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RESOLUTIONS
2011
At the meeting of the Board of Directors on January 15, 2011 the following resolutions were passed:
11-01 RESOLVED THAT the minutes from the November 20, 2010 workshop meeting be approved as submitted. Motion made by Bill Brenner, seconded by Rich Passarello and passed 6-0. Andrew Miller abstained.
11-02 RESOLVED THAT the minutes from the November 20, 2010 regular meeting be approved as submitted. Motion made by Bill Rooney, seconded by John Barcarola and passed 6-0. Andrew Miller abstained.
11-03 RESOLVED THAT the minutes from the December 31, 2010 budget workshop meeting be approved as submitted. Motion made by Andrew Miller, seconded by Arnie Milidantri and passed 6-0. Rich Passarello abstained.
11-04 RESOLVED THAT the minutes from the December 31, 2010 Final Budget Approval meeting be approved as submitted. Motion made by Andrew Miller, seconded by John Barcarola and approved 6-0. Rich Passarello abstained.
11-05 RESOLVED TO award the purchase of a one ton pick up truck for the Maintenance Department to the lowest bidder.
Edward J. Schwartz $32,312*
Chevrolet $34,691
Wayne County Ford $35,370
Motion made by Bill Rooney, seconded by Arnie Milidantri and passed 6-0.
11-06 RESOLVED TO award the purchase of a snow plow and spreader insert for the one ton pick up truck to the lowest bidder.
RTS Truck Center $9,040*
F&S Supply Company $9,945
Motion made by Bill Brenner, seconded by Rich Passarello and passed 6-0.
11-07 RESOLVED TO approve the lease with Golf Cart Services, Inc. for 24 E-Z-GO gasoline powered golf carts. Lease term is six years with six payments at $2,650 totaling $15,900 per year. Motion made by Rich Passarello, seconded by Andrew Miller and passed 6-0.
11-08 RESOLVED TO award the purchase of a 4WD Ford Escape Hybrid Patrol Vehicle to the lowest bidder.
Gibbons Ford $32,753.12*
Ray Price Ford $32,837.00
Wayne County Ford $34,093.48
Motion made by Andrew Miller, seconded by Arnie Milidantri and passed 6-0
11-09 RESOLVED TO approve emergency lighting, siren, and lettering for the 4WD Ford Escape Hybrid Patrol Vehicle in the amount of $4,225. Motion made by Rich Passarello, seconded by Andrew Miller and passed 6-0.
11-10 RESOLVED TO accept the proposed 2011 Lakes Management and Restoration Plan presented by management and to approve the Exception Request submitted by management to use Princeton Hydro for Professional Services associated with the 2011 Lakes Management and Restoration Plan for an amount not to exceed $162,440. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 7-0.
11-11 RESOLVED THAT all fishing, within the Hideout, be done as “catch and release”. Signs shall be posted at all access points to the lakes and ponds advising “fishing is catch and release and no fish may be permanently removed from the lake or pond. A fine of $125.00 per fish not immediately returned to the water will be imposed for failure to comply”. A notice of this rule shall be placed in the Renters Package given to renters and also be given to anyone who registers a watercraft for use in the Hideout. Motion made by Bill Brenner, seconded by Andrew Miller and passed 7-0.
11-12 RESOLVED THAT the Hideout restrict usage by vehicles of more than ten tons gross weight during the spring thaw conditions. The thaw conditions shall be reviewed by the Hideout weekly and the restrictions shall be imposed on a week-by-week basis for an aggregate period not to exceed eight weeks during the calendar year. Signs will be conspicuously posted at all the entrances advising when and where the restrictions are applicable. Motion made y Bill Brenner, seconded by Andrew Miller and passed 7-0.
11-13 RESOLVED THAT Audit Committee motion #03-19 made March 15, 2003 be rescinded. Motion made by John Barcarola, seconded by Rich Passarello and passed 7-0.
11-14 RESOLVED TO accept the updated Audit Committee motion as presented by the Treasurer. Motion made by John Barcarola, seconded by Andrew Miller and passed 7-0.
11-15 RESOLVED TO accept the bid form 1st Alarm Security our single source vendor for the installation of four security cameras at the Woodworker’s Building not to exceed $4,395. Motion made by Bill Rooney, seconded by Rich Passarello and passed 7-0.
11-16 RESOLVED THAT a member from the Community Relations Department be present at the Board meetings to give a report on the updates within the department. Motion made by Joel Goldstein, seconded by Andrew Miller and passed 7-0.
At the meeting of the Board of Directors on March 12, 2011 the following resolutions were passed:
11-17 RESOLVED THAT the minutes from the January 15, 2011 workshop meeting be approved as submitted. Motion made by Andrew Miller, seconded by Rich Passarello and passed 6-0.
11-18 RESOLVED THAT the minutes from the January 15, 2011 regular meeting be approved as submitted. Motion made by Bill Brenner, seconded by Andrew Miller and passed 6-0.
11-19 RESOLVED THAT the minutes from the February 19, 2011 special meeting be approved as submitted. Motion made by Andrew Miller, seconded by John Barcarola and passed 5-0-1. Milidantri abstained.
11-20 RESOLVED TO appoint John Barcarola and Arnie Milidantri to the 2011 Nominating Committee. Motion made by Andrew Miller, seconded by Bill Brenner and passed 5-0-2. Barcarola and Milidantri abstained.
11-21 RESOLVED TO rescind motion #10-09 regarding the approval of Pavalec Brothers to renovate hole #1. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 7-0
11-22 RESOLVED TO accept the bid from Total Turf in the amount of $215, 210 including double row irrigation or $210,490 including single row irrigation contingent upon the recommendation from Golf Course architect Dan Schlegal, approved by counsel, permits and bonds produced. Motion made by Bill Rooney, seconded by Rich Passarello and passed 7-0.
Hole # 1 Bids received:
• George Ley Co. $214,915
• Total Turf Golf $219,579*(Contractor adjusted bid price to $215,210)
• Pavelec Brothers $233,113.20
• Aspen Corp. $251,403.15
• Eagle Golf $306,090
• Duinick Golf $344,935
11-23 RESOLVED THAT the attached “aged receivables – suspense” as of 12/31/10 in the amount of $415,438.05, be removed from the Balance Sheet. All these amounts are due from previous owners and as a result of their age and lack of collectability (bankruptcy, foreclosure, judicial sales, no assets etc.) should be removed from our financial statements. Motion made by John Barcarola, seconded by Bill Brenner and passed 7-0.
11-24 RESOLVED TO to award the contract for the chemical and bacterial treatment of all Hideout Lakes and Ponds to Natureworks as recommended by Fred S. Lubnow, Ph.D of Princeton Hydro in his letter dated February 25, 2011 to Community Manager, Ralph Graf and approved by council.
Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0-1. Passarello abstained.
Natureworks $20,855
Lake Savers $24,670
Aquatic Technologies $26,671
At the meeting of the Board of Directors on April 16, 2011 the following resolutions were passed:
11-23 RESOLVED TO approve the minutes from the regular meeting of March 12, 2011 as submitted. Motion made by Andrew Miller, seconded by Joel Goldstein and passed 6-0.
11-24 RESOLVED to authorize exception approval (budget overage) for the purchase of a T-Mower replacement in the amount of $26,071 ($24,595 + 6% sales tax). This price exceeded the approved 2011 budgeted amount of $23,000 by $3,071 due to the fact that the 2011 budgeted amount was based on 2010 prices. The lowest bid was used from the following vendors:
1. Lawn and Turf - $24,595.00
2. Finch Services - $28,185.88
3. Turf Equipment - $28,683.00
Motion made by John Barcarola, seconded by Andrew Miller and passed 6-0.
11-25 RESOLVED to authorize exception approval (budget overage – 2nd lowest Bid) for the purchase of Two (2) Patrol Boat Engines (70/80 HP) in the amount of $16,567.80. This price includes sales tax plus 1st season winterization/oil change - $410 value and the trade-in of two existing engines (75/75 HP) - $1,900. This price exceeded the approved 2011 budgeted amount of $15,543 by $1,024.80 due to the fact that the 2011 budgeted amount was based on 2010 prices. The second lowest bid (New Wave in Recreation) was used in this situation because of service considerations - the lowest bidder (Anglers Marine) is 98 miles from the Hideout and the second lowest bidder is 11 miles from the Hideout:
1. Anglers Marine - $14,817.00
2. New Wave in Recreation - $16,567.80
3. Ducky’s Boats Inc. - $16,748.00
4. Browns Point Marina - $19,865.00
Motion made by Andrew Miller, seconded by John Barcarola and passed 6-0
11-26 RESOLVED THAT all previous Resolutions pertaining to the appointment of members or leadership roles of the Environmental Control Committee be rescinded. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0.
11-27 RESOLVED THAT the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Environmental Control Committee (ECC)” be established. The mission of the ECC is to enhance and protect the value, desirability and attractiveness of the Hideout POA as a whole and each of the parcels situated within the community in order to maintain a degree of harmony in keeping with the character of the community. Utilizing the powers and duties established in the Declaration of Protective Covenants dated May 11, 1970 the ECC will monitor and control the actions of each individual property owner associated with improvements constructed on any lot within the Hideout. The committee shall be composed of three (3) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. One volunteer member appointed will serve a term expiring December 31, 2011, one volunteer member appointed will serve a term expiring December 31, 2012 and one volunteer member appointed will serve a term expiring December 31, 2013. At the end of each term, the volunteer member may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given for appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service. Board Director, who was designated as liaison to the ECC at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by Bill Brenner, seconded by Andrew Miller and passed 6-0.
11-28 RESOLVED THAT the following volunteer members are appointed to the ECC, Dominic Esposito for a term to expire December 31, 2011, Fred Lingner for a term to expire December 31, 2012 and Rocco Azzato for a term to expire December 31, 2013. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0.
11-29 RESOLVED THAT all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles to the Security or New Security Committee be rescinded. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0.
11-30 RESOLVED THAT the following mission and appointment format of a Hideout POA -Board Appointed Committee known as the “Public Safety Committee” be established. The mission of the committee is to advise the Board on security and public safety related matters and to interact with the Security Administration in an effort to protect the safety, health and welfare of the Community and its members. The committee will be sized at maximum of seven (7) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Two of the volunteer members appointed will serve a term expiring December 31, 2011, two volunteer members appointed will serve a term expiring December 31, 2012 and three volunteer members appointed will serve a term expiring December 31, 2013. At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given for appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service. A Board Director, who was designated as liaison to the Public Safety Committee at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0.
11-31 RESOLVED THAT the following volunteer members are appointed to the Public Safety Committee, Margaret Urban and Marie Fleishmann for a term to expire December 31, 2011, Tony Sabia and Dick Covey for a term to expire December 31, 2012, Pete Mazzeo, Carol LoPiccolo and Dennis Asher for a term to expire December 31, 2013. Motion made by Bill Brenner, seconded by Joel Goldstein and passed 6-0.
11-32 RESOLVED THAT all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles, purpose and procedures of any Bylaw, Rules, Nominating Rules, Rules and Regulation, Protective Covenants or Governing Documents Committee be rescinded. Motion made by Bill Brenner, seconded by Joel Goldstein and passed 6-0.
11-33 Resolved that the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Governing Documents Committee” be established.
The mission of the committee is to engage in a systematic, page-by-page review of the Hideout POA Governing Documents consisting of the Protective Covenants, Bylaws, Consolidated Rules and Regulations and Election Rules and advise the Board of opportunities, where feasible, to modernize, simplify and delete those that are no longer appropriate and make additions only where necessary and appropriate.
The committee will be sized at maximum of seven (7) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Two of the volunteer members appointed will serve a term expiring December 31, 2011, two volunteer members appointed will serve a term expiring December 31, 2012 and three volunteer members appointed will serve a term expiring December 31, 2013.
At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given for appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service.
A Board Director, who was designated as liaison to the Governing Documents Committee at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by Bill Brenner, seconded by Andrew Miller and passed 6-0.
11-34 RESOLVED THAT the following volunteer members are appointed to the Governing Documents Committee, Walter Buda and Jane Krasny for a term to expire December 31, 2011, Diane Kiernan and Maddie Gill for a term to expire December 31, 2012, Stan Schaefer, Frances Olick and Susan Dimmick for a term to expire December 31, 2013. Motion made by bill Brenner, seconded by Rich Passarello and passed 6-0.
11-35 RESOLVED THAT all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles to the Disciplinary Committee be rescinded. Motion made by Arnie Milidantri, seconded by Andrew Miller and passed 6-0.
11-36 Resolved that the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Disciplinary Committee” be established.
The mission of the committee is to conduct hearings and make recommendations, advise the Board on disciplinary matters, and to administer sanctions or discipline.
The procedure used by this committee in fulfillment of its duties is documented in our community bylaws under Article IV Section 10 Disciplinary procedures and will not be repeated here.
The committee will be sized at maximum of nine (9) volunteer members appointed by the Board of Directors including (1) Board member. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Three of the volunteer members appointed will serve a term expiring December 31, 2011, three volunteer members appointed will serve a term expiring December 31, 2012 and three volunteer members appointed will serve a term expiring December 31, 2013.
At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given for appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service.
The Board member, who was appointed as a member of this committee will also serve as Board of Directors liaison to the Committee throughout their term. Motion made by Arnie Milidantri, seconded by Joel Goldstein and passed 6-0.
11-37 RESOLVED THAT the following volunteer members are appointed to the Disciplinary Committee;
Dick Covey, Tom Kane, and Tony Sabia for a term to expire December 31, 2011, and Pam Kahn, Robert Noye, and Mike Messina for a term to expire December 31, 2012, and Michael Krakow, Jim Locantro, and Arnold Milidantri for a term to expire December 31, 2013. Motion made by Andrew Miller, seconded by Bill Brenner and passed 5-0-1. Milidantri abstained.
11-38 Resolved that all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles to the Human Resources Committee be rescinded. Motion made by Arnie Milidantri, seconded by Bill Brenner and passed 6-0
11-39 Resolved that the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Human Resources Committee” be established.
The mission of the committee is to provide insight and advice to the Board of Directors in the development of new and updates to our community’s Human Resources policies and procedures. Both the two board members and the four members appointed by the Board of directors will serve.
The committee will be sized at maximum of nine (9) members; three management employees, two Board members and four community volunteer members appointed by the Board of directors. The term of office of the Board members and Board appointed volunteer members shall be fixed at three (3) years with staggered terms. The management members will not be rotated due to specific job knowledge and confidentiality of the subject. The Rotation will be as follows.
1. One of the volunteer members appointed will serve a term expiring December 31, 2012,
2. One of the Board members will serve a term expiring December 31, 2012
3. Two of the volunteer members will serve a term expiring December 31, 2013.
4. One of the Board members will serve a term expiring December 31, 2013
5. Two of the volunteer members appointed will serve a term expiring December 31, 2014. Motion made by Arnie Milidantri, seconded by Joel Goldstein and passed 6-0
11-40 RESOLVED THAT all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles of the Budget Committee be rescinded. Motion made by John Barcarola, seconded by Joel Goldstein and passed 6-0.
11-41 RESOLVED THAT the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Budget Committee” be established. The Mission of the committee is to work with management to formulate and submit a proposed Operating and Capital Budget for the Board of Directors to review/approve. During the course of the year, the Budget Committee is required to make quarterly reviews of the financials and provide periodic updates to the Board of Directors as per the Bylaws.
The committee will be sized at a maximum of nine (9) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Three of the volunteers appointed serve a term expiring December 31, 2011, three volunteers appointed serve a term expiring December 31, 2012 and three volunteers appointed serve a term expiring December 31, 2013. At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given to appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service.
A Board Director, who was designated as liaison to the Budget Committee at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by John Barcarola, seconded by Bill Brenner and passed 6-0
11-42 RESOLVED THAT the following volunteer members be appointed to the Budget Committee: Bob Carpenter, Chuck Myskowski and Rocco Azzato for a term to expire December 31, 2011, Virginia Sabia, Dave Dimmick and Marie Krause for a term to expire December 31, 2012, John Barcarola, Stan Schaefer (new member) and Susan Gaylo (new member) for a term to expire December 31, 2013. Motion made by Bill Brenner, seconded by Andrew Miller and passed 5-0-1. Barcarola abstained.
11-43 RESOLVED THAT all previous Resolutions pertaining to the creation, sizing, duration of member terms, appointment of members in leadership roles of the Long Range Planning and Finance Committee be rescinded. Motion made by John Barcarola, seconded by Arnie Milidantri and passed 6-0
11-44 RESOLVED THAT the following mission and appointment format of a Hideout POA Board Appointed Committee known as the “Long Range Planning and Finance Committee” be established. The Mission of the committee is to investigate opportunities, establish and maintain a dynamic flexible plan that will ensure the continued growth and vitality of the community. The Hideout’s Reserve Study, the future financial impact and demographical data are key components to any long range plan (3-10 years) and should be reviewed/updated and included in all formal recommendations submitted to the Board of Directors. The committee will be sized at maximum of eleven (11) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Four of the volunteers appointed serve a term expiring December 31, 2011, four volunteers appointed serve a term expiring December 31, 2012 and three volunteers appointed serve a term expiring December 31, 2013. At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given to appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service.
A Board Director, who was designated as liaison to the Long Range Planning and Finance Committee at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by John Barcarola, seconded by Bill Brenner and passed 6-0.
11-45 RESOLVED THAT the following volunteer members be appointed to the Long Range Planning and Finance Committee: Mike Seiden, Barbara White, Connie McGee and Virginia Sabia for a term to expire December 31, 2011, Larry Holmes, Walt Buda, Bob Taggart and Mike Falabella for a term to expire December 31, 2012, Frances Olick, John Barcarola and Fred Sakacs for a term to expire December 31, 2013. Motion made by Andrew Miller, seconded by Arnie Milidantri and passed 5-0-1. Barcarola abstained.
11-46 RESOLVED THAT all previous Resolutions pertaining to the duration of member terms, appointment of members in leadership roles of the Audit Committee be rescinded. Motion made by John Barcarola, seconded by Rich Passarello and passed 6-0.
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11-47 RESOLVED THAT the committee will be sized at maximum of seven (7) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. Two of the volunteers appointed serve a term expiring December 31, 2011, two volunteers appointed serve a term expiring December 31, 2012 and three volunteers appointed serve a term expiring December 31, 2013. At the end of each term, the volunteers may reapply and be considered, along with any other volunteers who apply, to be appointed to serve an additional three-year term. Considerations will be given to appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service. Motion made by John Barcarola, seconded by Joel Goldstein and passed 6-0.
11-48 RESOLVED THAT the following volunteer members appointed to the Audit Committee: Dave Dimmick and Jack Schumacher for a term to expire December 31, 2011, Nick Sambuco and Stan Schaefer for a term to expire December 31, 2012, John Barcarola, Mike Falabella and Susan Gaylo (new member) for a term to expire December 31, 2013. It is resolved that Donna Kiely be appointed to a non-voting role as Audit Committee Secretary. Motion made by Bill Brenner, seconded by Joel Goldstein and passed 5-0-1. Barcarola abstained.
At the meeting of the Board of Directors on June 11, 2011 the following resolutions were passed:
11-50 RESOLVED TO accept the minutes from the March 5, 2011 workshop meeting as submitted. Motion made by Andrew Miller, seconded by Arnie Milidantri and passed 5-0-1. Rooney abstained.
11-51 RESOLVED TO accept the minutes of April 8, 2011 workshop meeting as submitted. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0.
11-52 RESOLVED TO accept the minutes from the April 16, 2011 regular meeting as submitted. Motion made by Arnie Milidantri, seconded by Andrew Miller and passed 5-0-1. Rooney abstained.
11-53 RESOLVED TO award the Lakeview Drive road paving contract to Leeward Construction.
(Budgeted amount: $567,052)
Bids received which include the oil index increase:
1. Leeward Construction $569,081*
2. Hanson Aggregate $589,452
3. Wayco $594,511
Motion made by Andrew Miller, seconded by Bill Brenner and passed 6-0
11-54 RESOLVED TO give exception to the Catch & Release Motion dated January 15, 2011 for the purpose of the fishing tournament to be held on June 18, 2011. Motion made by Arnie Milidantri, seconded by Andrew Miller and passed 6-0.
11-55 RESOLVED TO accept the 2 year fixed electricity rate from Dominion Energy Solutions @ .0834 per KWH for POA Buildings as recommended by our Environmental Asset Manager, John Gigliotti. Motion made by Bill Rooney, seconded by John Barcarola and passed 6-0.
11-56 RESOLVED TO accept the propane rate from Superior Plus Energy Services @ $1.99 per gallon for POA Buildings and @ $2.159 for members. Motion made by Bill Rooney, seconded by Andrew Miller and passed 6-0.
11-57 RESOLVED THAT TO accept the Nominating Committee’s recommendation that the date of the Ballot Counting be moved up one day to Friday, October 7th this year because Saturday, October 8th , the regularly scheduled day for ballot counting, is the first full day of Yom Kippur, and creates a conflict for those Counters and Attendees at the ballot counting session who observe this most solemn holy day. Concomitant to the above, the Nominating Committee recommends that ballots be removed from the Lock Box at the POA on Friday October 7th by a representative from Zavada and Associates and witnessed by the Secretary of the Corporation or his designee. Motion made by Arnie Milidantri, seconded by Rich Passarello and passed 6-0.
11-58 RESOLVED THAT Sparklers be PERMITTED on member’s private property but be PROHIBITED at all Hideout amenities. Motion made by Arnie Milidantri, seconded by John barcarola and passed 6-0.
11-59 RESOLVED THAT the Board of Directors accept the recommendation made by the Audit Committee and approve the Hideout’s 2010 Audited Financial Statements including the Management Advisory Letter as prepared by Zavada & Associates. Motion made by John Barcarola, seconded by Arnie Milidantri and passed 6-0.
At the meeting of the Board of Directors on July 23, 2011 the following resolutions were passed:
11-60 RESOLVED THAT the minutes from the June 3, 2011 Workshop Meeting be approved as submitted. Motion made by Andrew Miller, seconded by Bill Brenner and passed 4-0-2. Barcarola and Passarello abstained.
11-61 RESOLVED THAT the minutes from the June 11, 2011 Regular Meeting be approved as submitted. Motion made by Rich Passarello, seconded by Joel Goldstein and passed 6-0.
11-62 RESOLVED TO accept the Rental Policy suggestions as presented by Attorney Farrell. Motion made by Andrew Miller, seconded by Joel Goldstein and passed 5-1. Passarello voted no.
11-63 RESOLVED TO give exception to the Catch & Release motion dated January 15, 2011 for the purpose of ALL fishing tournaments. Motion made by Bill Brenner, seconded by Andrew Miller and passed 6-0.
11-64 RESOLVED TO appoint Board Candidates Andrew Miller, Mike Falabella, Sam Wilmot, and Fred Sakacs to the 2012 Budget Committee. Motion made by John Barcarola, seconded by Bill Brenner and passed 5-0-1. Miller abstained.
11-65 RESOLVED TO appoint Directors Milidantri, Brenner, Rooney, Passarello, and Barcarola as Proxy Holders for the 2011 Annual Meeting. Motion made by Andrew Miller, seconded by Joel Goldstein and passed 2-0-4. Milidantri, Brenner, Passarello, and Barcarola abstained.
11-66 RESOLVED TO reinstate the Employee of the Month Program as updated July 2011. Motion made by Rich Passarello, seconded by Joel Goldstein and passed 6-0.
At the meeting of the Board of Directors on September 24, 2011 the following resolutions were passed:
11-67 RESOLVED THAT the minutes from the July 23, 2011 regular meeting be approved as submitted. Motion made by Andrew Miller, seconded by Joel Goldstein and passed 5-0-1. Rooney abstained.
11-68 RESOLVED TO approve the ordering of replacement rental ski equipment at a cost not to exceed $16,000. These items will be ordered in 2011 and paid for in the 2012 with funds allocated in the 2012 budget. Motion made by Joel Goldstein, seconded by John Barcarola and passed 6-0.
11-69 RESOLVED TO approve the Engineering Services from Kiley Associates, LLC Surveyors & Engineers for the following four culvert projects:
1. Splitrail Lane Culvert Replacement $4,650
2. Roamingwood Road (1) $6,105
3. Roamingwood Road (2) $4,730
4. Hole #9 Culvert Replacement $12,447
Motion made by Andrew Miller, seconded by Arnie Milidantri and passed 6-0.
At the meeting of the Board of Directors on November 19, 2011 the following resolutions were passed:
11-70 RESOLVED THAT the minutes from the workshop meeting of July 15, 2011 be approved as submitted. Motion made by Bill Rooney, seconded by Sam Wilmot and passed 6-0.
11-71 RESOLVED THAT the minutes from the workshop meeting of September 16, 2011 be approved as submitted. Motion made by Bill Rooney, seconded by Fred Sakacs and passed 6-0.
11-72 RESOLVED THAT the minutes from the board meeting of September 24, 2011 be approved as submitted. Motion made by Bill Rooney, seconded by Arnie Milidantri and passed 6-0.
11-73 RESOLVED THAT the Community Manager Transition Plan as noted in the November 20, 2010 Board of Directors Minutes be revoked. This will include the elimination of the Assistant Community Manager Position from the 2012 Budget at a cost savings of an annual salary of $45,000 plus employee benefits. Motion made by Bill Rooney, seconded by Rich Passarello and passed 6-0.
11-74 RESOLVED THAT the following volunteer members be appointed to the ECC Committee: Joel Ostro for a term to expire December 31, 2012, Richard Straczynski for a term to expire December 31, 2013, and William Fentress for a term to expire December 31, 2014. In addition, Joel Vener is appointed as an alternate to the ECC Committee for a term to expire December 31, 2012. Motion made by Rich Passarello, seconded by Sam Wilmot and passed 6-0.
11-75 RESOLVED THAT the following volunteer members be appointed to the Public Safety Committee: William Wagner and Maurice DiPierro for a term to expire December 31, 2014. Motion made by John Barcarola, seconded by Fred Sakacs and passed 6-0.
11-75 RESOLVED THAT the following volunteer member Arthur Shelko be appointed to fill the vacancy on the Disciplinary Committee created by Michael Messina for a term to expire December 31, 2012. Motion made by Bill Rooney, seconded by Fred Sakacs and passed 6-0.
11-76 RESOLVED THAT the following volunteer members be appointed to the Disciplinary Committee Maurice DiPierro, Richard Covey, and Anthony Sabia for a term to expire December 31, 2014. Motion made by Sam Wilmot, seconded by John Barcarola and passed 6-0.
11-77 RESOLVED THAT the following volunteer members be appointed to the Long Range Planning/Finance Committee Mike Seiden, Virginia Sabia, and Barbara White for a term to expire December 31, 2014. Motion made by John Barcarola, seconded by Fred Sakacs and passed 6-0.
11-78 RESOLVED TO appoint Sam Wilmot and Fred Sakacs to the 2012 Nominating Committee. Motion made by Bill Rooney, seconded by John Barcarola and passed 4-0-2. Wilmot and Sakacs abstained.
11-79 RESOLVED THAT the attached “Aged Receivables – 2011 Write Offs” updated as of 11/19/11 in the amount of $125,921.56, be removed from the Balance Sheet. The breakdown of this amount is $75,823.36 from foreclosures, bankruptcies & tax sales and $50,098.20 from the Amnesty Program. Motion made by Rich Passarello, seconded by Sam Wilmot and passed 6-0.
11-80 RESOLVED THAT the request for variance from James & Sharon Navatta to allow a garage to be built 5 feet into the 10 foot side set-back be approved with the exception that any trees that are removed be replaced. Motion made by Rich Passarello, seconded by John Barcarola and passed 4-0-2. Rooney and Wilmot abstained.
At the meeting of the Board of Directors on December 31, 2011 the following resolutions were passed:
11-81 RESOLVED TO remove from the 2012 Proposed Budget the Environmental Reserve Budgeted Expenditure - Gypsy Moth Management – Single Spray in the amount of$75,000; increase the Capital Reserve Budgeted Expenditures for the purpose of renovating the North Beach Bath House in the amount of $75,000; increase the Capital Reserve Budgeted Expenditures and New Capital Budgeted Expenditures by $5,000.00 each for Design Studies – Long Range Planning & Finance. Motion was based upon the recommendation from Dr. Mark Ticehurst that spraying for caterpillars in 2012 would not be necessary. Motion made by John Barcarola, seconded by Sam Wilmot and passed 7-0.
11-82 RESOLVED THAT the 2012 Annual Assessment of $895.00 will be charged to each lot to be used for Operating Expenses. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made by Rich Passarello, seconded by Bill Rooney and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
11-83 RESOLVED THAT the 2012 Capital Reserves Assessment of $325.00 will be charged each lot to be used to fund the Capital Reserve Fund. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion was made by Sam Wilmot, seconded by Rich Passarello and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
11-84 RESOLVED THAT the 2012 New Capital Reserve Assessment of $30.00 will be charged to each lot to be used to fund the New Capital Reserve Fund. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made by Bill Rooney, seconded by John Barcarola and passed 6-1. Brenner voted no.
11-85 RESOLVED THAT a new General Reserve Fund be established to replace the Capital Reserve Level Builder Fund, and the Level Builder fund balance be carried forward into the new General Reserve Fund. This fund shall be established for a period of ten years and shall be for the purpose of building reserves and may supplement the needs of the other reserve accounts. Motion made by Fred Sakacs, seconded by Rich Passarello and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
11-86 RESOLVED THAT the 2012 General Reserve Fund Assessment of $20.00 will be charged to each lot to be used to fund the General Reserve Fund. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made by made by Fred Sakacs, seconded by Bill Rooney and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
11-87 RESOLVED THAT the 2012 Water Management Reserve Assessment of $110.00 will be charged to each lot to be used to fund the Water Management Reserve fund. The function being to maintain and improve our water infrastructure and assets. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made by made by Sam Wilmot, seconded by Rich Passarello and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
11-88 RESOLVED THAT the 2012 Environmental Reserve Assessment of $25.00 will be charged to each lot to be used to fund the Environmental Reserve Fund for environmental improvement projects. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made made by Bill Rooney, seconded by Rich Passarello and passed 6-1. Brenner voted no.
11-89 RESOLVED THAT the 2012 Sanitation Services Assessment of $50.00 will be charged to each lot for the removal of solid waste. A 1.25% per month simple interest late charge will be levied against charges owed after March 31, 2012. Motion made by Sam Wilmot, seconded by Fred Sakacs and passed 6-1. Brenner voted no.
11-90 RESOLVED THAT the 2012 Annual Processing fee of $40.00 will be charged to each lot for annual processing, and RESOLVED THAT the 2012 Cash Discount of $40.00 will be credited to each lot for dues payments paid by cash, check or money order. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed unanimously 7-0.
11-91 RESOLVED THAT all dues and assessments, including the reserves and annual assessments, together with the sanitation service fees, are due and payable March 1, 2012. Further, all amounts unpaid shall be considered delinquent after March 31, 2012, and subject to legal action. Motion made by made by Bill Rooney, seconded by Sam Wilmot and passed unanimously 7-0.
11-92 RESOLVED THAT a minimum $250 charge will be imposed for cost of collections. Additional attorney fees may be imposed together with all actual costs incurred on all delinquent accounts filed with the District Magistrate or Court of Common Pleas in accordance with the authority provided within the Declaration of Protective Covenants. Motion made by Bill Brenner, seconded by Rill Rooney and passed unanimously 7-0.
11-93 RESOLVED THAT as required by Article IX, Section 5 of the Association By-Laws, the Board of Directors hereby approve the 2012 Budget. Motion made by Bill Rooney, seconded by Sam Wilmot and passed 4-3. Brenner, Milidantri, and Barcarola voted no.
