that the water must be 8 feet deep to use the dredger he was investigating. Noted that equipment could be rented or company can be hired to come in and do the work. Bill Brenner explained that containers are set up at side of lake and dredged dirt is put in these containers which then allow the water to seep out while keeping the “muck” in. Will continue to investigate the possibility of utilizing dredging and how to incorporate same into overall water management plan. 4. On issue of adding dye to lake, Arnie noted that apparently adding dye is common in Florida and dye may assist in controlling algae. Issue of use of dye here was left open for now. 5. Status of permit to add carp into Deerfield as reported by Jeff advises that he is still “haggling” with Fish and Game as to the grate to be installed as they continue to insist that a larger grate is required. Jeff is continuing to work diligently on this matter and will keep us advised.
NEW BUSINESS: Committee members individually reported on their respective assignments under the 12 point, Low Cost /No Cost Activities Plan. 1. Hideout Watershed Goals. (Tim Jeffers reported). To formulate a consensus and baseline objectives for water quality management within the Hideout. These goals would be published for the community and input and suggestions would be sought. (Attached as Exhibit A is Tim’s report setting forth the general goals and the recommendations for testing to work toward goals set). Questions raised: Committee needs to come up with specific definitions of what our goals are, i.e.: what do we need our water assets to provide for us recognizing that the overall water quality is the focus. 2. Measuring the Water Quality. (Al Kramer & Charles Durkin reported). An extensive lake monitoring plan was presented including a testing schedule. Al spoke with Jim Carol of RS&W and they have agreed to do the readings for us using their equipment which is far superior to any “kits” we could purchase. A schedule of sites for testing have been set and mapped out. Al and Charles will do the sampling stating in April. (Exhibit B attached). Bob Kravetz reported that he had spoken to a college in Scranton and they have offered to assist us with some of the testing for free. Bill Brenner expressed concern with a new development on Avoy Avenue and suggested that we test in the area where the water runs off from that development into the Hideout. The town can be advised if problems develop as a result. Al indicated that once we find a “hot Spot,” i.e. an area producing excessive phosphorus, grants can be obtained from the Lake Wallenpaupack watershed commission to address these “hot spots.” We should establish a “baseline.” Arnie indicated that we can certainly add this area to our test sites. 3. Watershed Management-Arnie indicated that the Hideout does not officially belong to the Lake Wallenpaupack Watershed Management Group or any other Lake Management organizations. We need to get involved in these organizations, the question is, who will be responsible to attend these meetings and should this be part of the specific persons job description. (Al and Jeff did attend the last Wallenpaupack meeting. Al reported that they have systems in place that we need only follow rather than beginning from scratch). 4. Vendor Management-Management has recommended that we continue with Eco-scientific this year. Jeff will seek that Eco modify their testing to mirror Lake Wallenpaupack’s testing schedule. The new contract will include proposals made by the committee to be more proactive and less reactive this season.
5. Management Structure-Bob Diehl reported that once recommendations are made staff will be assigned to address these recommendations. 6. High Levels of Phosphates and Nitrates in our Watershed. Arnie sent a letter to the Board asking them to support our suggestion to ban phosphates. Bill Brenner indicated that the Board received the letter and he will follow-up on status. Suggestion was made that a dumpster be added for members to dump leaves and grass cuttings. 7. Grants Available-Tim Jeffers reported on a number of sources for grants. Compile a list of items to be addressed and seek grants that will fit in these categories. Tim presented a list which is attached as Exhibit C. Jeff will review the list and advise as to adding certain items to the budgeting list. Jeff noted if we could research what grants are available then we could apply for the money with a specific project in mind. Tim will provide this information to Jeff. Jeff noted that additional testing can be funded under the storm water management line-item. Next year a separate line item should be requested for testing and other watershed management needs. 8. Management of Grasses in the Lakes-See sterilized carp above. 9. Partnering With RS&W. Al Kramer has obtained the cooperation of RS&W to assist us with testing for which we thank them. Bob Diehl will attend their next meeting. 10. Education and Communication. The phosphate free fertilizer article has been sent to the Hideabout. Continued dissemination of our plans and efforts as reported in the minutes. Lake Management workshop on April 5 as presented by guest Judy Restaino. Bob and Al indicated that they would attend. 11. Sediment Build-up in our Lakes-Question of testing the sediment was raised to Jeff. Is Eco-Scientific including this in their testing? 12. Mission Statement-Arnie attached suggested changes to Committee meeting report to be submitted to the Board. Al submitted to Arnie suggestions regarding modifications to statement.
Other New Business: Stanley Conklin asked what the status was of extending the season for docks in the public marina. Lake Cmte decided to presents this request to the Board of Directors. Motion made by Anthony Milidantri, seconded Al Kramer to adjourn meeting 11:45am.
NEXT MEETING: March 29, 9am at POA.
Respectfully submitted: Suzanne M. Lyte

Lake Committee Draft Minutes of Meeting - March 8, 2008

Attendance: Chairman Arnie Milidantri
Secretary Suzanne Lyte. Members: Anthony Milidantri, Bob Kravetz, Al Kramer, Charles Durkin, Tim Jeffers, Stanley Conklin, Jeff Silverman.
Staff: Jeff Sias, Bill Brenner, Board Liaison. Guests: John Frech, Stanley Conklin, Judy Restaino. Excused: Tom Baker, Karen Greenfeld, Gordon Nicholson, Barry Silverman, Richard Karp, Larry Garlasco, and Bill Bretzger.
OLD BUSINESS: 1. Meeting called to order at 9a.m. Draft minutes from January 26 meeting were reviewed. Minutes were corrected to indicate that Bob Diehl was in attendance at the January 26 meeting. With this correction, a motion was made by Bob Kravetz to accept the minutes with the above noted comments, seconded by Charles Durkin and approved by all.
2. Article written by Al Kramer regarding negative impact of phosphates in our watershed was sent to Hideabout for Publication. 3. Arnie reported on the question of obtaining a portable dredger. Advised that the water must be 8 feet deep to use the dredger he was investigating. Noted that equipment could be rented or company can be hired to come in and do the work. Bill Brenner explained that containers are set up at side of lake and dredged dirt is put in these containers which then allow the water to seep out while keeping the “muck” in. Will continue to investigate the possibility of utilizing dredging and how to incorporate same into overall water management plan. 4. On issue of adding dye to lake, Arnie noted that apparently adding dye is common in Florida and dye may assist in controlling algae. Issue of use of dye here was left open for now. 5. Status of permit to add carp into Deerfield as reported by Jeff advises that he is still “haggling” with Fish and Game as to the grate to be installed as they continue to insist that a larger grate is required. Jeff is continuing to work diligently on this matter and will keep us advised.
NEW BUSINESS: Committee members individually reported on their respective assignments under the 12 point, Low Cost /No Cost Activities Plan. 1. Hideout Watershed Goals. (Tim Jeffers reported). To formulate a consensus and baseline objectives for water quality management within the Hideout. These goals would be published for the community and input and suggestions would be sought. (Attached as Exhibit A is Tim’s report setting forth the general goals and the recommendations for testing to work toward goals set). Questions raised: Committee needs to come up with specific definitions of what our goals are, i.e.: what do we need our water assets to provide for us recognizing that the overall water quality is the focus. 2. Measuring the Water Quality. (Al Kramer & Charles Durkin reported). An extensive lake monitoring plan was presented including a testing schedule. Al spoke with Jim Carol of RS&W and they have agreed to do the readings for us using their equipment which is far superior to any “kits” we could purchase. A schedule of sites for testing have been set and mapped out. Al and Charles will do the sampling stating in April. (Exhibit B attached). Bob Kravetz reported that he had spoken to a college in Scranton and they have offered to assist us with some of the testing for free. Bill Brenner expressed concern with a new development on Avoy Avenue and suggested that we test in the area where the water runs off from that development into the Hideout. The town can be advised if problems develop as a result. Al indicated that once we find a “hot Spot,” i.e. an area producing excessive phosphorus, grants can be obtained from the Lake Wallenpaupack watershed commission to address these “hot spots.” We should establish a “baseline.” Arnie indicated that we can certainly add this area to our test sites. 3. Watershed Management-Arnie indicated that the Hideout does not officially belong to the Lake Wallenpaupack Watershed Management Group or any other Lake Management organizations. We need to get involved in these organizations, the question is, who will be responsible to attend these meetings and should this be part of the specific persons job description. (Al and Jeff did attend the last Wallenpaupack meeting. Al reported that they have systems in place that we need only follow rather than beginning from scratch). 4. Vendor Management-Management has recommended that we continue with Eco-scientific this year. Jeff will seek that Eco modify their testing to mirror Lake Wallenpaupack’s testing schedule. The new contract will include proposals made by the committee to be more proactive and less reactive this season.
5. Management Structure-Bob Diehl reported that once recommendations are made staff will be assigned to address these recommendations. 6. High Levels of Phosphates and Nitrates in our Watershed. Arnie sent a letter to the Board asking them to support our suggestion to ban phosphates. Bill Brenner indicated that the Board received the letter and he will follow-up on status. Suggestion was made that a dumpster be added for members to dump leaves and grass cuttings. 7. Grants Available-Tim Jeffers reported on a number of sources for grants. Compile a list of items to be addressed and seek grants that will fit in these categories. Tim presented a list which is attached as Exhibit C. Jeff will review the list and advise as to adding certain items to the budgeting list. Jeff noted if we could research what grants are available then we could apply for the money with a specific project in mind. Tim will provide this information to Jeff. Jeff noted that additional testing can be funded under the storm water management line-item. Next year a separate line item should be requested for testing and other watershed management needs. 8. Management of Grasses in the Lakes-See sterilized carp above. 9. Partnering With RS&W. Al Kramer has obtained the cooperation of RS&W to assist us with testing for which we thank them. Bob Diehl will attend their next meeting. 10. Education and Communication. The phosphate free fertilizer article has been sent to the Hideabout. Continued dissemination of our plans and efforts as reported in the minutes. Lake Management workshop on April 5 as presented by guest Judy Restaino. Bob and Al indicated that they would attend. 11. Sediment Build-up in our Lakes-Question of testing the sediment was raised to Jeff. Is Eco-Scientific including this in their testing? 12. Mission Statement-Arnie attached suggested changes to Committee meeting report to be submitted to the Board. Al submitted to Arnie suggestions regarding modifications to statement.
Other New Business: Stanley Conklin asked what the status was of extending the season for docks in the public marina. Lake Cmte decided to presents this request to the Board of Directors. Motion made by Anthony Milidantri, seconded by Al Kramer to adjourn meeting 11:45am. Meeting adjourned.
NEXT MEETING: March 29, 9am at POA.
Respectfully submitted:
Suzanne M. Lyte, Secretary

Lake Committee Draft Minutes of meeting - January 26, 2008

In attendance:
Chairman: Arnie Milidantri
Secretary: Suzanne Lyte
Members: Anthony Milidantri, Bob Kravetz, Al Kramer, Larry Garlasco
Staff: Ralph Graf, Jeff Sias
Guests: John Frech, Stanley Conklin, Suzanne Conklin, Judy Restaino
Excused: Charles Durkin, Tom Baker, Karen Greenfeld, Gordon Nicholson, Barry Silverman, Richard Karp, Bill Bretzger,
Tim Jeffers

OLD BUSINESS:
1. Meeting called to order at 9 a.m. The Draft minutes from the December 1, 2007 meeting were reviewed. Al Kramer had the following comments:
Para 2: Is there a need to spend so much time researching issues regarding Lake Wallenpaupack, as this is a lake with a different situation than we have? Arnie clarified that we are looking more to capture data rather than do all the research ourselves.
Para 3: The statement that we need to analyze water quality should be changed to note that we have been analyzing the water quality. Arnie clarified that we need to analyze the water quality differently than we have been doing.
Para 6: Under College students it should be noted that there are grants available that can be applied for by the Hideout. Al provided a flyer from the Lake Wallenpaupack Watershed Management District which contained info regarding same. Al asked what “tools” meant in the paragraph. Arnie explained that tools in this forum are what we use to manage what action we take.
Para 5: Bob Wilmont did not call the manufacturer and set up the fertilizer availability. Al himself called and supplied Bob Wilmont with the info and convinced him to stock the phosphate free fertilizer. The new proprietor will thus stock 404 Fertilizer at Wilmont which will be available to buy. Al has written a piece for the Hideabout to make people aware of this fact.
2. Motion was made by Larry Garlasco to accept the minutes with the above noted comments, seconded by Anthony Milidantri and approved by all.
3. Status of permit to add carp into Deerfield as reported by Jeff. Fish & Boat lost the application and Jeff submitted it again. They then denied the permit application because the size of the grate was too small. The grate was constructed in accordance with acceptable practices and Jeff is concerned that a larger grate will catch too much debris. Jeff is working with Fish & Game to make the required corrections within the current design parameters. He also advised them that the amount of carp to be added will be half of the 15 per acre maximum allowed which should be considered by Fish & Game in reviewing the current construction. Carp cannot be purchased without the permit provided by the State and thus it is necessary to work closely with the office of Fish & Game to get the approval.
4. Al asked Jeff if a weed/plant survey should be conducted. Jeff indicated that it is likely that the weeds will come back so a survey is probably unnecessary and that in any case a certain amount of weeds in the lake is a good thing. The other issue he raised was who will conduct the survey.
5. The Status of the clean-flo system was discussed as it is not currently working. Jeff advised that it was an issue with the compressor and they were scheduled to come in to pick it up for repair as it must be taken out to repair it.
6. Vendors for watershed management for this season were discussed. Two vendors have indicated they will submit bids. Jeff looking for final bids by February 8, 2008. He has received Eco-Scientifics’ bid. The addition of regular testing is included in this years bid.
7. Arnie reported that Ice skating is not permitted on the lakes per our insurance carrier.

NEW BUSINESS:
1. Guests, Stanley and Suzanne Conklin asked whether the marina could have one dock which would be available as early as April and as late as November so that a boat could be put in the water after the official season. A lengthy discussion was had regarding safety and insurance as well as the logistics of having to remove the majority of the docks at one time and the remaining sole dock at another time. Jeff will investigate and advise if anything can be done to accommodate the request.
2. Guests, Stanley and Suzanne Conklin asked about the low level of the North Beach water and the fact that the beach area in the water is filled with what feels like broken shells. Their children have cut their feet as a result. Arnie advised that the scrape down in 2010 should help. Jeff advised that the water is not raked, just the beach area.
3. Discussion was had regarding purchasing of our own equipment to do supplemental water testing. The cost per Jeff for the basic testing kit is $250 and he has that on the budget to buy. Al indicated that a grant can be obtained to hire Brian Oram, the Wilkes Barre University lab director to do testing and compile the data. Arnie indicated that the plan of action will include grant applications being made.
4. The issue of educating the membership as to the negative impact of phosphates in our watershed was discussed. Al prepared an article to be published in the Hideabout which includes advice as to the availability of phosphate free fertilizer at Wilmont nursery. Arnie suggested adding that phosphate free detergents should be used and that we should add that the article. The members agreed that the article will be sent over to Debbie McGowan for submission to the Hideabout. Arnie indicated that our plan of action actually recommends a BAN of all phosphate use in the Hideout.
5. Guest, John Frech asked if the budget had been increased for the lakes and if the increase was enough to do anything Arnie noted that everything we asked for was approved, but that doesn’t mean it will be funded.
6. Arnie discussed mechanical removal of weeds and the possible purchase of a portable dredger. A portable dredger can be used without lowering the lake and it is more nature friendly than adding chemicals constantly which has proven to be a short term fix but a long term nightmare. Jeff indicated that we would need a permit to dredge, but it was something we can certainly consider. Arnie will investigate further.
7. Arnie discussed the status of our Lake’s Committee Water Asset Improvement Plan”. A plan update was handed out and a review of work efforts took place. The Target completion date is April 1, 2008. The creation of a “State of the Lakes Report” (SOLR) and a “Hideout Watershed Management Plan” were also discussed. **Attached is a copy of the our team’s current activities in support of this effort.**
8. Jeff noted that Deerfield Lake water is used to make snow for the Ski Hill so it cannot be drained down without looking into the impact it would have etc.., however we can possibly pump water out to dredge.
9. Jeff advised that there is an environmentally safe dye that can be added to the Lake Water that gives a nice look and because it is opaque, it adds protection to the bottom of the lake from the sun. Since the sun and heat increase the weed/ algae growth, the dye may help ease the problem. Jeff will look further into this.
A motion was made by Anthony Milidantri and seconded by Al Kramer to adjourn the meeting at 11:45 am. Meeting adjourned.
NEXT MEETINGS: March 8, 2008 and March 29, 2008 at 9am at the POA. (Note February date moved up due to scheduling issues).
Respectfully submitted:
Suzanne M. Lyte, Secretary

Lake Committee Draft Minutes - December 1, 2007

In attendance: Chairman: Arnie Milidantri
Members: Jeff Silverman, Al Kramer,
Bob Dehl, Tim Jeffers, Bill Bretzger, Larry Garlasco, Charlie Durkin, Mary O’Keeffe
Staff: Ralf Graf, Nubia Malkin, Bill Brenner (Board liaison). Guests: Jack Frech, Fred Linger, Judy Restaino. Excused: Charles Durkin, Suzanne Lyte, Karen Greenfeld, Gordon Nicholson, Richard Karp, Anthony Milidantri, Tom Baker, Bob Kravetz
OLD BUSINESS:
1. Meeting called to order at 9 a.m. The Draft minutes from the October 27, 2007 were reviewed. Motion was made to accept the minutes by Larry Garlasco second by Bill Bretzger and approved by all.
2. The 2007 year end report from our vendor treating our lakes has been received. The detailed report provides a summary of the conditions encountered and treatments applied to each of our four main bodies of water (Entrance Pond, Brooks Lake, Deerfield Lake and Roamingwood) throughout the season. In addition and most importantly they gave specific recommendations for improvements for each. The report findings will be used in formulating next year’s treatment program and as input to the overall water asset improvement plan being developed.
3. Status of permit to add carp into Deerfield; no change. Still awaiting State of PA approval. Request for funding for a grate in Roamingwood was part of 2008 budget submittal.
4. Update on the status on the development of a plan to improve the quality of our water assets. The goal is to have a list of improvement recommendations for the management and quality of our water assets based on research and expert input, along with a detailed implementation plan by March 1, 2008.
Status reported on the key activities is as follows: Research & Analysis Phase
1. Research what is the community’s current goal/s for their water assets? We may in the future recommend several layers of goals from the highest level (i.e. DEP level “Achieving recreational use of the lake”, to user level “being able to swim in the lake with algae blooms”, to technical level “achieving Mesotrophic conditions of the lake). ” Create a clear and agreed upon goal/s on what success looks like and how it will be measured. The goal/s for the quality of the water assets must be realistic, achievable and maintainable. Team Members: Tim Jeffers, Bob Kravetz
Update: Tim reported on his research on the different classification of lakes and the recommendation for measurement programs for each classification. This data will be used to formulate a measurement program/strategy consistent with our documented goals for our water assets.
2. Analyze the history of our past water conditions as well as the Lake Wallenpaupack watershed history, to give a more robust set of data on what has been identified as problems and whether they still exist. (It is important to quickly gather the bones of past studies etc... Some data may still be valid/ meaningful and be helpful in the analysis of current conditions.) Team Members: Al Kramer, Mary Vaden
Update: Al provide an excellent executive summary, which he and Mary Vaden a new community member prepared, on the History of the activities done and recommendations made for the Hideout Lakes and Watershed Management (1987-2007). The report provides a robust list of improvement projects/actions opportunities, which will help with our implementation plan to the future!
3. Analyze our current water quality. What do we know? What do the experts say! However before we measure our current water quality we need to identify water quality measurements, who is going to do them and how are they performed and how often do we take them. Team Members: Bob Kravetz, Al Kramer
Update: Bob submitted a write-up, in which he said he had contacted Scranton University Biology Department Chairman for the purpose of seeing if they could help with our water measurements & analysis. The Chairman suggested in the springtime to have students who need a water management project to volunteer their time on our project to take measurements and use their lab to analysis results. He also contacted Lake Wallenpaupack Management Department. They would provide volunteers to teach us how to monitor our waters. Al also researched this and recommended we purchase our own testing equipment.
4. Analyze the current water asset management structure. What is the process? What are the measurements? Who is responsible for what? How is Storm Management handled? Team members: Bob Dehl, Tony Milidantri
Update: Bob’s research uncovered the need to address our watershed as a system. The interdependency of the “cause and effect” of all things related to water asset management make it critical that all activities that can and will affect or watershed be scrutinized/coordinated to ensure the preservation of our water asset quality. A discussion on the need to update the community covenant to treat our watershed as a system took place and it was asked to place this as an item to be addressed by the people charged with updating our covenant.
5. Research what are other lake communities and watershed management like LWWD, NALMS and PALMS and PA NCRS are doing! Are they better at it and if so, why? Process capabilities, Resource Requirements, Current performance analysis. Team members: Tim Jeffers, Tom Baker, Arnie Milidantri, Al Kramer
Update: Arnie reported he just received input from 6 other communities in the form of a returned questionnaire that was given out at the meeting for the “Dam” bill 1355 meeting. The data will be analyzed as input to our planning efforts. In addition we will review the above mentioned organization and determine which organizations would it be beneficial to belong to and who should represent our community and include the results in the plans recommendations.
6. Research what are the best resources available to help? Must appoint a liaison to interface with chosen experts (colleges, consultants, vendors). Investigate alternate sources of funds for watershed maintenance and repair from governmental agencies like DEP, NCRS “Growing Greener” initiative etc.
Team members: Bob Dehl, Tim Jeffers
Update: Tim researched the various resources available to us for help and created a Grid that categorized them into five source areas; Funding Information, Free services Political and Hideout internal. We are currently looking to match people to assign as the liaisons in each category.
7. Based on the research and analysis of the data obtained; create a dynamic implementation plan that ensures the water asset goals are achieved and establish the necessary environment for continued future success.
Team Members: Arnie Milidantri, Bob Dehl, Tim Jeffers
Update: All data collected to-date and that which continues to be captured is being analyzed and will be summarized into an executive summary an implementation plan.
8. Identify/create needed tools to support the desired performance improvement targets. Team Members: Bob Dehl, Arnie Milidantri, Tim Jeffers
Update: Tools will be developed along with the implementation plan.
9. Create a communication strategy that will both educate and inform the community members on what condition our water assets are in, what’s planned and why and how they can help keep our water assets in excellent shape going forward. Team Members: Arnie Milidantri, Bob Dehl, Tim Jeffers
Update: Our future communication strategy will include the use of channel 20, The Hideabout, handouts at the recreation dept. and conferences/educational seminars. Specific suggestions for each will be part of the implementation plan. Much has been started and hopefully will be completed in the next couple of months. We have momentum!
Old business Cont’d.
6. Update of our mission statement. On the possibility of a future committee name change to The Hideout “Water Asse